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Added 3 mins ago
TM
Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
…research and special project accounting and reporting; budget administration and advisory and support services; finance systems and training; accounts receivable and collection services,…
Added 3 mins ago
UO
Director, Strategic Planning & Operations
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…comprehensive strategic oversight and management in all areas of administration and school operations including human resources, financial planning, resources allocation, space management,…
Added 3 mins ago
C&
EIC Brokerage Research Intern
Cushman & Wakefield
Vancouver, BC
- Full-time
Rising junior or senior (3rd or 4th year) college student studying Real Estate, Business Administration, Finance, Economics, Research, Analytics, or a related field
Added 18 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 33 mins ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…comprehensive strategic oversight and management in all areas of administration and school operations including human resources, financial planning, resources allocation, space management,…
Added 33 mins ago
C&
EIC Brokerage Research Intern
Cushman & Wakefield
Vancouver, BC
- $19.55 to $23 CAD / hour
- Full-time
Rising junior or senior (3rd or 4th year) college student studying Real Estate, Business Administration, Finance, Economics, Research, Analytics, or a related field
Added 48 mins ago
FC
Senior DevSecOps Engineer
Fintel Connect
Vancouver, BC
- Full-time
As a Senior DevSecOps Engineer, you will lead the implementation and continuous improvement of cloud security, infrastructure automation, platform reliability, and DevSecOps practices…
Added 1 hour ago
B
Database Administrator
Bevertec
Toronto, ON · Greater Toronto Area, Canada
- Contract
Database Administration: Senior-level hands-on DBA experience managing Microsoft SQL Server environments across both On-Premises and Cloud (Azure).
Added 1 hour ago
Strategic Business Analyst
City of Edmonton
AB
Aligning activities based on corporate direction and establishing positive working relationships with other department strategy peers and senior leaders in the organization
Added 1 hour ago
AI
Senior Azure SQL DBA – SQL Server, Performance Tuning & Cloud Database Administration
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Montreal, QC
- Full-time
8–14 years of relevant database administration experience, with strong L3 MSSQL and Azure DBA expertise.
Added 2 hours ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 2 hours ago
J(
Senior Oracle Database Administrator (DBA)
JSG (Johnson Service Group, Inc.)
Calgary, AB
- Contract
7+ years of hands-on Oracle Database administration experience, including advanced administration and troubleshooting of Oracle RAC, ASM, backup/recovery, and Data Guard.
Added 2 hours ago
FC
Senior Plan Administrator (Group Benefits)
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 2 hours ago
FC
Group Benefits Administrator
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 2 hours ago
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Live Supply Chain Data Administrator
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Brampton, ON
- $47,000 to $57,000 CAD / year
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…Live Supply Chain Data Administrator will be responsible to database key payments data required by Live Supply Chain and provide regular reporting for payment and support to various…
Added 3 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 3 hours ago
TI
Document Control Coordinator
Transportation Investment Corporation
Vancouver, BC
- $66,000 to $91,000 CAD / year
- Full-time
The position reports to the Senior Document Controller and coordinates the development of document management systems and administers the management and disposition of all project…
Added 3 hours ago
EB
Senior Financial Analyst, Financial Data & Systems
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…of the fastest growing financial institutions in Canada. The Senior Financial Analyst will use his or her data analytics skill to maintain key financial databases and models to develop…
Added 4 hours ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
Admission Systems Administration & Data Management
Added 4 hours ago
EB
Senior Financial Analyst, Financial Data & Systems
EQ Bank
Toronto, ON
- Full-time
…of the fastest growing financial institutions in Canada. The Senior Financial Analyst will use his or her data analytics skill to maintain key financial databases and models to develop…
Added 4 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 4 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 4 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 4 hours ago
Production Supervisor
L3Harris Technologies
Montreal, QC
Provide operational support for the calibration database, ensuring department tools and testing equipment remain in compliance.
Added 4 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…

Dalhousie University

Grad Studies Generalist Clerk

Halifax, NS, Canada

Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum based on 32.5 hours per week) · Full-time

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Job details

Pay: Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum based on 32.5 hours per week)
Job type: Full-time
Apply by: Nov 26, 2026
Working hours: 32.5 hours per week
Posting language: English
Posted: Oct 27, 2026

Original job description

Position Details

Position Information

Position Title Grad Studies Generalist Clerk

Research Project

Department/Unit Graduate Studies

Location Halifax, Nova Scotia, Canada

Posting Number S357-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 1 year, with possibility of extension

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum based on 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Graduate Studies ( FGS ) is the premier Maritime location for advanced study, supporting over 3,500 graduate students in a research-intensive environment and offering more than 95 master’s and 45 doctoral programs. Reporting jointly to the Program Officer and Senior Manager, Professional Development & Student Engagement, the Grad Studies Generalist Clerk supports graduate student programs and records, serves as a primary contact for students and faculty, and coordinates student engagement and professional development activities.

Key Responsibilities

Provide administrative support for graduate student admissions, registrations, records management, and academic processes.
Serve as a primary point of contact for students, faculty, and staff, responding to inquiries and providing guidance on policies and procedures.
Maintain accurate and confidential student records, databases, and related documentation.
Coordinate graduate program administrative activities, including processing forms, tracking requirements, and supporting program operations.
Organize and support professional development programs, workshops, events, and student engagement initiatives, including scheduling, managing registration, room booking and ordering catering.
Prepare correspondence, reports, and other administrative materials while supporting the day-to-day operations of Graduate Studies.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Office administration program with approximately three to four years’ related experience (or equivalent combination of training and experience).
Strong administrative and organizational skills with the ability to manage multiple priorities and deadlines.
Experience providing client service and responding to inquiries from students, faculty, staff, and external stakeholders.
Proficiency with computerized systems, databases, Microsoft Office applications, and maintaining accurate records and documentation.
Strong written and verbal communication skills, with attention to detail and accuracy.
Ability to work independently while exercising sound judgment, discretion, and confidentiality when handling sensitive information.

Assets

Experience working in a graduate studies, academic administration, or student services environment, including familiarity with student information systems and university policies and procedures.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 10/27/2026

Close Date 11/03/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22406

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More about this job

Responsibilities

Provide administrative support for graduate admissions, registration, student records, and academic processes, while responding to inquiries from students, faculty, and staff. Coordinate graduate program operations and professional development and engagement activities, and prepare correspondence, reports, and other administrative materials.

Requirements

Requires a business or office administration program and approximately three to four years of related experience, or an equivalent combination of training and experience. Candidates should have strong administrative, organizational, client-service, communication, and computer skills, and be able to manage priorities while handling sensitive information with discretion; academic administration experience is an asset.

Skills

Administrative Support
Organization
Client Service
Student Records Management
Database Management
Microsoft Office
Written Communication
Verbal Communication
Attention To Detail
Confidentiality
Discretion
Time Management
Event Coordination
Registration Processing
Professional Development Coordination

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Graduate Studies
Higher Education
Academic Administration
Student Services
Graduate Admissions
Student Registration
Student Records
Records Management
Database Management
Microsoft Office
Client Service
Confidential Information
Policy And Procedure Guidance
Program Administration
Professional Development
Student Engagement
Workshop Coordination
Event Coordination
Registration Management
Room Booking
Catering Coordination
Correspondence
Report Preparation
Student Information Systems

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