Office Administrator

Are you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We're seeking a proactive problem-solver who can seamlessly manage office logistics and provide essential support to our project teams, while elevating the overall experience for our staff and clients in the office setting and across the country. If you're ready to make a meaningful impact in a fast-paced, collaborative environment, we want you on our team. Join us and be a driving force behind the success of our North Vancouver office, adding value every step of the way.

This position is based at David Nairne & Associates (DNA), a multidisciplinary consulting firm in North Vancouver that joined Dillon Consulting in 2026. You'll be part of DNA's local team of approximately 60 professionals, while also connecting with Dillon's broader national organization.

The Opportunity

We are currently seeking motivated candidates for the position of Office Administrator for David Nairne & Associates (DNA), a part of Dillon Consulting Limited, in our North Vancouver office.

This is a full-time, in-office position and requires working from our North Vancouver office five days per week.

As a valuable member of DNAs local team and Dillon’s national office administration, you will have the opportunity to showcase your organizational, communication, and financial skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

About Dillon

Dillon Consulting Limited (Dillon) is a proudly Canadian, 100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

At Dillon, we strive to remain at the forefront of technology and innovation and thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities. We are committed to ongoing professional development and celebrate the unique perspectives that each team member brings to the table.

Employee ownership is available to all Dillon team members, and over 60% of our employees’ own shares in Dillon. Through employee ownership, we return the financial benefit created by our project work to the very people who created that value. Because we are an employee-owned firm, your voice will be an essential part of our shared success.

About DNA

This position is with our David Nairne & Associates Ltd (DNA) office in North Vancouver. DNA is a multi-disciplinary firm of civil engineers, structural engineers, architects, planners, and project managers. With more than 50 years of experience and a team of 60+ professionals, we work on unique projects throughout BC and northern Canada. Our client base includes Federal, Provincial, Indigenous, and Métis governments, as well as government agencies and private sector developers. Many of our projects are in stunning, remote communities where our work has meaningful impact.

In August 2026, DNA joined Dillon Consulting Limited, bringing together two proudly Canadian firms with deep local relationships, technical expertise, and a shared commitment to building stronger, more resilient communities from coast to coast to coast.

What you will have the opportunity to do

• Maintain the smooth day-to-day flow of the local office, ensuring a productive, welcoming, and well-maintained environment for the team
• Support the Operations Lead in the development and execution of the annual Office Business Plan. This involves applying strategic thinking to address future office needs, engaging stakeholders to build a coalition of support, and inspiring staff to align with these business objectives
• Monitor operating budgets and capital purchases, and actively manage expenses to align with company priorities
• Support internal business initiatives and projects
• Participate in the local Health and Safety committee and support the implementation of office-wide safety initiatives
• Participate in other committees as necessary, and coordinate the completion of action items
• Assist in organizing staff meetings and provide backup support for meeting facilitation as needed
• Coordinate with third-party service providers and property management
• Deliver new employee orientation and training related to DNA/Dillon procedures and systems
• Assist in organizing work-related functions and community engagement events
• Greet visitors, coordinate mail and couriers
• Complete office services such as office filing and archiving
  
• Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities
• Format a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews
• Complete document production, including photocopying, scanning, binding, and compiling PDF files
• Embrace a 'no job is too big or too small' mindset; complete other administrative duties as required or assigned to run the office effectively, and service our project and proposal needs

• Commit to self-development and ongoing learning and professional development

Qualifications

• A minimum of three (3) years of administration-related experience
• A certificate or diploma in an administration-related field of study will be considered an asset

Experience/Required Skills

• Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office
• Strong time management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands
• Ability to work independently and as part of a team
• Professional verbal and written communication skills
• Ability to clearly present information and updates in small group settings or team meetings
• Proficient in the use of Microsoft Word and Excel
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high-quality outputs
• Understanding of basic accounting principles, terms and financial functions
• Experience in customer service and/or a Professional Services consulting firm is considered an asset

The mindset we value

We are particularly interested in people with an entrepreneurial mindset - people who combine sound professional judgment with initiative, curiosity and follow-through. You may be a strong fit if you:

• See possibilities others may miss and can turn a good idea into a practical next step.
• Genuinely enjoy helping others and take pride in creating a welcoming, well-organized office where colleagues and visitors feel supported, and take initiative to address issues before they become problems.

• Are comfortable challenging the status quo respectfully, using evidence and sound judgment rather than change for its own sake.
• Can work through ambiguity, create clarity and maintain momentum without losing sight of quality or defensibility.
• Balance creativity with accountability, collaboration and follow-through.
• Share credit, build trust and make the people around you stronger.
• Communicate clearly and persuasively in writing, in meetings and with diverse audiences.

We Offer:

In addition to a competitive base salary, DNA/Dillon offers:

• Employee share purchase plan
  • Dillon is 100% employee-owned, and share ownership is open to all employees. Our annual share dividends have historically outperformed the market average.
    
• Competitive benefits package, including:
  • Comprehensive health benefits
  • Generous retirement savings plan with employer matching up to 5.5%
  • Student loan repayment assistance 
  • Wellness allowance and enhanced mental health benefits
  • Employee and Family Assistance Program (EFAP)
  • Goodlife Fitness Corporate Membership rates

Health & Safety

Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety.

Employment Equity, Diversity & Inclusion

Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know.

Compensation:

$65,000 – 72,000

DNA/Dillon is including the salary range that we in good faith believe may offer for this position. It will be dependent on the successful applicant’s education, experience, and skills, in addition to internal equity and geographic region. DNA/Dillon reserves the right to pay outside of the posted range, contingent on factors unrelated to an applicant’s gender or other status protected by provincial and/or federal law.