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Added 19 mins ago
Project Engineer/Coordinator - PL#27075
Peter Lucas Project Management Inc.
Kelowna, BC
Full-time
The Project Engineer/Coordinator will also support the Project Manager in developing project scopes of work, budgets, schedules, and execution plans. The successful candidate will lead and…
Added 19 mins ago
Project Engineer/Coordinator - PL#27075
Peter Lucas Project Management Inc.
Kamloops, BC
Full-time
The Project Engineer/Coordinator will also support the Project Manager in developing project scopes of work, budgets, schedules, and execution plans. The successful candidate will lead and…
Added 49 mins ago
Maintenance Planner (Full-time Permanent)
Manufacturing Job Site
ON · Kenora, ON
Full-time
Reporting directly to the Maintenance and Operations Manager, the Maintenance Planner provides coordination, organization, and strategic support to the maintenance function, ensuring…
Added 49 mins ago
Property Housekeeping & Groundskeeping Worker (Casual)
Manufacturing Job Site
ON · Kenora, ON
Internship
…rental locations grounds. Under the direct supervision of the Manager of Education, Organizational Development and Talent Management, the Housekeeping and Groundskeeping Worker works…
Added 49 mins ago
Service Manager
Manufacturing Job Site
Alberton, PE
Full-time
We're looking for an exceptional Service Manager to join our Alberton, PEI team and lead a department that's committed to delivering outstanding service, developing people, and driving…
Added 49 mins ago
Financial Analyst - Mental Health & Addictions
Manufacturing Job Site
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Full-time
Reporting to the Manager – Financial Services, the Financial Analyst – Mental Health & Addictions (MH&A) is responsible for supporting the MH&A portfolio through statistical data analysis,…
Added 49 mins ago
Machine Shop Supervisor
Manufacturing Job Site
Chester, NS
Full-time
…the Machine Shop department. Reporting to the Manufacturing Manager, this position provides hands-on leadership to skilled machinists while ensuring production, quality, safety, and…
Added 49 mins ago
Agricultural Equipment Technician
Manufacturing Job Site
Stratford, PE
Full-time
…implements. May require some direction or guidance from the Service…
Added 49 mins ago
Welding & Fabrication Working Lead
Manufacturing Job Site
Surrey, BC
Full-time
…The Working Lead works closely with the South Surrey Project Manager, yard team, other trades, and subcontractors to ensure work is completed safely, efficiently, on schedule, and to…
Added 49 mins ago
Branch Manager
Manufacturing Job Site
Summerside, PE
Full-time
We're looking for an experienced and driven Branch Manager to lead our Summerside, PEI team. This is an exciting opportunity to build relationships, support a talented team, and drive the…
Added 49 mins ago
Maintenance Helper
Manufacturing Job Site
Mississauga, ON
Full-time
The Maintenance Technician Helper will be responsible for providing general maintenance support and will report to the Maintenance Supervisor and Plant Manager.
Added 49 mins ago
Supervisor / Manager in Training
Manufacturing Job Site
Cambridge, ON
Internship
The Automotive Service Manager is responsible for overseeing all aspects of daily store operations, including customer service, staff leadership, sales performance, inventory control, and…
Added 49 mins ago
Compounding Manager
Manufacturing Job Site
Markham, ON
Full-time
The Compounding Manager is responsible for managing and overseeing all compounding activities to ensure batches are produced safely, efficiently, and in accordance with approved formulas,…
Added 49 mins ago
Power Plant Engineer, Facilities
Manufacturing Job Site
Guelph, ON
Internship
Under the direction of the Facilities Manager, the Power Plant Engineer is responsible for the inspection, maintenance, troubleshooting, and repair of the facility’s main infrastructure…
Added 1 hour ago
Kettle Scheduler - Temporary
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Kelowna, BC · Sutherland, ON · Okanagan Central Community Church - Sutherland
Part-time
Communicate daily issues and supply deficiencies to Administrative and Internal Communications Manager
Added 1 hour ago
restaurant manager
Petro-Canada
Leduc, AB
Full-time
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branch manager - retail
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Power Market Sector Lead, Canada
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Saskatoon, SK
Full-time
Act as Senior Project Manager or Senior Engineer for power related projects (seller-doer).
Added 1 hour ago
Maintenance Technician
Hazelview Properties
Toronto, ON
Full-time
Monday to Friday, on-site. Participates in after-hours on-call rotation shared with the Facilities Manager. Physical role requiring regular movement throughout the building, including…
Added 1 hour ago
Account Manager - National Programs
JD Sign Group
Cambridge, ON
Full-time
We’re looking for an experienced Account Manager who wants meaningful customer relationships, ownership of their accounts and a direct connection to the people delivering the work.
Added 1 hour ago
Kettle Scheduler - Temporary
The Salvation Army in Canada
Kelowna, BC
Part-time
Communicate daily issues and supply deficiencies to Administrative and Internal Communications Manager
Added 1 hour ago
Mechanical Project Manager
Salas O'Brien
Ottawa, ON · Greater Ottawa Metropolitan Area
Full-time
We are searching for a Mechanical Project Manager to lead a design team through the day-to-day activities required for participating in the production of contract documents and contract…
Added 1 hour ago
Retail Operations Manager
Q for Quinn
Toronto, ON
Full-time
This is a full-time, in-person role, five days a week. During the build-out phase, you'll be on-site and working closely with our team and contractors. Once the store opens, your schedule…
Added 1 hour ago
Construction Manager
Kplex
Toronto, ON · North York, ON
Full-time
The Senior Project Manager will be responsible for managing the end-to-end construction execution of multiple low-rise residential projects in the GTA, acting as a key member of KPLEX’s…
Added 2 hours ago
Power Systems Rental Project Manager
Finning
Calgary, AB · Edmonton, AB
Full-time
We are seeking a results-driven and collaborative Power Systems Rental Project Manager to lead complex Power generation rental projects from planning through execution. In this role, you…

Dasro Consulting Inc.

Invoice & Contract Administration Coordinator

Calgary, AB, Canada

Job type: Contract
Apply by: Oct 26, 2026
Experience: 3+ years of hands-on experience in accounts payable, project controls, contract administration, or procurement support.
Working hours: 40 Hours per week
Posting language: English
Posted: Sep 26, 2026

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Original job description

Dasro is looking for an Invoice & Contract Administration Coordinator - Gas Canada Projects for one of its clients in Calgary, AB.

Term: Start date: 10/05/2026. End date: 09/30/2027 (Possibility of extension)

Working hours: 8 Hours per day. 40 Hours per week.

Location: Calgary, AB, Canada (Hybrid)

Job industry: Utilities and Energy

Role Summary

This role supports the client's Gas Canada Projects team on invoice-to-pay and contract administration for non-construction project spend. The primary focus is invoice attestation - reviewing and validating vendor invoices in eCommerce and VIM, verifying rates against contract terms, and confirming site or project manager approvals before payment proceeds. The role also covers purchase order creation and closeout, SAP Service Entry Sheet completion, and month-end accrual postings.

This is a backfill for a strong performer who moved into an internal development opportunity (not a performance-based vacancy). The role features a structured 6–8 week ramp-up paired with senior team members, where the invoice volume builds gradually (starting with 1–2 project controllers' worth of invoices up to the team standard of roughly 3 project controllers per support person).

This is not a business analysis role, despite how it may appear in some system references (e.g., system titles listing 'Business Analyst'). There is no requirements-gathering, process-mapping, or stakeholder-workshop content. The work is transactional and investigative: reviewing invoices, resolving discrepancies, and chasing approvals until they close.

Responsibilities

Review, validate, and process vendor invoices for accuracy and compliance with contract terms, using eCommerce and VIM.
Create and maintain service requisitions and purchase orders, including revisions and closeouts.
Complete SAP Service Entry Sheets for non-construction activity.
Prepare and post month-end accrual entries in SAP.
Verify site or project manager approvals, confirm scope alignment, and check quantities, rates, and data entry accuracy on invoices and field tickets.
Follow up on missing approvals and documentation to keep invoice processing on schedule.
Investigate and resolve invoice discrepancies - trace why an invoice is stuck, why it doesn't match the PO, or why a rate differs - and identify who needs to be involved to resolve it rather than just flagging it.
Coordinate directly with vendors on billing questions, compliance requirements, process explanations, and discrepancy resolution.
Work closely with the assigned project controller(s) day to day; follow up with project managers as needed.
Escalate issues that fall outside established process to team leads or the hiring manager as needed, after attempting independent resolution first.

Mandatory Qualifications

3+ years of hands-on experience in accounts payable, project controls, contract administration, or procurement support. A business analyst background is acceptable only when paired with genuine contract administration exposure.
Strong communication and problem-solving skills - these weigh more heavily in evaluation than any single technical qualification.
Demonstrated curiosity and willingness to investigate discrepancies and root causes rather than process transactions mechanically.
A collaborative working style. This team is deliberately process-driven and works closely together; candidates who prefer working in isolation ("lone wolves") are not a fit, regardless of technical strength.
High attention to detail, particularly around rate verification, contract term compliance, and processing accruals accurately.
Ability to manage multiple priorities and a high transaction volume in a fast-paced environment.
Eligible to work in Canada. Open work permits accepted; candidates requiring employer sponsorship are not eligible.

Preferred Qualifications

Prior hands-on experience specifically with eCommerce and VIM - a differentiator over candidates with only generically comparable invoice systems.
SAP experience, particularly Service Entry Sheets and accrual postings. Valued, though a strong candidate can pick this up on the job - not a day-one requirement.
Oil & gas or pipeline industry background. Valued, not required - strong candidates from other industries with solid PO/invoice and discrepancy-resolution experience are welcome.

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More about this job

Responsibilities

Review and process vendor invoices, verify contract rates and approvals, manage purchase orders and service entry sheets, and post month-end accruals. Investigate and resolve billing discrepancies, coordinate with vendors and project teams, and follow up on missing approvals and documentation.

Requirements

Requires at least three years of hands-on experience in accounts payable, project controls, contract administration, or procurement support, along with strong communication, problem-solving, attention to detail, and collaborative working skills. Candidates must be eligible to work in Canada; experience with eCommerce, VIM, SAP, or the oil and gas or pipeline industry is preferred but not required.

Skills

Invoice Validation
Accounts Payable
Contract Administration
Purchase Order Management
SAP
eCommerce
VIM
Service Entry Sheets
Month-End Accruals
Rate Verification
Vendor Communication
Attention to Detail
Problem-Solving
Prioritization
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice-to-Pay
Invoice Attestation
Contract Administration
Project Controls
Procurement Support
eCommerce
VIM
SAP
Service Entry Sheets
Purchase Orders
Service Requisitions
Month-End Accruals
Rate Verification
Contract Compliance
Vendor Invoices
Field Tickets
Approval Follow-Up
Vendor Coordination
Non-Construction Project Spend
Oil and Gas
Pipeline
Utilities
Energy

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