Administrative Assistant

Position Details

Position Information

Position Title Administrative Assistant

Research Project

Department/Unit Philosophy

Location Halifax, Nova Scotia, Canada

Posting Number S302-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 18 months

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $27.60- $34.94 per hour ($46,645 - $59.042 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Arts and Social Sciences ( FASS ) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Chairs in the Department of Philosophy and Department of French, the Administrative Assistant provides administrative support for the graduate programs in both departments, ensuring excellent services in support of the Graduate Coordinators and current and prospective students. They also provide front-line reception services to students and faculty members, and assist the Administrative Coordinators in each department with general administrative duties.

Key Responsibilities

• Provide comprehensive administrative support for undergraduate and graduate programs, serving as a key resource for students, faculty, committees, and program coordinators on academic policies, procedures, and student services.
• Coordinate graduate admissions processes, including application tracking, documentation review, admissions recommendations, funding administration, and liaison with the Faculty of Graduate Studies.
• Administer student records, registrations, scholarships, awards, payroll documentation, academic reporting, and program information systems while ensuring compliance with university policies and collective agreements.
• Support departmental operations by managing inquiries, maintaining records and databases, coordinating meetings and events, updating websites and communications, and providing reception and office administration services.
• Assist faculty members and departmental leadership with academic and administrative activities, including program reviews, course administration, textbook orders, room bookings, orientation events, and special projects.
• Provide administrative support for departmental publications and outreach activities, including subscription management, financial processing, correspondence, document formatting, and coordination of communications and distribution.
  
  

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional program with approximately three years of related experience (or an equivalent combination of training and experience).
• Excellent communication, organization and interpersonal skills.
• Attention to detail and ability to multi-task.
• Proficiency in MS Office applications (Word, Excel, Outlook).
  
  

Assets

• Beginner to intermediate proficiency in French.
• Experience in a university or similarly complex organization (government, school board, health, etc.).
  
  

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service
  
  

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 09/16/2026

Close Date 09/24/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22165