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Added 30 mins ago
BS
Purchasing Agent
BVGlazing Systems
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
…window wall, curtain wall and railing solutions. Serving both residential and commercial construction markets across Canada and the United States, we pride ourselves in delivering…
Added 1 hour ago
Service Coordinator
GWL Realty Advisors
Toronto, ON
GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and…
Added 1 hour ago
SC
Field Coordinator
Stonerise Construction
London, ON
- $45,000 to $50,000 USD / year
- Full-time
…Homes for one and two-story condos, TerraCorp Management for residential and commercial property management, and Stonerise Construction for developing and building…
Added 2 hours ago
HR
Construction Administrator / Coordinator, Multi-Family
Hopewell Residential
Calgary, AB
- Full-time
Title: Construction Administrator / Coordinator, Multi-Family
Added 2 hours ago
PE
Manager of Marketing
Pretium Engineering
Burlington, ON
- $75,000 to $94,995 CAD / year
- Full-time
Pretium Engineering is an innovative building science engineering firm providing services to a wide range of residential, commercial, industrial, and institutional clients. We are a…
Added 4 hours ago
LJ
#2026-RSM276-Residential Support Mentor
Life's Journey Inc.
Brandon, MB
- Internship
REPORTING RELATIONSHIP: RESIDENTIAL COORDINATOR & CLINICAL CASE MANAGER
Added 4 hours ago
LJ
#2026-RSM274-Residential Support Mentor
Life's Journey Inc.
Elie, MB
- Internship
REPORTING RELATIONSHIP: RESIDENTIAL COORDINATOR & CLINICAL CASE MANAGER
Added 4 hours ago
LJ
#2026-RSM275-Residential Support Mentor
Life's Journey Inc.
Winnipeg, MB
- Internship
REPORTING RELATIONSHIP: RESIDENTIAL COORDINATOR & CLINICAL CASE MANAGER
Added 4 hours ago
BS
Production Scheduler/Coordinator
BVGlazing Systems
Concord, ON
- $55,000 to $65,000 CAD / year
- Full-time
…envelope with today’s most ambitious developers. Serving both residential and commercial construction markets across Canada and the United States, we pride ourselves in delivering…
Added 4 hours ago
DS
Office Coordinator
David Small Designs
Oakville, ON
- Full-time
David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.
Added 5 hours ago
TC
Constuction Estimator/Senior Coordinator
Talvan Construction
Ajax, ON
- Full-time
Role Description The Construction Estimator/Senior Coordinator is a full-time, on-site role based in Ajax, ON. This position is responsible for preparing detailed cost estimates, quantity…
Added 6 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services, Integrated Transition Care - Chilliwack
Fraser Health Authority
Chilliwack, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 10 hours ago
TS
Disability Support Worker
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
…individuals participating in the START Program. Working within residential and community settings, the role promotes independence, choice, inclusion, and quality of life by assisting with…
Added 14 hours ago
TS
Disability Support Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
…individuals participating in the START Program. Working within residential and community settings, the role promotes independence, choice, inclusion, and quality of life by assisting with…
Added 17 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
…approximately 10, we're proud of our reputation for integrity in both residential and commercial…
Added 18 hours ago
I
Administrative Coordinator/Program Coordinator
IICRC
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 19 hours ago
TC
Program Coordinator 2, Full-Time
Taproot Community Support Services
Vancouver, BC
- Full-time
…and Reconciliation, and to applying the CARE (Children and Residential Experiences) principles in your everyday…
Added 20 hours ago
CA
Junior Project Coordinator
Centurion Associates Inc
Toronto, ON
- Full-time
Reporting to the Vice President of Technical Services, the Junior Project Coordinator will support the management team, energy team and project managers and successful completion of…
Added 21 hours ago
CH
Transaction Management Coordinator
CBRE HV
Toronto, ON
- Full-time
As a CBRE Transaction Management Coordinator, you will support the real estate transaction management team and be responsible for client listings and voucher processing for a single office.
Added 21 hours ago
FH
Trauma Clinical Counsellor, Indigenous Health
Fraser Health
Chilliwack, BC
- Full-time
Added 21 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Delta, BC · Surrey, BC
- Part-time
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 22 hours ago
PT Cook (Cornerstone)
Connective
Nanaimo, BC
Reports and is accountable to the Kitchen Coordinator of the facility or their designate
Added 22 hours ago
NG
Surface Labourer for Underground Area
New Gold Inc.
Emo, ON
- Full-time
Situated in beautiful northwestern Ontario, 65 km northwest of Fort Frances, the Rainy River mine is an open pit and underground, gold and silver producing, residential mine site.
Added 23 hours ago
ST
Weekend Manager, CREST Live-In Treatment
Strides Toronto
Toronto, ON · Scarborough, ON
- $84,258 to $98,120 CAD / year
- Full-time
…families, primarily across east Toronto. We offer community-based, residential and treatment programs - including mental health counselling, autism services, early intervention, day…
Added 23 hours ago
OL
Administration Manager
Optima Living
Surrey, BC
- $27 to $29 CAD / hour
- Part-time
Supports the Community Relations Coordinator in providing tours of the community as needed.

David Small Designs

Office Coordinator

Oakville, ON, Canada

Compensation: $55,000 · Full-time

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Job details

Pay: Compensation: $55,000
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Office Coordinator

Location: Oakville, Ontario

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities - from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

· Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand

· Answer and manage incoming telephone inquiries with professionalism and courtesy

· Coordinate calendars and schedule internal and external meetings

· Communicate with clients in person, via phone, and over email

· Maintain and organize filing systems, archives, and internal databases

· Monitor and order office supplies, ensuring inventory is adequately stocked

· Handle incoming and outgoing mail, packages, and courier deliveries

· Organize, prepare, and attend team meetings, as required

· Assist with the preparation of municipal permit applications (some travel may be required)

· Generate and send client invoices in coordination with project timelines and billing schedules

· Support accounts receivable and accounts payable functions, including tracking payments, processing vendor invoices, and liaising with our bookkeeper/accountant as required

· Support administrative needs of various team members as needed

· Monitor and maintain office premises to ensure a professional, client-ready environment

· Support light recruiting and onboarding duties, such as posting job ads, scheduling interviews, and coordinating new hire orientation

Requirements

· Preference given to graduates of an Office Administration program

· Proven experience in an administrative, office coordination, or client service role within a fast-paced environment

· Basic knowledge of accounts receivable (AR) and accounts payable (AP) processes; experience with QuickBooks is an asset

· Strong interpersonal skills with a client-first attitude

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Demonstrated experience managing calendars, meetings, and correspondence

· Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities

· A proactive problem-solver with a flexible, team-oriented mindset

· Valid Ontario G Class driver's license and reliable access to a vehicle for occasional off-site work-related travel.

Work Environment

This is a full-time office position.

Apply About employer

More about this job

Responsibilities

Coordinate daily studio operations, including reception, client communications, calendars, meetings, records, supplies, mail, and office upkeep. Support project administration through permit applications, invoicing, accounts payable and receivable, recruiting, and onboarding.

Requirements

Candidates should have administrative, office coordination, or client service experience, strong communication and organizational skills, and proficiency with Microsoft Office; basic accounts payable and receivable knowledge is expected, while QuickBooks experience is an asset. An Office Administration program graduate is preferred, and applicants must have a valid Ontario G Class driver's license and reliable access to a vehicle for occasional work-related travel.

Skills

Office Coordination
Administrative Support
Client Service
Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Microsoft Office Suite
Accounts Receivable
Accounts Payable
QuickBooks
Invoice Processing
Filing And Records Management
Recruiting Support
Onboarding
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Client Service
Microsoft Office Suite
Word
Excel
Outlook
QuickBooks
Accounts Receivable
Accounts Payable
Client Invoicing
Vendor Invoices
Calendar Management
Meeting Coordination
Filing Systems
Internal Databases
Municipal Permit Applications
Recruiting
Onboarding
Office Operations
Project Milestones
Bookkeeper
Accountant
Ontario G Class Driver's License
Design Services

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