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Added 13 mins ago
LC
Fashion Design Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…appropriate for the course or program. (As applicable to Internship…
Added 13 mins ago
LC
Interior Design Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…appropriate for the course or program. (As applicable to Internship…
Added 13 mins ago
LC
Graphic Design Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…appropriate for the course or program. (As applicable to Internship…
Added 13 mins ago
PE
Manager of Marketing
Pretium Engineering
Burlington, ON
- $75,000 to $94,995 CAD / year
- Full-time
Manage the website, social media, electronic, and printed materials, including project sheets, service sheets, CVs, proposal templates, brochures, and other promotional content.
Added 13 mins ago
NA
Career and Employment Liaison
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Carry out additional project priorities as required, including activities such as Symplicity audits, data analytics, and Employer Services/Student Employment website updates.
Added 13 mins ago
SA
Coordinator, Kit Process
Standard Aero
Winnipeg, MB
- Full-time
StandardAero is seeking for a Kit Process Coordinator.
Added 13 mins ago
Documentation Management Lead
Borea
Levis, QC
As a member of the Operational Excellence team, the Documentation Coordinator is responsible for the organization, control, and compliance of documents within Borea’s Quality Management…
Added 27 mins ago
SS
Software Project Coordinator in Concord, ON L4K 4V8, Canada
Select Source International
Concord, ON
- $22 to $26.66 USD / hour
- Full-time
Job Title: Software Project Coordinator (Entry Level)
Added 27 mins ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract
Senior Project Coordinator – Store Supplies Procurement
Added 27 mins ago
DR
Shipping and Receiving Coordinator
Dawn Recruiting Agency
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
- Full-time
Seeking a detail-oriented Shipping & Receiving Coordinator to support shop operations by ensuring materials, equipment, and fabricated assemblies move efficiently throughout the…
Added 27 mins ago
OP
Coordinator, Specialty Leasing
Oxford Properties Group
Mississauga, ON
- Full-time
As a Specialty Leasing Coordinator at Square One, you'll play a pivotal role in supporting the Senior Manager of Specialty Leasing to drive revenue and enhance the brand’s positioning. Your…
Added 27 mins ago
N
Marketing Coordinator
NCSY
Canada
- Part-time
NCSY, a project of the Orthodox Union, connects with Jewish teens through innovative, cutting-edge social and recreational programs to develop a positive Jewish identity. NCSY Inspires…
Added 43 mins ago
Micromobility Coordinator (Methods Analyst I)
City of Edmonton
AB
Review service data, customer inquiries, and pilot project findings to identify trends and propose practical program improvements
Added 43 mins ago
SI
Construction & Facilities Coordinator
Service Inspired Restaurants
Oakville, ON
- Other
As a Construction & Facilities Coordinator you will be responsible for the following:
Added 58 mins ago
UW
Coordinator, Individual Donor Relations (Contract)
United Way Greater Toronto
Toronto, ON
- Full-time
Reporting to the Senior Manager, Individual Donor Relations, the Coordinator, Individual Donor Relations will provide process and project coordination and strategic support for the…
Added 58 mins ago
VB
Project & Shutdown Management Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Manage, monitor, and report on project/shutdown costs, cash forecasts, and variance explanations with the Projects Controls Coordinator.
Added 58 mins ago
VB
Construction and Commissioning Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
We are currently seeking a Construction & Commissioning Lead to join our Project Execution Team in Voisey’s Bay, NL.
Added 58 mins ago
OU
Marketing Coordinator
Orthodox Union
Toronto, ON
- Full-time
NCSY, a project of the Orthodox Union, connects with Jewish teens through innovative, cutting-edge social and recreational programs to develop a positive Jewish identity. NCSY Inspires…
Added 58 mins ago
A
Marketing Coordinator
Athel
Toronto, ON
- Contract
Role Description The Marketing Coordinator is a full-time, on-site role based in Toronto, ON, responsible for supporting and executing marketing initiatives that promote Athel’s AI…
Added 58 mins ago
VB
Project & Shutdown Management Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
We are currently seeking Project & Shutdown Management Leads to join our Project Execution team in Voisey’s Bay, Labrador, a fly-in fly-out operation.
Added 58 mins ago
D
Installation Technical Support / Spécialiste du soutien technique à l'installation
dormakaba
Montreal, QC
- Full-time
Collaborate with the Project Coordinator to resolve technical escalations on projects
Added 58 mins ago
LI
Operations Coordinator
LOCAL INDUSTRIAL PARTNERS
Genelle, BC
- Full-time
…metal recycling, environmental remediation, and industrial project services throughout Western Canada. Our work is built on safety, operational efficiency, technical expertise, and…
Added 58 mins ago
VB
Analyst II, IT
Vale Base Metals
Sudbury, ON
- Contract
Define project scope, objectives, deliverables, schedules, resource needs, and dependencies.
Added 58 mins ago
Supervisor, Workplace Services
UFA Co-operative Ltd.
Calgary, AB
Manage relationships with landlords, brokers, contractors, designers, and project partners to deliver approved workplace initiatives on time and within budget.
Added 58 mins ago
NC
Junior Systems Analyst (18-month term)
NAV CANADA
Ottawa, ON
- Full-time
Ensure project activities are conducted in a timely manner and follow established processes.

Cushman & Wakefield

Facilities Coordinator

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide general overall facility management services, including continuous monitoring of office/facility

Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery

Follow up with clients to ensure customer satisfaction

Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action

Remain knowledgeable regarding all operational aspects of building systems • Coordinate with outside contractors for the service and repairs of equipment • Follow protocol for effective building-specific maintenance and safety procedures

Maintain on-going communication with contractors, client, and team

Assist with site inspection within the assigned building portfolio

Create work orders and assign work orders to the engineering staff, subcontractors, and vendors

Report on open and closed work orders and check the status of open work orders with the assigned party

Request, review, and submit work orders, bids, and proposals from vendors

Verify final invoice pricing and process payments in a timely manner

Assist in the monitoring and assessment of vendor performance

Train vendors on work order and billing procedures

Manage complex work orders such as environmental issues and disaster recovery

Manage service and performance of vendors and landlords for timely completion of jobs

Create and record appropriate written communication between all parties

Schedule and document maintenance and repairs on building equipment

Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates

Provide process and procedures training and direction to new associates • Coordinate special events in support of client

Assist with measuring and reporting key performance indicators against service level agreements

Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

KEY COMPETENCIES

Communication Proficiency (oral and written)

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management Skills

Team Orientation

IMPORTANT EDUCATION

High school diploma or a General Equivalency Diploma (GED) required

Associates or Bachelors degree in facilities management, building, business or other related field preferred

IMPORTANT EXPERIENCE

A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity

Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications

Previous customer service experience

Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

NATO Top Secret II - Security Clearance is required (CW to submit application and manage processes)

Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes

Proficient in understanding management agreements and contract language

Working knowledge of computer software programs and base building systems

Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)

Demonstrated ability to exercise good judgment

Excellent interpersonal skills

Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 55,080.00 - $64,800.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”

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More about this job

Responsibilities

The Facilities Coordinator supports the management team by monitoring office facilities, addressing client inquiries, and ensuring quality service delivery. They are responsible for coordinating maintenance repairs, managing vendor performance, and overseeing work order workflows.

Requirements

Candidates must have at least a high school diploma or GED, with a preference for a degree in facilities management or a related field. A minimum of one year of experience in administrative or tenant services is required, along with a NATO Top Secret II security clearance.

Skills

Facility management
Customer service
Work order management
Vendor management
Building systems
Data entry
Reporting
Communication
Time management
Microsoft Office Suite
Maintenance coordination
Safety procedures
Problem resolution
Financial knowledge
Detail oriented
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Work Orders
Vendor Management
Building Systems
Customer Service
Maintenance
Security Clearance
NATO Top Secret II
Microsoft Office
Lease Terms
Common Area Maintenance
Real Estate
Property Management
Site Inspection
Helpdesk
Service Level Agreements
Data Entry
Reporting
Contractor Coordination
Disaster Recovery

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