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DATA Communications Management Corp

Payroll Specialist (Bilingual)

Toronto, ON, Canada
Brampton, ON, Canada

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Sep 21, 2026

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Original job description

Position: Payroll Specialist (Bilingual)
Employment Type: Full Time Permanent
Vacancy Status: Existing Vacancy
Location: Toronto, ON (Hybrid)

DCM is a leading Canadian tech-enabled provider of print and digital solutions that help simplify complex marketing communications and operations workflow. DCM serves over 2,500 clients including 70 of the 100 largest Canadian corporations and leading government agencies. Our core strength lies in delivering individualized services to our clients that simplify their communications, including customized printing, highly personalized marketing communications, campaign management, digital signage, and digital asset management. From omnichannel marketing campaigns to large-scale print and digital workflows, our goal is to make complex tasks surprisingly simple, allowing our clients to focus on what they do best.

The Role
As a Payroll Specialist (Bilingual), you will play a key role in ensuring our employees are paid accurately and on time for both our union and non-union facilities. You will manage end-to-end payroll processing, drive process improvements, handle year-end reconciliations, and implement efficient payroll solutions.

This is a hybrid role, working a minimum of 3 days per week in our Toronto office or at our Brampton office if preferred.

Key Responsibilities

Full-cycle payroll processing on weekly and biweekly cycles for both unionized and non-unionized hourly and salaried employees in a timely and accurate manner
Address and resolve timecard inquiries from various locations, ensuring that approved timecards are submitted on time and that valid data is accurately transferred to/from payroll systems
Maintain and update HRIS (ADP) records for employee changes, new hires, and terminations, ensuring accurate and seamless data management
Prepare and submit third-party remittance reports as required
Generate various payroll reports on an ad hoc, monthly, quarterly, and annual basis
Maintain comprehensive payroll records for auditing purposes, ensuring compliance with all statutory requirements
Oversee year-end processes, including T4s, RL-1s, T2200s, and tax filings, and reconcile source deductions with remittance data
Collaborate closely with departments such as HR, Accounting/Finance, and Operations to gather the necessary information for payroll processing and to resolve any issues
Regularly and proactively assess payroll workflows to identify and address discrepancies by analyzing data, determining root causes, and implementing corrective actions to prevent future issues and enhance overall efficiency
Conduct thorough audits of payroll data to ensure compliance with both legislative requirements and internal policies
Provide prompt and effective responses to inquiries and requests from managers and employees
Stay informed about changes in Canadian payroll legislation and ensure payroll processes remain compliant
Other additional payroll-related projects as assigned

Skills & Experiences

Post-secondary school degree or diploma, paired with a Canadian designation in payroll (PCP or PLP)
5-8 years of full-cycle payroll processing in a unionized environment
Proven experience with payroll reconciliations including T4's and source deductions
Excellent analytical, problem solving/judgement skills, and high level of attention to detail and accuracy
Strong organizational skills and the ability to work under pressure
Customer service oriented, skilled at building relationships across all levels of the organization
Highly proficient working with Excel and other MS office applications, with experience using ADP WFN preferred
Bilingualism in English and French is mandatory

What we offer

Comprehensive healthcare, dental, and vision coverage for you and family
Company-matched pension program
Tuition reimbursement to invest in your growth and career development
Collaborative and supportive work environment where your ideas are valued and your impact is visible

Compensation

$75,000 – $85,000 CAD per year

The compensation range listed reflects the expected compensation for the role. Actual compensation will be determined based on individual skills and experience.

If you don’t meet every requirement listed above, we still encourage you to apply. We’re interested in the diverse experience, potential, and perspective you can bring to the team.

DATA Communications Management Corp. (DCM) is committed to equal employment opportunity, employs and does not discriminate against all qualified persons without regard to race, colour, religion, national origin, sex, age, disability, or any other classification protected by applicable federal and provincial laws. Should you require any accommodation throughout the recruitment and selection process, please get in touch with us through the form at the bottom of the page (https://www.datacm.com/about-us/lifedcm/), so that we can ensure your equal participation.

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More about this job

Responsibilities

The Payroll Specialist will manage end-to-end payroll processing for union and non-union employees while ensuring compliance with legislative requirements. They will also collaborate with HR and Finance departments to resolve discrepancies and maintain accurate payroll records.

Requirements

Candidates must possess a post-secondary degree or diploma along with a Canadian payroll designation (PCP or PLP). The role requires 5-8 years of full-cycle payroll experience in a unionized environment and mandatory bilingualism in English and French.

Skills

Full-cycle payroll processing
Unionized environment experience
Payroll reconciliation
ADP WFN
T4 preparation
Source deductions
Analytical skills
Problem solving
Attention to detail
Bilingualism
French
English
HRIS maintenance
Compliance
Customer service
Microsoft Excel

Benefits

Comprehensive healthcare
Dental coverage
Vision coverage
Company-matched pension program
Tuition reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Payroll Specialist
Full-cycle payroll
Unionized environment
ADP WFN
HRIS
T4
RL-1
T2200
Source deductions
Payroll reconciliation
Compliance
Bilingual
Excel
MS Office
Data management
Remittance reports
Statutory requirements
Payroll legislation
PCP
PLP
Marketing communications
Digital solutions
Operations workflow
Auditing

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