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Added 14 mins ago
SI
Customer Success Coordinator
Smile Innovations Group
Vancouver, BC
- Full-time
The Customer Success Coordinator is responsible for providing exceptional customer service to our internal and external stakeholders, while coordinating dental cases, logistics, and…
Added 14 mins ago
MC
Parking/ONE Card/Campus Store Support (Regular Part Time)
Mohawk College
ON
- Part-time
…and is responsible for Parking, ONE Card and Campus retail operations, providing information and resolution for all items related to Parking Services and use of parking facilities by the…
Added 29 mins ago
NA
Career and Employment Liaison
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting to the Employer Relations Supervisor, and working closely with the Career Education, and WIL Coordination Operations Supervisors respectively, this role acts as a key connector…
Added 43 mins ago
IA
CSH Warehouse Coordinator
IMP Aerospace & Defence
Halifax, NS
- Full-time
Reporting to the Manager CH149 Warehouse operations, the CSH Warehouse Coordinator is responsible for all of IMP contracted duties related to the operation of the CSH Depot including IMP’s…
Added 43 mins ago
E
Real Estate Portfolio Coordinator
EllisDon
Mississauga, ON
- Full-time
You As a ‘Real Estate Portfolio Coordinator’ Will
Added 43 mins ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract
Senior Project Coordinator – Store Supplies Procurement
Added 43 mins ago
OP
Coordinator, Specialty Leasing
Oxford Properties Group
Mississauga, ON
- Full-time
Internal Coordination & Communication: Act as the liaison between the Specialty Leasing department and other internal teams such as Legal, RDC, Marketing, and Operations. Ensure clear…
Added 59 mins ago
Micromobility Coordinator (Methods Analyst I)
City of Edmonton
AB
…across more communities. You will collaborate closely with internal teams, service providers, and community partners to coordinate expansion rollouts, evaluate program performance, and…
Added 59 mins ago
PH
Clinic Support Assistant
Providence Healthcare
Vancouver, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 1 hour ago
VB
Project & Shutdown Management Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Supervise the safe execution of field project work (executed by external or internal resources) as required.
Added 1 hour ago
VB
Analyst II, IT
Vale Base Metals
Sudbury, ON
- Contract
…Applications across Vale Base Metals' Canada and International operations. The successful candidate will lead and coordinate application projects and enhancements while supporting the…
Added 1 hour ago
Senior Manager, Non-Financial Risk and Operational Risk Oversight, Control & Support Functions
Scotiabank
Toronto, ON
Serve as the primary reporting, insights, and communication channel coordinator for GTB NFR activities. For each risk domain, the Senior Manager coordinates the collection, synthesis,…
Added 1 hour ago
TP
Digital Media & Community Engagement Coordinator
Thunderbird Plumbing
Victoria, BC
- Full-time
We're a family- and founder-operated business with deep roots in Victoria and growing operations across Nanaimo, Parksville, and the surrounding communities. We believe in showing up, doing…
Added 1 hour ago
MI
Clinic Manager
Mindsession Intercultural Psychology
Montreal, QC
- Other
The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes…
Added 1 hour ago
IH
Office Coordinator
Inspired HR Ltd
Vancouver, BC
- Full-time
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.
Added 1 hour ago
TC
Retail Store Coordinator Full Time Winners - Summerside
TJX Companies
Summerside, PE
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
IH
Office Coordinator
Inspired HR
Vancouver, BC
- Full-time
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.
Added 2 hours ago
S
Senior Manager, Non-Financial Risk and Operational Risk Oversight, Control & Support Functions
Scotiabank
Toronto, ON
- Full-time
Serve as the primary reporting, insights, and communication channel coordinator for GTB NFR activities. For each risk domain, the Senior Manager coordinates the collection, synthesis,…
Added 2 hours ago
DH
Creative Services Advisor
De Havilland Aircraft of Canada Limited
Calgary, AB
- Full-time
Internal client relationship management with multiple department members from coordinator to executive level/c-suite within the organization.
Added 2 hours ago
Accounts Payable Coordinator
Goodness Me! Natural Food Market
Burlington, ON
Investigate & Resolve Issues – Work with internal teams (purchasing, merchandising, store operations) and vendors to resolve discrepancies.
Added 2 hours ago
ER
Service Coordinator - Commercial Roofing
Empire Roofing
Georgetown, ON
- Full-time
The Service Coordinator oversees daily service operations, schedules crews, coordinates commercial and industrial roofing service projects, manages customer communications, and ensures work…
Added 2 hours ago
IP
Project Coordinator (Major Projects)
Iconic Power Systems Inc.
Mississauga, ON
- Full-time
Reporting to the Director of Projects, the Project Coordinator works closely with the Project Management Team, Construction Supervisors, and Operations to support the successful delivery of…
Added 2 hours ago
ST
Program Assistant
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Full-time
This posting is applicable to: Internal/External Applicants
Added 2 hours ago
BS
Production Scheduler/Coordinator
BVGlazing Systems
Concord, ON
- $55,000 to $65,000 CAD / year
- Full-time
BVGlazing Systems is seeking a Production Scheduler / Coordinator to support the planning and coordination of manufacturing operations in a fast-paced window, glass, and railing production…
Added 2 hours ago
JQ
Logistics Coordinator (Mandarin Speaking)
Just Quality International Inc.
Toronto, ON · Greater Toronto Area, Canada
- $55,000 to $60,000 CAD / year
- Full-time
…requirements to ensure smooth, efficient, and cost-effective delivery…

David Small Designs

Office Coordinator

Oakville, ON, Canada

Compensation: $55,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $55,000
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Office Coordinator

Location: Oakville, Ontario

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities - from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

· Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand

· Answer and manage incoming telephone inquiries with professionalism and courtesy

· Coordinate calendars and schedule internal and external meetings

· Communicate with clients in person, via phone, and over email

· Maintain and organize filing systems, archives, and internal databases

· Monitor and order office supplies, ensuring inventory is adequately stocked

· Handle incoming and outgoing mail, packages, and courier deliveries

· Organize, prepare, and attend team meetings, as required

· Assist with the preparation of municipal permit applications (some travel may be required)

· Generate and send client invoices in coordination with project timelines and billing schedules

· Support accounts receivable and accounts payable functions, including tracking payments, processing vendor invoices, and liaising with our bookkeeper/accountant as required

· Support administrative needs of various team members as needed

· Monitor and maintain office premises to ensure a professional, client-ready environment

· Support light recruiting and onboarding duties, such as posting job ads, scheduling interviews, and coordinating new hire orientation

Requirements

· Preference given to graduates of an Office Administration program

· Proven experience in an administrative, office coordination, or client service role within a fast-paced environment

· Basic knowledge of accounts receivable (AR) and accounts payable (AP) processes; experience with QuickBooks is an asset

· Strong interpersonal skills with a client-first attitude

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Demonstrated experience managing calendars, meetings, and correspondence

· Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities

· A proactive problem-solver with a flexible, team-oriented mindset

· Valid Ontario G Class driver's license and reliable access to a vehicle for occasional off-site work-related travel.

Work Environment

This is a full-time office position.

Apply About employer

More about this job

Responsibilities

Coordinate daily studio operations, including reception, client communications, calendars, meetings, records, supplies, mail, and office upkeep. Support project administration through permit applications, invoicing, accounts payable and receivable, recruiting, and onboarding.

Requirements

Candidates should have administrative, office coordination, or client service experience, strong communication and organizational skills, and proficiency with Microsoft Office; basic accounts payable and receivable knowledge is expected, while QuickBooks experience is an asset. An Office Administration program graduate is preferred, and applicants must have a valid Ontario G Class driver's license and reliable access to a vehicle for occasional work-related travel.

Skills

Office Coordination
Administrative Support
Client Service
Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Microsoft Office Suite
Accounts Receivable
Accounts Payable
QuickBooks
Invoice Processing
Filing And Records Management
Recruiting Support
Onboarding
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Client Service
Microsoft Office Suite
Word
Excel
Outlook
QuickBooks
Accounts Receivable
Accounts Payable
Client Invoicing
Vendor Invoices
Calendar Management
Meeting Coordination
Filing Systems
Internal Databases
Municipal Permit Applications
Recruiting
Onboarding
Office Operations
Project Milestones
Bookkeeper
Accountant
Ontario G Class Driver's License
Design Services

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