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Dalhousie University

Program Assistant

Halifax, NS, Canada

Pay: Salary $29.18 - $36.94 per hour ($49,317 - $62,436 per annum based on 32.5 hours per week, prorated to $16,439- $20,812 for 8 month term at 0.5 FTE)
Job type: Part-time
Apply by: Oct 24, 2026
Working hours: 32.5 hours per week
Posting language: English
Posted: Sep 24, 2026

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Original job description

Position Details

Position Information

Position Title Program Assistant

Research Project

Department/Unit Pathology

Location Halifax, Nova Scotia, Canada

Posting Number S312-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 8 months, with possibility of extension

Employment Type Part Time

Full-time Equivalency (FTE) 0.5

Salary $29.18 - $36.94 per hour ($49,317 - $62,436 per annum based on 32.5 hours per week, prorated to $16,439- $20,812 for 8 month term at 0.5 FTE)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie’s Faculty of Medicine teaches scientific excellence and humanity in medicine and trains doctors to be accomplished clinicians, compassionate caregivers, good communicators, and balanced individuals. The department of Pathology offers Masters, PhD and Residency training programs. Reporting to the Department Administrator and supporting the Diagnostic and Clinical Pathology( DCP ) Program Directors, the Program Administrator serves as the primary administrative resource for the DCP residency program, coordinating resident records, scheduling, evaluations, committee activities, and accreditation requirements while ensuring residency standards are maintained.

Key Responsibilities

Coordinate and provide administrative support for the Diagnostic and Clinical Pathology ( DCP ) Residency Program, ensuring the effective delivery of postgraduate medical education activities.
Manage resident records, schedules, evaluations, examinations, and related processes while maintaining accurate and confidential program documentation.
Liaise with residents, faculty, clinical supervisors, Postgraduate Medical Education, and external stakeholders to support program requirements and resident success.
Provide administrative support to residency committees, including meeting coordination, agenda preparation, minute-taking, and tracking follow-up actions.
Coordinate residency recruitment activities, including Canadian Resident MatchingService (CaRMS) processes, applicant communications, interview logistics, and onboarding of successful candidates.
Support accreditation, program reviews, resident orientation, and special events by maintaining compliance requirements, preparing documentation, coordinating logistics and assisting with ad hoc projects and emerging priorities.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business Administration or Administrative Professional program with three to five years’ relevant experience (or an equivalent combination of training and experience).
Experience providing administrative support in a university, healthcare, government, or similarly complex environment is considered an asset.
Demonstrated ability to work effectively with highly confidential and sensitive information while exercising sound judgment and discretion.
Experience coordinating meetings, preparing agendas, and recording accurate meeting minutes.
Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities in a fast-paced environment.

Assets

Experience supporting postgraduate medical education, residency programs, or academic program administration.
Experience working in a university, healthcare, medical education, or hospital environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 09/24/2026

Close Date 10/08/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22201

Apply About employer

More about this job

Responsibilities

Coordinate administrative operations for the Diagnostic and Clinical Pathology residency program, including resident records, schedules, evaluations, examinations, recruitment, and onboarding. Support committees, accreditation, program reviews, orientation, and events while liaising with residents, faculty, clinical supervisors, and other stakeholders.

Requirements

Requires completion of a Business Administration or Administrative Professional program and three to five years of relevant experience, or an equivalent combination of training and experience. Candidates should have strong organizational, communication, and interpersonal skills, sound judgment when handling confidential information, and experience coordinating meetings; university, healthcare, or postgraduate medical education experience is an asset.

Skills

Administrative Support
Program Coordination
Confidential Records Management
Scheduling
Evaluation Coordination
Meeting Coordination
Agenda Preparation
Minute-Taking
Recruitment Coordination
Applicant Communication
Accreditation Support
Organization
Communication
Interpersonal Skills
Adaptability
Discretion

Benefits

Health and Dental Plans
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Diagnostic and Clinical Pathology
Residency Program
Postgraduate Medical Education
Resident Records
Scheduling
Evaluations
Examinations
Confidential Documentation
Committee Support
Meeting Coordination
Agenda Preparation
Minute-Taking
CaRMS
Residency Recruitment
Applicant Communications
Interview Logistics
Onboarding
Accreditation
Program Reviews
Resident Orientation
Medical Education
Pathology
Administrative Support
Stakeholder Liaison

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