Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 9,028
Employers: 3,899

Advertised starting pay

Average starting payCAD / hour: $31.20Across 1,017 listings
Average starting payCAD / year: $71,238Across 649 listings
Average starting payUSD / year: $76,192Across 32 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.49Across 17 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 13%1,201 listings
On-site: 85%7,705 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (427), HealthCareersInSask.ca (187), Winnipeg Regional Health Authority (79).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 hours ago
H
Executive Assistant to CFO
Hays
Guelph, ON
- Contract
Added 4 hours ago
M
Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Added 4 hours ago
Receptionist
Primacorp Ventures Inc
Burnaby, BC
Added 4 hours ago
Executive Receptionist
State Window Corporation
Vaughan, ON
Added 4 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Blaine Lake, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approac
Added 4 hours ago
C
Administrative Assistant
CIBC
Winnipeg, MB
- Full-time
Added 4 hours ago
Office Manager
Long View Systems
AB
Added 4 hours ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Added 4 hours ago
IR
Receptionist Clerk - Bilingual
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Added 4 hours ago
MC
Property Administrator
Medallion Corporation
Toronto, ON
- Full-time
Added 4 hours ago
WM
Administrative Assistant - Kingsway Mall
Westcliff Management Ltd
AB · Edmonton, AB
- Full-time
…support the day-to-day operations of our property management office. This role provides administrative, accounting, and reception support, while helping…
Added 4 hours ago
KS
Inventory Manager
Kelly Science, Engineering, Technology & Telecom
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 4 hours ago
IH
Office Coordinator
Inspired HR Ltd
Vancouver, BC
- Full-time
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.
Added 4 hours ago
FI
Data Entry Operator - Bilingual - Proficient
FP Inc.
Montreal, QC
- $20 to $22 CAD / hour
- Contract
Review account opening documents sent by the Front Office, ensuring integrity, accuracy and fast processing for a varying number of files.
Added 4 hours ago
CM
Unit Clerk - Repost
CancerCare Manitoba
Winnipeg, MB
- Full-time
Added 4 hours ago
AI
Junior Data Entry Clerk
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Position Title: Junior Data Entry Clerk Location: Winnipeg, Manitoba Employment Status: Full-Time Reports To: Office Manager Overtime Status: Overtime eligible in accordance with Manitoba…
Added 4 hours ago
Administrative Assistant - AY2 - Primary Care
Winnipeg Regional Health Authority
Steinbach, MB
Added 5 hours ago
GC
Administrative Assistant
Groupex Canada
AB · Edmonton, AB
- Full-time
The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks…
Added 5 hours ago
AC
Paralegal - Corporate Secretary - Temporary
Air Canada
Dorval, QC
- Full-time
Added 5 hours ago
LG
Senior Administrative Assistant
LGC Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
Added 5 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chatham-Kent, ON · Wheatley, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-
Added 5 hours ago
Post Office Assistant
Canada Post - Postes Canada
Howick, QC
Added 5 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ruthven, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-fo
Added 5 hours ago
Term - Post Office Assistant
Canada Post - Postes Canada
Komoka, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-foc
Added 5 hours ago
IH
Office Coordinator
Inspired HR
Vancouver, BC
- Full-time
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.

David Small Designs

Office Coordinator

Oakville, ON, Canada

Compensation: $55,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $55,000
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Office Coordinator

Location: Oakville, Ontario

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities - from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

· Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand

· Answer and manage incoming telephone inquiries with professionalism and courtesy

· Coordinate calendars and schedule internal and external meetings

· Communicate with clients in person, via phone, and over email

· Maintain and organize filing systems, archives, and internal databases

· Monitor and order office supplies, ensuring inventory is adequately stocked

· Handle incoming and outgoing mail, packages, and courier deliveries

· Organize, prepare, and attend team meetings, as required

· Assist with the preparation of municipal permit applications (some travel may be required)

· Generate and send client invoices in coordination with project timelines and billing schedules

· Support accounts receivable and accounts payable functions, including tracking payments, processing vendor invoices, and liaising with our bookkeeper/accountant as required

· Support administrative needs of various team members as needed

· Monitor and maintain office premises to ensure a professional, client-ready environment

· Support light recruiting and onboarding duties, such as posting job ads, scheduling interviews, and coordinating new hire orientation

Requirements

· Preference given to graduates of an Office Administration program

· Proven experience in an administrative, office coordination, or client service role within a fast-paced environment

· Basic knowledge of accounts receivable (AR) and accounts payable (AP) processes; experience with QuickBooks is an asset

· Strong interpersonal skills with a client-first attitude

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Demonstrated experience managing calendars, meetings, and correspondence

· Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities

· A proactive problem-solver with a flexible, team-oriented mindset

· Valid Ontario G Class driver's license and reliable access to a vehicle for occasional off-site work-related travel.

Work Environment

This is a full-time office position.

Apply About employer

More about this job

Responsibilities

Coordinate daily studio operations, including reception, client communications, calendars, meetings, records, supplies, mail, and office upkeep. Support project administration through permit applications, invoicing, accounts payable and receivable, recruiting, and onboarding.

Requirements

Candidates should have administrative, office coordination, or client service experience, strong communication and organizational skills, and proficiency with Microsoft Office; basic accounts payable and receivable knowledge is expected, while QuickBooks experience is an asset. An Office Administration program graduate is preferred, and applicants must have a valid Ontario G Class driver's license and reliable access to a vehicle for occasional work-related travel.

Skills

Office Coordination
Administrative Support
Client Service
Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Microsoft Office Suite
Accounts Receivable
Accounts Payable
QuickBooks
Invoice Processing
Filing And Records Management
Recruiting Support
Onboarding
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Client Service
Microsoft Office Suite
Word
Excel
Outlook
QuickBooks
Accounts Receivable
Accounts Payable
Client Invoicing
Vendor Invoices
Calendar Management
Meeting Coordination
Filing Systems
Internal Databases
Municipal Permit Applications
Recruiting
Onboarding
Office Operations
Project Milestones
Bookkeeper
Accountant
Ontario G Class Driver's License
Design Services

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