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Dalhousie University

Program Assistant

Halifax, NS, Canada

Pay: Salary $29.18–$36.94 per hour ($49,317 - $62,436 per annum based on 32.5 hours per week, prorated to $32,878 - $41,614 for 8 months)
Job type: Full-time
Apply by: Oct 24, 2026
Working hours: 32.5 hours per week
Posting language: English
Posted: Sep 24, 2026

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Original job description

Position Details

Position Information

Position Title Program Assistant

Research Project

Department/Unit Pathology

Location Halifax, Nova Scotia, Canada

Posting Number S313-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 8 months, with possibility of extension

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18–$36.94 per hour ($49,317 - $62,436 per annum based on 32.5 hours per week, prorated to $32,878 - $41,614 for 8 months)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie’s Faculty of Medicine teaches scientific excellence and humanity in medicine and trains doctors to be accomplished clinicians, compassionate caregivers, good communicators, and balanced individuals. The department of Pathology offers Masters, PhD and Residency training programs. Reporting to the Department Administrator and working closely with the Hematological and Diagnostic & Molecular Pathology Program Directors, the Program Administrator provides comprehensive administrative support for postgraduate residency programs, including resident records management, scheduling, evaluations, committee coordination, and accreditation compliance, while serving as a key liaison with internal and external stakeholders.

Key Responsibilities

Coordinate the day-to-day administration of the Hematological Pathology and Diagnostic & Molecular Pathology residency programs, supporting Program Directors and residents.
Manage resident schedules, records, evaluations, leave requests, examinations, and program documentation while ensuring accuracy and confidentiality.
Liaise with residents, faculty, clinical supervisors, Postgraduate Medical Education, and external organizations to support program delivery and compliance with accreditation standards.
Provide administrative support to residency program and competence committees, including meeting coordination, agenda preparation, minute taking, and tracking action items.
Coordinate resident recruitment and selection processes, including Canadian Resident Matching Service (CaRMS) interviews, applicant communications, interview logistics, onboarding, and orientation activities.
Organize program events, support accreditation reviews, maintain program resources and databases, and contribute to special projects and departmental initiatives as required.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business Administration or Administrative Professional program with three to five years’ relevant experience (or an equivalent combination of training and experience).
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated organizational, prioritization, and time-management skills with the ability to manage multiple competing deadlines while maintaining a high level of accuracy and attention to detail.
Excellent interpersonal, written, and verbal communication skills, with the ability to work independently and collaborate effectively with diverse stakeholders.

Assets

Experience supporting medical education, residency, fellowship, or academic programs within a healthcare, university, or research environment.
Knowledge of undergraduate or postgraduate medical education processes.
Experience using learner management, scheduling, evaluation, or record-management systems

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 09/24/2026

Close Date 10/08/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22199

Apply About employer

More about this job

Responsibilities

Coordinate the day-to-day administration of two pathology residency programs, including resident schedules, records, evaluations, leave, examinations, recruitment, and onboarding. Support committees, accreditation reviews, program events, and stakeholder communications while maintaining accurate and confidential documentation.

Requirements

Requires a Business Administration or Administrative Professional program and three to five years of relevant experience, or an equivalent combination of training and experience. Candidates must have advanced Microsoft Office proficiency, strong organizational and time-management abilities, attention to detail, and excellent communication and collaboration skills.

Skills

Program Administration
Resident Records Management
Scheduling
Evaluation Coordination
Committee Coordination
Accreditation Compliance
Recruitment Coordination
Microsoft Office
Organization
Prioritization
Time Management
Attention to Detail
Written Communication
Verbal Communication
Stakeholder Liaison
Confidentiality

Benefits

Health and Dental Plans
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Pathology
Postgraduate Medical Education
Residency Programs
Hematological Pathology
Diagnostic and Molecular Pathology
Resident Records
Scheduling
Evaluations
Leave Requests
Examinations
Program Documentation
Accreditation Standards
Competence Committees
Meeting Coordination
Agenda Preparation
Minute Taking
Action Item Tracking
CaRMS
Resident Recruitment
Onboarding
Orientation
Microsoft Office
Word
Excel
PowerPoint
Outlook
Learner Management Systems
Evaluation Systems
Record Management Systems
Confidentiality

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