Executive Assistant to Finance Leadership Team 1 year contract Mid-town
- Toronto, ON, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Our client, a very high profile Canadian Company listed on the Toronto Stock Exchange is hiring an EA to support a small dynamic, extremely friendly team of Executives in the Finance Group.
This is a 12-month contract covering a leave of absence. Yonge and Eglinton.
What you will do: This role is relying on your strong organizational skills and your capacity to keep very busy executives on track. This involves heavy calendar and email management, proactively optimizing and streamlining busy meeting schedules. In the role you will have access to highly confidential information and must maintain professional discretion.
Strong utilization of all MS Office applications, with excellent written and grammar for preparing correspondence, monthly reports and Board level presentations using PowerPoint.
Other routine duties include managing invoicing and purchasing workflows, handle travel/expense oversight, coordinate internal Town Halls, conferences and related bookings.
What you bring:
5 years of EA support, preferably in a REIT or Commercial Real Estate company where you have held the same level of responsibility.
A post-secondary diploma or higher is required.
What they Offer:
Salary range is between 80-85K Group benefits start on day one. To be part of a highly successful Commercial Real Estate company who have 700+ properties in their portfolio and are still growing. This role is busy and will be very rewarding as the Executive Team is highly engaged in their business and will welcome your support and dedication. This is a currently vacant position.
The role is hybrid with 4 days working in the Head Office and one day remotely. 9-5.
This is an immediate hire so please be ready for a fast interview.
We thank all those who apply but only those who are selected for interviews will be contacted.
Please send your resume to Lisa Bagin lbagin@deangroup.ca.
More about this job
Responsibilities
Provide executive support to the Finance Leadership Team, including managing calendars and email, optimizing meeting schedules, and handling confidential information. Prepare correspondence, monthly reports, and Board presentations, and coordinate invoicing, purchasing, travel and expenses, town halls, conferences, and bookings.
Requirements
Requires at least five years of executive assistant experience, preferably in a REIT or commercial real estate company with comparable responsibilities. A post-secondary diploma or higher is required, along with strong organizational skills, discretion, and proficiency in Microsoft Office.
Skills
- Calendar Management
- Email Management
- Organizational Skills
- Meeting Scheduling
- Confidentiality
- Microsoft Office
- Written Communication
- Grammar
- Report Preparation
- PowerPoint Presentations
- Invoicing
- Purchasing Workflows
- Travel Coordination
- Expense Management
- Event Coordination
- Executive Support
Benefits
- Group Benefits
Visa sponsorship
Not detected in the job text
Hiring contact
Lisa Bagin
Hiring contact email
lbagin@deangroup.ca
Categories
- Administrative
- Finance & Accounting
- Management & Leadership
Keywords
- Executive Assistant
- Finance Leadership Team
- Commercial Real Estate
- REIT
- Toronto Stock Exchange
- Calendar Management
- Email Management
- Meeting Scheduling
- Confidential Information
- Microsoft Office
- PowerPoint
- Correspondence
- Monthly Reports
- Board Presentations
- Invoicing
- Purchasing
- Travel Coordination
- Expense Management
- Town Halls
- Conferences
- Event Bookings
- Hybrid Work
- Contract
- Executive Support