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Added 23 mins ago
AK
Sales & Marketing Coordinator
Arctic Kingdom
Canada
- Full-time
Experience with social media management tools such as Sprout Social and digital asset management systems such as Canto is preferred.
Added 24 mins ago
Environment Coordinator, SAB
Amrize
AB · Calgary, AB
Provide project management as needed for day-to-day activities and environmental projects.
Added 24 mins ago
NA
Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Time management skills: a sense of urgency, and ability to plan and prioritize daily activities
Added 24 mins ago
Student Success Coordinator (Term)
University of Toronto
Toronto, ON
Reporting to the Associate Director Student Success Programs, the Student Success Coordinator will support a team of Student Success Program Officers by coordinating hiring and onboarding…
Added 24 mins ago
FC
Environmental Coordinator
FCC Construcción
Toronto, ON
- Full-time
…Environmental Team on the Pape Tunnel and Underground Stations project. This encompasses managing environmental deliverables and documents, and maintaining Environmental Management System…
Added 24 mins ago
TM
Coordinator, SRFI Program and Research
Toronto Metropolitan University
Toronto, ON
- Temporary
Completion of a post-secondary degree in Marketing, Communications, Project Management, Business Administration, Office Administration, or a related discipline.
Added 24 mins ago
IG
Project Control Officer
Insight Global
Cambridge, ON
- Contract
We are looking for a resourceful, highly organized Project Control Officer/coordinator to support a fast-paced ERP project environment. This person will help keep day-to-day project…
Added 24 mins ago
A
Project Engineer
Artika
Montreal, QC
- Full-time
…Business magazine for leadership, innovation, and strong business…
Added 24 mins ago
P
Manager of Marketing
Pretium
Burlington, ON
- Full-time
…Toronto, and Kitchener. We are managed by our partners and senior management, all of whom have 10 to 30+ years of experience. Our strength is developing practical strategies to restore…
Added 24 mins ago
OI
Marketing Coordinator
ONE Insurance Group
Ste. Agathe, MB · Sainte Agathe, MB
- Full-time
…social media, trying new things, and bringing energy to every project? If so, we want to meet…
Added 39 mins ago
Billing Coordinator
International SOS
Leduc, AB
…lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly…
Added 39 mins ago
S
Senior Client Services Coordinator
SGS
Burnaby, BC
- Full-time
The Sr. Client Services Coordinator is a key member of the Client Service team, serving as the client advocate and laboratory liaison. By building a strong working relationship with our…
Added 54 mins ago
BU
Coordinator, Student Leadership Development
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to Manager, Student Leadership & Engagement, the Coordinator, Student Leadership Development advances, coordinates and assesses student leadership, mentorship and…
Added 54 mins ago
FH
Coordinator, Special Initiatives & Projects
Fraser Health
Surrey, BC
- Full-time
Working in close collaboration with Directors, Project Sponsors, Management and Clinical Front Line stakeholders, coordinates and facilitates the conduct and implementation of various…
Added 54 mins ago
FH
Coordinator, Clinical Research
Fraser Health
Surrey, BC
- Temporary
The Coordinator, Clinical Research coordinates, conducts, and oversees clinical trials and research activities for Fraser Health (FH). Supports and facilitates the planning, communication,…
Added 54 mins ago
FC
Cost Control Coordinator
FCC Construcción
Toronto, ON
- Full-time
We are seeking a detail-oriented and analytical Cost Control Coordinator to support project financial performance through budgeting, forecasting, cost tracking, reporting, and change…
Added 54 mins ago
MB
Social Media Specialist
Maison Birks
Montreal, QC
- Full-time
Oversee the execution of social media calendars in collaboration with the Digital Marketing Coordinator
Added 54 mins ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Victoria, BC
- $82,082 CAD / year
- Full-time
…hands-on experience in data collection, analysis, and information management, particularly within the non-profit or social services sector. Your skills in database systems, project…
Added 54 mins ago
S
Senior Client Services Coordinator
SGS
Lakefield, ON
- $27 to $29 CAD / hour
- Full-time
The Sr. Client Services Coordinator is a key member of the Client Service team, serving as the client advocate and laboratory liaison. By building a strong working relationship with our…
Added 54 mins ago
A
Coordinator - Recruitment Administration
AMS
Montreal, QC
- Full-time
At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator- Recruitment administration who brings strong capability in program coordination and…
Added 54 mins ago
B
Project Coordinator, Oncology Outcomes Research
Brunel
Mississauga, ON
- $35 to $38 CAD / hour
- Contract
We are seeking a Project Coordinator, O2R Business and Operations to support the conduct of Evidence Generation Studies (EGS) within the Oncology Business Unit (OBU) Medical organization,…
Added 54 mins ago
SR
Estimator/Project Coordinator
Skyline Recruitment Ltd
Surrey, BC
- $70,000 to $80,000 CAD / year
- Full-time
Estimator / Project Coordinator – Construction
Added 54 mins ago
AH
Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
The Patient and Family Centred Care (PFCC) Coordinator is responsible for working as part of the Patient and Family Centred Care team to support the delivery of Patient and Family Centred…
Added 1 hour ago
M
Sales Enablement Coordinator
Manulife
Vancouver, BC · Toronto, ON · Waterloo, ON
- Full-time
The Sales Enablement Coordinator is an integral member of the Mass Market Sales team, providing administrative and sales support to leadership and internal and external sales colleagues.…
Added 1 hour ago
FO
Project Coordinator II
First Onsite - CA
Langford, BC · Victoria, BC
- Full-time
Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take…

David Small Designs

Office Coordinator

Oakville, ON, Canada

Compensation: $55,000 · Full-time

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Job details

Pay: Compensation: $55,000
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Office Coordinator

Location: Oakville, Ontario

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities - from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

· Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand

· Answer and manage incoming telephone inquiries with professionalism and courtesy

· Coordinate calendars and schedule internal and external meetings

· Communicate with clients in person, via phone, and over email

· Maintain and organize filing systems, archives, and internal databases

· Monitor and order office supplies, ensuring inventory is adequately stocked

· Handle incoming and outgoing mail, packages, and courier deliveries

· Organize, prepare, and attend team meetings, as required

· Assist with the preparation of municipal permit applications (some travel may be required)

· Generate and send client invoices in coordination with project timelines and billing schedules

· Support accounts receivable and accounts payable functions, including tracking payments, processing vendor invoices, and liaising with our bookkeeper/accountant as required

· Support administrative needs of various team members as needed

· Monitor and maintain office premises to ensure a professional, client-ready environment

· Support light recruiting and onboarding duties, such as posting job ads, scheduling interviews, and coordinating new hire orientation

Requirements

· Preference given to graduates of an Office Administration program

· Proven experience in an administrative, office coordination, or client service role within a fast-paced environment

· Basic knowledge of accounts receivable (AR) and accounts payable (AP) processes; experience with QuickBooks is an asset

· Strong interpersonal skills with a client-first attitude

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Demonstrated experience managing calendars, meetings, and correspondence

· Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities

· A proactive problem-solver with a flexible, team-oriented mindset

· Valid Ontario G Class driver's license and reliable access to a vehicle for occasional off-site work-related travel.

Work Environment

This is a full-time office position.

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More about this job

Responsibilities

Coordinate daily studio operations, including reception, client communications, calendars, meetings, records, supplies, mail, and office upkeep. Support project administration through permit applications, invoicing, accounts payable and receivable, recruiting, and onboarding.

Requirements

Candidates should have administrative, office coordination, or client service experience, strong communication and organizational skills, and proficiency with Microsoft Office; basic accounts payable and receivable knowledge is expected, while QuickBooks experience is an asset. An Office Administration program graduate is preferred, and applicants must have a valid Ontario G Class driver's license and reliable access to a vehicle for occasional work-related travel.

Skills

Office Coordination
Administrative Support
Client Service
Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Microsoft Office Suite
Accounts Receivable
Accounts Payable
QuickBooks
Invoice Processing
Filing And Records Management
Recruiting Support
Onboarding
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Client Service
Microsoft Office Suite
Word
Excel
Outlook
QuickBooks
Accounts Receivable
Accounts Payable
Client Invoicing
Vendor Invoices
Calendar Management
Meeting Coordination
Filing Systems
Internal Databases
Municipal Permit Applications
Recruiting
Onboarding
Office Operations
Project Milestones
Bookkeeper
Accountant
Ontario G Class Driver's License
Design Services

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