Executive Assistant

Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa (EMEA), and the Asia Pacific Japan (APJ) region.

Our award-winning Cloud HCM platform offers a unified solution database and continuous calculation engine, driving efficiency, productivity and compliance for the global workforce.

Our brand promise - Makes Work Life Better™ - Reflects our commitment to employees, customers, partners and communities globally.

About the opportunity

Dayforce is searching for an experienced, dependable, and highly proactive Executive Assistant to support two members of the leadership team in the Americas New Business sales organization.

The ideal candidate has experience supporting senior sales leaders and providing exceptional executive support, including managing dynamic calendars, planning internal meetings, coordinating travel and events, and ensuring the leaders are prepared for every commitment.

The Executive Assistant will serve as a trusted partner to the leaders, managing executive time and readiness while coordinating the meetings, communications, travel, and logistics that keep the leadership cadence running smoothly.

Success requires excellent judgment, strong follow-through, and exceptional attention to detail. The right person will be calm under pressure, highly organized, confident working with senior leaders, and able to anticipate needs before they become urgent.

This role is an opportunity to work closely with Americas New Business leaders and be at the center of a high-performing sales organization. The person in this role will gain exposure to senior leadership, sales strategy, and cross-functional planning while making a meaningful difference in how the leaders and team stay prepared, connected, and on track.

What you’ll get to do

Executive Support and Calendar Management

• Manage complex calendars, balancing leadership rhythms, preparation time, travel, and competing priorities.
• Triage and manage requests for executive time, resolve routine scheduling challenges independently, and surface tradeoffs with clear context and recommended options.
• Anticipate upcoming meetings, decisions, travel, deadlines, and events so the leaders are prepared and ahead of commitments.
• Coordinate attendees, agendas, briefing materials, pre-reads, and follow-up requirements with business stakeholders and content owners.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Support executive expenses, purchasing, and related administrative processes with accuracy and timely follow-through.

Travel and Administrative Support for Leaders

• Coordinate travel, including detailed itineraries, transportation, accommodations, and executive logistics.
• Prepare the leaders for travel and prospect-facing commitments by confirming schedules, materials, attendee details, and key logistics in advance.
• Maintain organized files, contact lists, distribution lists, and shared resources so information is accessible and current.
• Manage routine administrative needs with speed, accuracy, and a high level of service.

Meeting and Event Planning

• Own the planning and logistics for leadership and team meetings.
• Coordinate venues, meeting AV, catering, travel, rooming needs, and other details.
• Develop and maintain attendee lists, meeting logistics, and related communications.

Skills and experience we value

• 7+ years of experience supporting senior executives in an executive assistant, executive coordinator, or similar role within a fast-paced organization.
• Demonstrated ability to manage complex executive calendars, travel, meetings, and competing priorities with sound judgment and minimal direction.
• Strong experience planning leadership meetings, offsites, and internal events, including agendas, attendee communications, logistics, and follow-up.
• Proven ability to anticipate needs, solve routine challenges, and maintain a high level of service in a dynamic environment.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and tight deadlines.
• Excellent verbal and written communication skills, including concise and polished executive-level writing.
• Ability to build trusted relationships and communicate professionally with stakeholders at all levels.
• Demonstrated discretion, professionalism, and a calm, thoughtful approach when handling sensitive information.
• Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, PowerPoint, and Word.

What would make you stand out

• Experience supporting a sales executive or working in technology, software, professional services, or a high-growth sales organization is preferred.

What’s in it for you

Dayforce is fueled by the diversity of our talented employees. We are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment.

We encourage individuals to apply based on their passions.

Dayforce encourages personal and professional growth. We offer excellent time away from work programs, comprehensive wellness initiatives and recognition through competitive pay and benefits.

With a commitment to community impact, including volunteer days and our charity, Dayforce Cares we provide opportunities for you to thrive both in your career and personal life. Our focus is not just on your job but on supporting you to be the best version of yourself.

This job posting is for an existing vacancy

Artificial intelligence may be used in the screening, assessment, or selection of applicants for this position.

Dayforce is committed to providing accommodations for applicants with disabilities throughout the recruitment process. If you require an accommodation, please contact us at accessibilty@dayforce.com.

About the Salary Ranges  

Please note that the salary range mentioned in this job description should serve simply as a guide. The final compensation offered may vary based on a variety of factors, including bonuses and/or incentives, or a candidate’s experience, skills, budget and location. Our company is committed to providing a fair, equitable, and competitive package that reflects the value an individual brings to the organization.

Proficiency in English is required for this position as this role will regularly interact with English-speaking stakeholders, co-workers, managers and/or clients across the world. Further, our back office support teams, including but not limited to Human Resources, are primarily English speaking. Employees need to be able to communicate with these departments in English to appropriately administer their business relationship. Due to the significant high volume of interactions with these English-speaking co-workers, managers, stakeholders and/or clients, which is inherent to this position, it is not possible to reorganize the company's activities to avoid this requirement.

Fraudulent Recruiting

Beware of fraudulent recruiting. Legitimate Dayforce contacts will use an @dayforce.com email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. If you have been asked for any of the above, or believe you have been contacted by someone posing as a Dayforce employee, please refer to our fraudulent recruiting statement found here: https://www.dayforce.com/be-aware-of-recruiting-fraud

Dayforce actively monitors all job applications to ensure authenticity. Submissions determined to be fraudulent or misleading will be declined from the recruitment process

Pour consulter cette offre d'emploi en français, veuillez utiliser le lien: https://jobs.dayforcehcm.com/fr-CA/mydayforce/alljobs