Invoice & Contract Administration Coordinator

Dasro is looking for an Invoice & Contract Administration Coordinator - Gas Canada Projects for one of its clients in Calgary, AB.

Term: Start date: 10/05/2026. End date: 09/30/2027 (Possibility of extension)

Working hours: 8 Hours per day. 40 Hours per week.

Location: Calgary, AB, Canada (Hybrid)

Job industry: Utilities and Energy

Role Summary

This role supports the client's Gas Canada Projects team on invoice-to-pay and contract administration for non-construction project spend. The primary focus is invoice attestation - reviewing and validating vendor invoices in eCommerce and VIM, verifying rates against contract terms, and confirming site or project manager approvals before payment proceeds. The role also covers purchase order creation and closeout, SAP Service Entry Sheet completion, and month-end accrual postings.

This is a backfill for a strong performer who moved into an internal development opportunity (not a performance-based vacancy). The role features a structured 6–8 week ramp-up paired with senior team members, where the invoice volume builds gradually (starting with 1–2 project controllers' worth of invoices up to the team standard of roughly 3 project controllers per support person).

This is not a business analysis role, despite how it may appear in some system references (e.g., system titles listing 'Business Analyst'). There is no requirements-gathering, process-mapping, or stakeholder-workshop content. The work is transactional and investigative: reviewing invoices, resolving discrepancies, and chasing approvals until they close.

Responsibilities

• Review, validate, and process vendor invoices for accuracy and compliance with contract terms, using eCommerce and VIM.
• Create and maintain service requisitions and purchase orders, including revisions and closeouts.
• Complete SAP Service Entry Sheets for non-construction activity.
• Prepare and post month-end accrual entries in SAP.
• Verify site or project manager approvals, confirm scope alignment, and check quantities, rates, and data entry accuracy on invoices and field tickets.
• Follow up on missing approvals and documentation to keep invoice processing on schedule.
• Investigate and resolve invoice discrepancies - trace why an invoice is stuck, why it doesn't match the PO, or why a rate differs - and identify who needs to be involved to resolve it rather than just flagging it.
• Coordinate directly with vendors on billing questions, compliance requirements, process explanations, and discrepancy resolution.
• Work closely with the assigned project controller(s) day to day; follow up with project managers as needed.
• Escalate issues that fall outside established process to team leads or the hiring manager as needed, after attempting independent resolution first.

Mandatory Qualifications

• 3+ years of hands-on experience in accounts payable, project controls, contract administration, or procurement support. A business analyst background is acceptable only when paired with genuine contract administration exposure.
• Strong communication and problem-solving skills - these weigh more heavily in evaluation than any single technical qualification.
• Demonstrated curiosity and willingness to investigate discrepancies and root causes rather than process transactions mechanically.
• A collaborative working style. This team is deliberately process-driven and works closely together; candidates who prefer working in isolation ("lone wolves") are not a fit, regardless of technical strength.
• High attention to detail, particularly around rate verification, contract term compliance, and processing accruals accurately.
• Ability to manage multiple priorities and a high transaction volume in a fast-paced environment.
• Eligible to work in Canada. Open work permits accepted; candidates requiring employer sponsorship are not eligible.

Preferred Qualifications

• Prior hands-on experience specifically with eCommerce and VIM - a differentiator over candidates with only generically comparable invoice systems.
• SAP experience, particularly Service Entry Sheets and accrual postings. Valued, though a strong candidate can pick this up on the job - not a day-one requirement.
• Oil & gas or pipeline industry background. Valued, not required - strong candidates from other industries with solid PO/invoice and discrepancy-resolution experience are welcome.