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Dalhousie University

Receptionist

Halifax, NS, Canada

Pay: Salary $27.60 - $34.94 per hour ($50,232 - $63,584 per annum based on 35 hours per week)
Job type: Full-time
Apply by: Oct 31, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 1, 2026

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Original job description

Position Details

Position Information

Position Title Receptionist

Research Project

Department/Unit Dentistry - Dean's Office

Location Halifax, Nova Scotia, Canada

Posting Number S323-26

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $27.60 - $34.94 per hour ($50,232 - $63,584 per annum based on 35 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Dentistry (FoD) operates state-of-the-art general and specialty clinics, which are an integral part of our educational programs. More than 100 dentists and dental hygienists support 167 dentistry students and 64 dental hygiene students in our clinics. Our 3,600 alumni live and work all over the world, the majority of whom remain in contact with the Faculty. Reporting to the Manager, Alumni & Student Engagement, and supporting the Admissions Facilitator, the Dean’s Office Receptionist will coordinate admissions activities, supports faculty events and initiatives, delivers front-line reception services, and assists with administrative operations across the Faculty.

Key Responsibilities

Provide front-line reception and administrative support for the Admissions and Dean’s Offices, serving as the primary point of contact for applicants, students, visitors, and faculty members; responding to inquiries, maintaining confidential records and correspondence, and coordinating office services and administrative activities.
Coordinate admissions processes by scheduling meetings, interviews, information sessions, and recruitment activities, and preparing agendas, materials, minutes, and supporting documentation.
Maintain and monitor applicant files, databases, and admission records, tracking required documentation and assisting with the preparation of reports, statistics, and admissions-related communications.
Support student recruitment, admissions, and onboarding initiatives, including interview coordination, orientation activities, information sessions, and special events.
Provide administrative support for alumni and student engagement activities, coordinating donor recognition, bursary acknowledgements, event logistics, registrations, communications, and special faculty events.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business/office administration program with a minimum of two years of related experience (or equivalent combination of training and experience).
Excellent communication, organization, and interpersonal skills.
Attention to detail and ability to multi-task.
Sound judgement and confidentiality.
Proficiency in MS Office (Word, Access and Excel).

Assets

Experience in an educational or health-related/professional institution.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 10/01/2026

Close Date 10/15/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22253

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More about this job

Responsibilities

Provide reception and administrative support to the Admissions and Dean’s Offices, respond to inquiries, and maintain confidential records and applicant files. Coordinate admissions activities, recruitment and onboarding initiatives, and alumni, student, and faculty events.

Requirements

Requires a business or office administration program and at least two years of related experience, or an equivalent combination of training and experience. Candidates need strong communication, organization, and interpersonal skills, attention to detail, sound judgment, confidentiality, multitasking ability, and proficiency in Microsoft Word, Access, and Excel.

Skills

Front-Line Reception
Administrative Support
Admissions Coordination
Scheduling
Records Management
Database Management
Report Preparation
Event Coordination
Student Recruitment
Alumni Engagement
Communication
Organization
Interpersonal Skills
Attention to Detail
Multitasking
Confidentiality

Benefits

Defined Benefit Pension Plan
Health Plan
Dental Plan
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Office Administration
Reception
Admissions
Applicant Files
Admissions Records
Database Management
Microsoft Office
Microsoft Word
Microsoft Access
Microsoft Excel
Scheduling
Interview Coordination
Information Sessions
Student Recruitment
Student Onboarding
Orientation
Alumni Engagement
Donor Recognition
Bursary Acknowledgements
Event Logistics
Confidential Records
Report Preparation
Higher Education
Dentistry

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