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Added 5 mins ago
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Added 19 mins ago
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Zero Trust and ZTNA concepts, including a shared-responsibility model where Security owns access policy and the Network team operates the underlying access platform
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- Full-time
…employment in every location where the company has facilities. This policy applies to all terms and conditions of…
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RQ00833 – Program Manager – Senior
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Thunder Bay, ON
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Directeur de district / District Manager
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The District Manager is responsible to meet or exceed Service goals in the management of a district of routes. Reports to the Service Manager. A DM may manage a service center and if the…
Added 1 hour ago
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Site Safety Trainer
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- $90,000 to $100,000 CAD / year
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Added 1 hour ago
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Part Time Key Holder - Mapleview Mall
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Ensure all stores staff follow ladder safety policy
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Regional Quality Manager
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Collaborate with the Project Manager to determine labour and equipment needs and reassess daily goals.
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Agriculture Supply Analyst
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Toronto, ON
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Reporting to the Senior Manager, North America Agriculture Appetizer Supply, the Agriculture Supply Analyst is responsible for ensuring the efficient flow of agricultural raw materials…
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Senior Cloud Platform Lead, Senior Manager
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Manage secrets using tools like Hashicorp Vault, Google Secret Manager, and Azure KeyVault.
Added 2 hours ago
PC
Senior Cloud Platform Lead, Senior Manager
Pwc Canada
Ottawa, ON · Toronto, ON
- Full-time
Manage secrets using tools like Hashicorp Vault, Google Secret Manager, and Azure KeyVault.
Added 2 hours ago
TU
Professional Programs Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Professional Programs Manager is responsible for developing, delivering, evaluating and managing the recruitment, admissions, retention and academic success of students enrolled in the…

Dalhousie University

Undergraduate Program Assistant

Halifax, NS, Canada

Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum based on 32.5 hours per week) · Full-time

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Job details

Pay: Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum based on 32.5 hours per week)
Job type: Full-time
Apply by: Nov 22, 2026
Working hours: 32.5 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Position Details

Position Information

Position Title Undergraduate Program Assistant

Research Project

Department/Unit Computer Science

Location Halifax, Nova Scotia, Canada

Posting Number S353-26

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum based on 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Computer Science ( FCS ) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Academic Programs Manager, the Undergraduate Programs Assistant provides administrative support for undergraduate programs, student services, scholarships and awards, co-op programs, and graduation processes within the Faculty of Computer Science.

Key Responsibilities

Provide comprehensive administrative support for undergraduate programs, including student advising, records management, program administration, degree audits, and responding to inquiries on academic regulations, policies, and curriculum requirements.
Coordinate undergraduate scholarships, awards, and recognition programs, including candidate identification, application administration, recipient selection support, records management, and communications with students and university stakeholders.
Support the administration of co-operative education programs by monitoring student eligibility, coordinating work-term registration and reporting processes, maintaining records, and liaising with internal and external partners.
Administer graduation and convocation processes by reviewing degree requirements, confirming program completion, identifying certificate eligibility, preparing graduation lists, and coordinating submissions to Senate.
Coordinate undergraduate student exchange and research award programs, including application management, student communications, reporting, payroll documentation, and collaboration with university departments and faculty members.
Support student engagement, recruitment, and outreach initiatives through participation in academic fairs, orientation activities, information sessions, workshops, and partnerships with student societies and campus stakeholders.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Office Administration diploma plus a minimum of two years’ related administrative experience (or an equivalent combination of training and experience).
Demonstrated experience providing administrative support in a fast-paced environment, with strong organizational, records management, and time-management skills.
Advanced proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
Excellent interpersonal, verbal, and written communication skills, with a proven ability to collaborate effectively with diverse stakeholders and work independently with minimal supervision.

Assets

Experience working in a university, post-secondary, or similar administrative environment.
Experience coordinating projects and managing multiple priorities while meeting competing deadlines.
Familiarity with Banner, scanning software, and electronic records management systems.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 10/23/2026

Close Date 11/05/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22398

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More about this job

Responsibilities

Provide administrative support for undergraduate programs, including advising, records, degree audits, scholarships, awards, co-operative education, graduation, exchanges, and research awards. Support student engagement and recruitment activities, coordinate communications and reporting, and liaise with students, faculty, university departments, and external partners.

Requirements

Requires a business or office administration diploma and at least two years of related administrative experience, or an equivalent combination of training and experience. Candidates should have strong organizational, records-management, time-management, communication, and collaboration skills, along with advanced proficiency in Microsoft Office 365; post-secondary experience and familiarity with Banner and electronic records systems are assets.

Skills

Student Advising
Records Management
Program Administration
Degree Audits
Scholarship and Awards Coordination
Co-operative Education Administration
Graduation and Convocation Administration
Student Exchange Coordination
Research Award Administration
Project Coordination
Microsoft Office 365
Outlook
Word
Excel
PowerPoint
SharePoint

Benefits

Defined Benefit Pension Plan
Health and Dental Plans
Health Spending Account
Employee and Family Assistance Program
Tuition Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Undergraduate Programs
Student Advising
Academic Regulations
Curriculum Requirements
Records Management
Degree Audits
Scholarships
Awards Administration
Co-operative Education
Work-Term Registration
Graduation
Convocation
Student Exchange
Research Awards
Student Recruitment
Student Engagement
Project Coordination
Microsoft Office 365
Outlook
Word
Excel
PowerPoint
SharePoint
OneDrive
Banner
Electronic Records Management
Higher Education

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