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Dalhousie University

Administrative Coordinator

Halifax, NS, Canada

Pay: Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week)
Job type: Full-time
Apply by: Oct 28, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

Position Details

Position Information

Position Title Administrative Coordinator

Research Project

Department/Unit Engineering - Dean's Office

Location Halifax, Nova Scotia, Canada

Posting Number S317-26

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18 - $36.95 per hour ($53,112 - $67,241 per annum based on 35 hours per week)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie University’s Faculty of Engineering is a research-intensive Faculty that thrives on research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Manager, Departmental Operations, the Administrative Coordinator provides senior administrative and operational support for the Faculty’s graduate admissions, departmental operations, and academic activities. This role coordinates complex processes, supports administrative team functions, ensures compliance with university policies, and serves as a key resource for students, faculty, staff, and external stakeholders.

Key Responsibilities

Coordinate and administer graduate admissions processes, including application review, admissions tracking, applicant advising, and preparation of admission-related documentation.
Provide expert administrative support for graduate programs by maintaining admissions systems, updating program information, preparing reports, and supporting graduate scholarship activities.
Support departmental operations by coordinating teaching assistant hiring, processing payroll and personnel documentation, and maintaining compliance with collective agreements and university policies.
Coordinate academic scheduling, financial approvals, records management, accreditation documentation, and departmental events to support effective departmental operations.
Lead and coordinate day-to-day administrative workflows, ensuring consistent service delivery, effective workload distribution, and operational continuity across departments.
Support onboarding, training, and mentoring of administrative staff while developing procedures, promoting best practices, and fostering a collaborative team environment.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/office administration program with three to five years’ related work experience (or equivalent combination of training and experience).
Demonstrated experience coordinating complex administrative processes, managing multiple priorities, and meeting competing deadlines.
Strong knowledge of administrative systems, records management practices, and Microsoft Office applications, with advanced proficiency in Excel.
Excellent interpersonal, organizational, written, and verbal communication skills, with a strong customer service orientation.
Proven ability to work independently, exercise sound judgment, maintain confidentiality, and collaborate effectively with diverse stakeholders.

Assets

Experience supporting graduate admissions, student services, or academic administration in a university setting.
Knowledge of university policies, collective agreements, accreditation processes, and academic scheduling procedures.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 09/28/2026

Close Date 10/12/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22217

Apply About employer

More about this job

Responsibilities

Coordinates graduate admissions, supports graduate programs, and maintains admissions systems, program information, reports, and scholarship activities. Oversees administrative workflows and supports departmental operations, including teaching assistant hiring, payroll, academic scheduling, records, compliance, staff development, and events.

Requirements

Requires a business or office administration program and three to five years of related experience, or an equivalent combination of training and experience. Candidates need experience coordinating complex processes and competing priorities, advanced Excel skills, strong communication and organizational abilities, sound judgment, confidentiality, and effective collaboration.

Skills

Administrative Process Coordination
Records Management
Microsoft Office
Advanced Excel
Academic Administration
Payroll Processing
Personnel Documentation
Academic Scheduling
Financial Approvals
Compliance
Workload Distribution
Staff Onboarding and Training
Written and Verbal Communication
Customer Service
Confidentiality

Benefits

Defined Benefit Pension Plan
Health Plan
Dental Plan
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Graduate Admissions
Admissions Tracking
Applicant Advising
Graduate Programs
Scholarship Activities
Teaching Assistant Hiring
Payroll Processing
Personnel Documentation
Collective Agreements
University Policies
Academic Scheduling
Financial Approvals
Records Management
Accreditation
Departmental Operations
Administrative Workflows
Workload Distribution
Operational Continuity
Staff Onboarding
Staff Training
Microsoft Office
Excel
Higher Education
Stakeholder Engagement
Customer Service

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