Jobs in Canada

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Added 16 mins ago
W
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- Full-time
Must have major EPCM project experience
Added 45 mins ago
HP
Project Manager
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Calgary, AB
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Added 45 mins ago
FS
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OH
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Category Manager, Indirect Procurement
ARC'TERYX
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Added 1 hour ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Full-time
Duration of Contract (if applicable) 24 months
Added 1 hour ago
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- $95 to $115 CAD / hour
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KT
Account Executive – B2B Technology Solutions
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- $45,000 to $55,000 CAD / year
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Added 2 hours ago
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Retail Scrum Master/Release Manager
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Senior Accountant
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Dalhousie University

Administrative Assistant

Halifax, NS, Canada

Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week) · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week)
Job type: Full-time
Apply by: Dec 10, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Details

Position Information

Position Title Administrative Assistant

Research Project

Department/Unit Medical Neuroscience

Location Halifax, Nova Scotia, Canada

Posting Number S374-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 24 months

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The mission of the Department of Medical Neuroscience is to foster research and training in neuroscience that advances the understanding and treatment of diseases of the nervous system. Reporting to the Department Head, the Administrative Assistant will be responsible for departmental administration, finances, human resources , educational projects, and day-to-day operations.

Key Responsibilities

Provide senior administrative support to the Department Head and Administrator, coordinating daily operations and handling confidential matters.
Coordinate meetings, calendars, departmental events, agendas, minutes, and communications for faculty and staff.
Support graduate students throughout the academic cycle, including admissions, registration, funding, awards, and program inquiries.
Administer graduate program processes such as application reviews, scholarship competitions, academic records, and thesis defenses.
Coordinate Appointments, Tenure and Promotions ( ATP ) activities, maintaining confidential files and supporting recruitment and review processes.
Process financial and operational transactions, including travel claims, purchasing, account reconciliations, and departmental record management.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business/Administrative Professional program with five years’ previous experience working in an office environment (or an equivalent combination of training and experience).
Proficiency in MS Office 365 (Word, Excel, Outlook, Teams).
Excellent communication, interpersonal and organizational skills.
Demonstrated ability to exercise tact and sound judgment with various stakeholders such as students, staff, and faculty.

Assets

Experience working in Dal systems (Graduate Funding, Chrome River, DalBuy, Navigator, Academic Calendar).
Experience working with SharePoint.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 11/10/2026

Close Date 11/18/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22535

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide senior administrative support to the Department Head and Administrator, coordinating daily operations, meetings, communications, and confidential matters. Administer graduate program processes, support appointments and recruitment activities, and handle departmental financial and operational transactions.

Requirements

Requires a business or administrative professional program and five years of office experience, or an equivalent combination of training and experience. Candidates must be proficient in Microsoft Office 365 and demonstrate strong communication, interpersonal, organizational, judgment, and discretion skills.

Skills

Administrative Support
Departmental Operations
Meeting Coordination
Calendar Management
Graduate Student Support
Admissions Administration
Scholarship Administration
Academic Records Management
Thesis Defense Coordination
Recruitment Support
Financial Transactions
Travel Claims Processing
Purchasing
Account Reconciliation
Microsoft Office 365
SharePoint

Benefits

Defined Benefit Pension Plan
Health Plan
Dental Plan
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Medical Neuroscience
Higher Education
Departmental Administration
Administrative Support
Graduate Programs
Admissions
Registration
Graduate Funding
Scholarships
Academic Records
Thesis Defenses
Appointments, Tenure and Promotions
Recruitment
Financial Administration
Travel Claims
Purchasing
Account Reconciliation
Microsoft Office 365
Word
Excel
Outlook
Teams
SharePoint
Chrome River
DalBuy
Navigator
Academic Calendar
Confidential Records
Meeting Coordination
Calendar Management

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Work requirements

Jobs in Canada