Jobs in Canada

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Added 1 hour ago
G&
Executive Assistant
Groom & Associés / Associates
Montreal, QC
- Full-time
7+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.
Added 3 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 4 hours ago
MH
Human Resources Administrator- Edmonton, AB
Mint Health + Drugs
Edmonton, AB
- Full-time
- On-site
Support the HR team with day-to-day administrative activities and special projects.
Added 5 hours ago
SD
Pharmacy Data Specialist
Shoppers Drug Mart
Mississauga, ON
- Full-time
As a Pharmacy Data Specialist, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 5 hours ago
CH
Casual Clinic Experience Associate
CBI Health
Abbotsford, BC
- $21 to $23 CAD / hour
- Part-time
…experience, ensuring full and effective schedules and minimizing administrative burden for all is how the Administrative Associate contributes to the success of the…
Added 6 hours ago
OA
Administrative Assistant - 12 Month Term
O'Regan's Automotive Group
Dartmouth, NS
- Full-time
In this role, you’ll be a key member of our HR team, providing both administrative and recruitment support, including:
Added 6 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Hamilton, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 7 hours ago
SS
Administrative Assistant - Superintendent's Department
Surrey Schools (School District #36 Surrey)
Surrey, BC
- Full-time
The Administrative Assistant provides confidential, professional, and comprehensive administrative support to the Superintendent’s Department. The role coordinates a variety of…
Added 7 hours ago
PP
Intake Coordinator & Administrative Assistant
Pacekids Programs
Calgary, AB
- Full-time
Intake Coordinator & Administrative Assistant – Community & In-Home Programs
Added 8 hours ago
DS
Executive Assistant
D-TA Systems Inc.
Ottawa, ON
- Full-time
We are seeking a highly organized, proactive, technologically proficient, and resourceful Executive Assistant to join our team in Ottawa, Ontario. This is a full-time, on-site position…
Added 9 hours ago
Intake Coordinator
VPI INC.
Richmond Hill, ON
Support additional business initiatives and perform administrative duties as required.
Added 9 hours ago
Intake Coordinator
VPI INC.
ON
Support additional business initiatives and perform administrative duties as required.
Added 9 hours ago
Warehouse Administrator | Annacis Island
Urban Barn Ltd.
Delta, BC
…will manage and maintain the office needs, provide front-line administrative support to our warehouse leadership team, and assist in various logistics tasks as…
Added 9 hours ago
Team Support Administrative Assistant
Simcoe Muskoka Family Connexions
Bracebridge, ON
We are recruiting for a temporary Team Support Administrative Assistant to support the Muskoka Protection Teams. The incumbent will report to the Administration Manager. This individual…
Added 9 hours ago
Bilingual CAST Admin
Simcoe Muskoka Family Connexions
Barrie, ON
Bilingual CAST Administrative Support Team Assistant
Added 9 hours ago
Bilingual Team Support Admin Assistant
Simcoe Muskoka Family Connexions
Barrie, ON
Bilingual Float Team Support Administrative Assistant
Added 9 hours ago
MB
Assistant General Manager
Mary Browns
Carbonear, NL
- Full-time
Reporting to General Manager, the Assistant General Manager will work in conjunction with the General Manager and will oversee and support the operations at the restaurant to ensure…
Added 9 hours ago
MB
Assistant General Manager
Mary Browns
Bay Roberts, NL
- Full-time
Reporting to General Manager, the Assistant General Manager will work in conjunction with the General Manager and will oversee and support the operations at the restaurant to ensure…
Added 9 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
The Executive Assistant (EA) provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the…
Added 9 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
This Executive Assistant (EA) position supports and reports to our Vice President in Operations and Culture. Provides administrative assistance to aid in the planning, co-ordination and…
Added 9 hours ago
Bilingual Team Support Admin
Simcoe Muskoka Family Connexions
Midland, ON
Bilingual Team Support Administrative Assistant
Added 9 hours ago
MS
Executive Assistant
Maxxit Systems Inc
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 9 hours ago
TH
Intake/Referrals Coordinator
THOMAS HANNAM MEDICINE PROFESSIONAL CORPORATION
Toronto, ON
- $46,312.5 CAD / year
- Full-time
2-3 years working experience in an administrative role, preferably in the healthcare or medical clinic field
Added 10 hours ago
PS
Soccer Coach
Power Soccer Inc.
Toronto, ON
- Full-time
…game model while also maximizing the experience for players, assistant coaches and club…
Added 10 hours ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time

D-TA Systems Inc.

Executive Assistant

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Dec 14, 2026
Posting language: English
Posted: Nov 14, 2026

Original job description

Company Description

D-TA Systems Inc., founded in 2007, designs, develops, and manufactures advanced spectrum processing solutions for demanding defence and security applications. The company's products support a wide range of Electromagnetic Spectrum Operations (EMSO), from spectrum sensing to spectrum creation.

As a Canadian small-to-medium enterprise, D-TA provides complete turnkey solutions for diverse EMSO missions, delivering innovative electronic warfare (EW) technologies to customers around the world.

Role Description

We are seeking a highly organized, proactive, technologically proficient, and resourceful Executive Assistant to join our team in Ottawa, Ontario. This is a full-time, on-site position supporting D-TA's senior leadership, including the President, CEO, and CTO.

Beyond traditional executive administration, this role requires someone who can work closely with senior leaders to capture ideas, document discussions, organize information, and help drive priorities forward.

Responsibilities include managing executive schedules, coordinating meetings and travel, preparing correspondence and presentations, and maintaining executive records. A key aspect of the position involves attending meetings, preparing accurate minutes, documenting decisions and action items, and coordinating follow-up across departments.

We are particularly interested in candidates who are comfortable with technology, embrace modern digital productivity tools, and actively seek opportunities to improve workflows through technology and automation.

The successful candidate will be comfortable working in a dynamic, technically driven environment, able to understand complex discussions, and capable of translating verbal direction into clear, structured documentation.

This position requires excellent judgment, discretion, strong communication skills, and the ability to anticipate executive needs while managing multiple competing priorities.

Qualifications

Demonstrated experience providing executive and administrative support to senior leadership.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
Strong technological aptitude, with the ability to quickly learn, adopt, and effectively use new software applications, collaboration platforms, and digital productivity tools.
Experience using digital tools for meeting management, note-taking, document organization, task tracking, and workflow coordination.
Familiarity with AI-powered productivity tools, such as Microsoft Copilot or ChatGPT, and an interest in leveraging technology to improve efficiency.
Exceptional written and verbal communication skills, with the ability to capture complex discussions and translate them into clear, concise documentation.
Strong organizational and time management skills, with the ability to independently manage competing priorities and follow through on commitments.
Experience preparing meeting minutes, documenting decisions, tracking action items, and coordinating follow-up activities.
Ability to work independently, anticipate executive needs, and proactively identify opportunities to improve processes and workflows.
Strong interpersonal skills and the ability to communicate effectively with executives, technical teams, and external stakeholders.
High level of professionalism, discretion, and integrity when handling confidential information.
Post-secondary education in business administration, office management, technology, or a related field, or equivalent professional experience.
Experience supporting executives in engineering, technology, manufacturing, or defence-related organizations is an asset.

What We Offer

The opportunity to work directly with senior leadership in an innovative Canadian technology company.
Exposure to advanced technologies and projects in the defence and aerospace sectors.
A collaborative, entrepreneurial, and technically driven working environment.
A varied and engaging role with opportunities to take initiative, contribute ideas, and grow professionally.
Competitive compensation based on qualifications and experience.

How to Apply

Interested candidates are invited to apply directly through LinkedIn by submitting their resume.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted

Apply on LinkedIn About employer

More about this job

Responsibilities

Support the President, CEO, and CTO by managing schedules, meetings, travel, correspondence, presentations, and executive records. Attend meetings, document discussions and decisions, track action items, coordinate follow-up across departments, and identify opportunities to improve workflows using digital tools and automation.

Requirements

Candidates should have demonstrated experience supporting senior executives, advanced Microsoft 365 proficiency, strong organizational and communication skills, and the ability to document complex discussions and manage competing priorities. Post-secondary education in a related field or equivalent experience is required; experience in engineering, technology, manufacturing, or defence is an asset.

Skills

Executive Support
Microsoft 365
Calendar Management
Meeting Coordination
Travel Coordination
Meeting Minutes
Action Item Tracking
Written Communication
Verbal Communication
Digital Productivity Tools
Workflow Automation
Document Organization
Time Management
Confidentiality
Stakeholder Communication
Process Improvement

Benefits

Competitive Compensation
Professional Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
OneDrive
Microsoft Copilot
ChatGPT
Executive Administration
Executive Scheduling
Meeting Management
Meeting Minutes
Action Item Tracking
Workflow Coordination
Digital Productivity Tools
Workflow Automation
Document Organization
Confidential Information
Electronic Warfare
Defence
Aerospace
Manufacturing

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Jobs in Canada