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Added 21 mins ago
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Dalhousie University

Administrative Coordinator

Halifax, NS, Canada

Pay: Salary $29.18-$36.95 per hour ($49,317 - $62,436 per annum, 32.5 hours per week)
Job type: Full-time
Apply by: Oct 17, 2026
Working hours: 32.5 hours per week
Posting language: English
Posted: Sep 17, 2026

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Original job description

Position Details

Position Information

Position Title Administrative Coordinator

Research Project

Department/Unit Student Accessibility Services

Location Halifax, Nova Scotia, Canada

Posting Number S309-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 2 years

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18-$36.95 per hour ($49,317 - $62,436 per annum, 32.5 hours per week)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Student Affairs is a collection of integrated units that collaborates with faculty, staff and students to enhance the student experience. We promote an inclusive, holistic and student-centric approach to learning and academic success and act as a professional resource in the delivery of student enrolment, wellness, development and academic support programs and services. Reporting to the Associate Director, Student Accessibility Centre, the Administrative Coordinator provides provides front-line and administrative support, helping students access accessibility services and accommodations.

Key Responsibilities

Provide exceptional front-line service to students, faculty, and staff, responding to inquiries and determining appropriate next step.
Coordinate student intake, referrals, and appointment scheduling to ensure timely access to accessibility services.
Maintain confidential student records and support effective information and records management practices.
Deliver administrative and operational support to the Student Accessibility Centre, including meeting coordination and correspondence preparation.
Support financial, payroll, data collection, and reporting processes while monitoring budgets and maintaining administrative systems.
Assist with the administration of Exam Accommodation Services, including coordinating external exam arrangements.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Undergraduate degree, plus a approximately three to five years of related administrative experience (or an equivalent combination of training and experience).
Demonstrated experience with administrative functions, including financial processes, budget monitoring, and office communications.
Proven ability to provide exceptional client service in a fast-paced, service-oriented environment.
Experience coordinating and supporting administrative and operational processes, projects, and events.
Strong ability to manage multiple priorities, exercise sound judgment, and maintain attention to detail and accuracy.
Ability to handle sensitive and confidential information while working collaboratively with diverse populations and demonstrating intercultural competence.

Assets

Experience in post-secondary environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 09/17/2026

Close Date 09/24/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22190

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides front-line and administrative support to the Student Accessibility Centre, including managing student intake, referrals, and appointment scheduling. They also assist with financial processes, records management, and the administration of exam accommodation services.

Requirements

Candidates must possess an undergraduate degree and approximately three to five years of related administrative experience. Strong client service skills, proficiency in financial and office communications, and the ability to handle confidential information are required.

Skills

Administrative support
Client service
Records management
Budget monitoring
Financial processes
Appointment scheduling
Intercultural competence
Data collection
Reporting
Meeting coordination
Correspondence preparation
Exam accommodation services

Benefits

Defined benefit pension plan
Health plan
Dental plan
Health spending account
Employee and family assistance program
Tuition assistance program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Student Accessibility Services
Higher Education
Records Management
Budget Monitoring
Financial Processes
Client Service
Exam Accommodation
Data Collection
Reporting
Intercultural Competence
Student Affairs
NSGEU Local 77
Dalhousie University

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