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Added 14 mins ago
IM
Health And Safety Coordinator
Iron Maple
Dartmouth, NS
- Full-time
Iron Maple has offices in Dartmouth, NS and Sussex, NB and currently requires a Health and Safety Coordinator with our Nova Scotia team at a large project in Burnside. The primary job…
Added 14 mins ago
SI
Customer Success Coordinator
Smile Innovations Group
Vancouver, BC
- Full-time
The Customer Success Coordinator is responsible for providing exceptional customer service to our internal and external stakeholders, while coordinating dental cases, logistics, and…
Added 14 mins ago
MC
Parking/ONE Card/Campus Store Support (Regular Part Time)
Mohawk College
ON
- Part-time
Communication with Buyers, Retail Coordinator, Manager and other store staff including other campuses regarding inventory, merchandising, store processes and customer requests.
Added 14 mins ago
LC
Coordinator - Preventative Maintenance
Linamar Corporation
Guelph, ON
- Full-time
The Preventative Maintenance Coordinator will act as the primary liaison person between maintenance and operations, while developing, coordinating, and monitoring preventative maintenance…
Added 30 mins ago
ON
Maintenance Execution Coordinator
Ontario Northland
Cochrane, ON
- $76,960 to $90,532 CAD / year
- Full-time
The Maintenance Execution Coordinator provides comprehensive on-site support to the Supervisor, Maintenance Planning EAM, ensuring the smooth execution of scheduled work and the timely…
Added 30 mins ago
SA
Coordinator, Kit Process
Standard Aero
Winnipeg, MB
- Full-time
StandardAero is seeking for a Kit Process Coordinator.
Added 43 mins ago
ON
Maintenance Execution Coordinator
Ontario Northland
Cochrane, ON
- Full-time
The Maintenance Execution Coordinator provides comprehensive on-site support to the Supervisor, Maintenance Planning EAM, ensuring the smooth execution of scheduled work and the timely…
Added 44 mins ago
IA
CSH Warehouse Coordinator
IMP Aerospace & Defence
Halifax, NS
- Full-time
Reporting to the Manager CH149 Warehouse operations, the CSH Warehouse Coordinator is responsible for all of IMP contracted duties related to the operation of the CSH Depot including IMP’s…
Added 44 mins ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract
Senior Project Coordinator – Store Supplies Procurement
Added 44 mins ago
DR
Shipping and Receiving Coordinator
Dawn Recruiting Agency
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
- Full-time
Seeking a detail-oriented Shipping & Receiving Coordinator to support shop operations by ensuring materials, equipment, and fabricated assemblies move efficiently throughout the…
Added 44 mins ago
OP
Coordinator, Specialty Leasing
Oxford Properties Group
Mississauga, ON
- Full-time
As a Specialty Leasing Coordinator at Square One, you'll play a pivotal role in supporting the Senior Manager of Specialty Leasing to drive revenue and enhance the brand’s positioning. Your…
Added 44 mins ago
A
Brand Sample Coordinator
Altis
North Vancouver, BC
- $26 to $28 CAD / hour
- Contract
…world of fashion and retail? We're looking for a Brand Sample Coordinator to join a dynamic Brand Studio team within a leading retail organization. In this hands-on role, you'll help keep…
Added 59 mins ago
PH
Clinic Support Assistant
Providence Healthcare
Vancouver, BC
- Other
Assists Supervisor/Coordinator by providing input in the development and interpretation of administrative policies/procedures/processes and related documents. Updates manuals by word…
Added 59 mins ago
GE
Operations Manager
GFL Environmental Inc.
Winnipeg, MB
- Full-time
Partner with the Operations Coordinator to maintain accurate production tracking, labor scheduling, and executive operational reporting.
Added 1 hour ago
VB
Construction and Commissioning Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Maintain an inventory of all Vale supplied materials for the projects team
Added 1 hour ago
LI
Operations Coordinator
LOCAL INDUSTRIAL PARTNERS
Genelle, BC
- Full-time
We are seeking a motivated, technically minded Operations Coordinator to support our Genelle Metal Recycling Facility and regional industrial projects.
Added 1 hour ago
EA
Ramp Coordinator
Executive Aviation
Victoria, BC
- Full-time
Ramp Organization– set up, man power assignment, shift briefings, auxiliary equipment inventory management – standard defined
Added 1 hour ago
BG
Auto Body Parts Coordinator (Yellowhead Trail)
Boyd Group Services
Edmonton, AB
- Full-time
The Parts Coordinator’s primary responsibility is managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator verifies…
Added 1 hour ago
W
Production Support Technician
Whitecollars
Richmond, BC
- Full-time
You’ll work with the Production Coordinator and Supply Chain Specialist to resolve material, inventory, and shipment issues.
Added 1 hour ago
UO
Animal Health Technician
University of Victoria
Victoria, BC
- Full-time
AHTs report to the AHT Coordinator and work under the supervision of the AHT Coordinator and Veterinary Director. They maintain knowledge of animal health and husbandry for various species,…
Added 1 hour ago
YO
Out-Tripping Food Services Coordinator
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Out-Tripping Food Services Coordinator coordinates food preparation and packing for camper trips and supports camp kitchen operations. The position works with the Kitchen and…
Added 2 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 2 hours ago
ER
Service Coordinator - Commercial Roofing
Empire Roofing
Georgetown, ON
- Full-time
Empire Roofing Corporation is seeking an experienced Service Coordinator to join our growing team. We specialize in commercial and industrial roofing, including TPO flat roofing systems,…
Added 2 hours ago
ST
Program Assistant
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Full-time
…responding to stakeholder inquiries, and assisting the Examination Coordinator with examination-related processes, including the tracking of examination and exemption test feedback,…
Added 2 hours ago
DS
Office Coordinator
David Small Designs
Oakville, ON
- Full-time
We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day…

David Small Designs

Office Coordinator

Oakville, ON, Canada

Compensation: $55,000 · Full-time

Apply About employer

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Job details

Pay: Compensation: $55,000
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Office Coordinator

Location: Oakville, Ontario

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities - from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

· Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand

· Answer and manage incoming telephone inquiries with professionalism and courtesy

· Coordinate calendars and schedule internal and external meetings

· Communicate with clients in person, via phone, and over email

· Maintain and organize filing systems, archives, and internal databases

· Monitor and order office supplies, ensuring inventory is adequately stocked

· Handle incoming and outgoing mail, packages, and courier deliveries

· Organize, prepare, and attend team meetings, as required

· Assist with the preparation of municipal permit applications (some travel may be required)

· Generate and send client invoices in coordination with project timelines and billing schedules

· Support accounts receivable and accounts payable functions, including tracking payments, processing vendor invoices, and liaising with our bookkeeper/accountant as required

· Support administrative needs of various team members as needed

· Monitor and maintain office premises to ensure a professional, client-ready environment

· Support light recruiting and onboarding duties, such as posting job ads, scheduling interviews, and coordinating new hire orientation

Requirements

· Preference given to graduates of an Office Administration program

· Proven experience in an administrative, office coordination, or client service role within a fast-paced environment

· Basic knowledge of accounts receivable (AR) and accounts payable (AP) processes; experience with QuickBooks is an asset

· Strong interpersonal skills with a client-first attitude

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Demonstrated experience managing calendars, meetings, and correspondence

· Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities

· A proactive problem-solver with a flexible, team-oriented mindset

· Valid Ontario G Class driver's license and reliable access to a vehicle for occasional off-site work-related travel.

Work Environment

This is a full-time office position.

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More about this job

Responsibilities

Coordinate daily studio operations, including reception, client communications, calendars, meetings, records, supplies, mail, and office upkeep. Support project administration through permit applications, invoicing, accounts payable and receivable, recruiting, and onboarding.

Requirements

Candidates should have administrative, office coordination, or client service experience, strong communication and organizational skills, and proficiency with Microsoft Office; basic accounts payable and receivable knowledge is expected, while QuickBooks experience is an asset. An Office Administration program graduate is preferred, and applicants must have a valid Ontario G Class driver's license and reliable access to a vehicle for occasional work-related travel.

Skills

Office Coordination
Administrative Support
Client Service
Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Microsoft Office Suite
Accounts Receivable
Accounts Payable
QuickBooks
Invoice Processing
Filing And Records Management
Recruiting Support
Onboarding
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Client Service
Microsoft Office Suite
Word
Excel
Outlook
QuickBooks
Accounts Receivable
Accounts Payable
Client Invoicing
Vendor Invoices
Calendar Management
Meeting Coordination
Filing Systems
Internal Databases
Municipal Permit Applications
Recruiting
Onboarding
Office Operations
Project Milestones
Bookkeeper
Accountant
Ontario G Class Driver's License
Design Services

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