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Added 28 mins ago
Sales Assistant
Bench Mark Equipment & Supplies Inc.
Calgary, AB
Full-time
Sales Development Representative (SDR) – Outbound (Junior)
Added 59 mins ago
Head of sales / partnerships
PADS Financial
Montreal, QC
Full-time
Minimum of 5 years of experience in partnerships or business development, preferably in the fintech or mortgage industry.
Added 59 mins ago
Agent(e) au service à la clientèle et soutien technique (Soir et fin de semaine)
Spordle
Boisbriand, QC
Full-time
Spordle is looking for a product specialist and technical support representative passionate about sports, recreation, entertainment, and events to join our team on the evening and weekend…
Added 1 hour ago
Accounts Receivable Representative
Chemtrade
Toronto, ON
Other
Position: Accoounts Receivable Representative
Added 2 hours ago
Pharmacy Sales Representative - Team Lead
Impres
Montreal, QC
Full-time
As Team Lead for a pharmacy sales team, you will be responsible for assisting the Regional Business Manager with leading your team members to success across Quebec.
Added 2 hours ago
Provider Relations Representative - Part-time, 6 Months Contracts - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
Express Scripts Canada is seeking to hire a Bilingual Provider Relations Representative to work from our Mississauga or Montreal office. The successful incumbent will review network…
Added 3 hours ago
Bilingual Benefits Specialist
Epiroc
Mississauga, ON
Full-time
We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other’s…
Added 5 hours ago
Représentant(e) du service à la clientèle II - Customer Service Representative II
Moneris
Sackville, NB · Toronto, ON · Montreal, QC
Full-time
As a Service Desk Representative, you will be the initial point of contact for our internal and external customers. You will be responsible for handling all customer requests within…
Added 5 hours ago
Business Development Executive – Montreal
Gillship Navigation Inc.
Montreal, QC
Full-time
We are seeking a motivated and results-driven Business Development Executive to grow our presence in the Montreal market. This is an excellent opportunity for an ambitious sales…
Added 6 hours ago
Manager Credit Risk Management (Full Time 12 Month Contract)
IG Wealth Management
MB · Manitoba, Canada
Full-time
IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that…
Added 10 hours ago
Discovery Representative | Représentant(e) du programme Découverte
TD SYNNEX Canada ULC
Quebec, QC · St. Laurent, Quebec
Full-time
The Discovery Program Representative is a full-time rotational opportunity that provides exposure to multiple business functions, including Sales and Vendor Management. Participants gain…
Added 17 hours ago
Reproduction and Breeding Intern: Canada
Genus PLC
Woolwich, ON
$20 CAD / hour
Internship
Acquire knowledge in seeking new ways to deliver value to customers in co-operation with the technical service team and new business development.
Added 19 hours ago
Account Executive
Paladin Technologies
Toronto, ON
Full-time
…developing and maintaining professional selling skills. Your business development skills combined with your technical knowledge of the market and contacts within the industry will lead to…
Added 1 day ago
Property Claims Supervisor - Commercial/Farm & Commercial National Programs
Wawanesa Insurance
Toronto, ON · AB · Winnipeg, MB · Wawanesa, MB · Moncton, NB · Ottawa, ON · Kitchener, ON · Montreal, QC · Vancouver, BC · Dartmouth, NS · Calgary, AB · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
Working Business Language: English OR Bilingual in French and English
Added 1 day ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Toronto, ON
Full-time
…Partnering closely with Underwriters, you'll contribute to business development efforts, support client retention, and influence key decisions that shape our…
Added 1 day ago
Account Executive
Bosch Building Technologies North America
Toronto, ON
Full-time
…developing and maintaining professional selling skills. Your business development skills combined with your technical knowledge of the market and contacts within the industry will lead to…
Added 1 day ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Calgary, AB
Full-time
…Partnering closely with Underwriters, you'll contribute to business development efforts, support client retention, and influence key decisions that shape our…
Added 1 day ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Vancouver, BC
Full-time
…Partnering closely with Underwriters, you'll contribute to business development efforts, support client retention, and influence key decisions that shape our…
Added 1 day ago
Bilingual Business Development Representative (Mining) - Montreal, QC
Victaulic
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Added 1 day ago
Outside Sales Representative
Ringball Corporation
Montreal, QC · Greater Montreal Metropolitan Area
$65,000 to $70,000 CAD / year
Full-time
The Outside Sales Representative is responsible for developing and maintaining customer relationships, growing sales within an assigned territory, and identifying new business…
Added 1 day ago
Property Claims Supervisor - Commercial/Farm + Commercial National Programs
Wawanesa Insurance
Toronto, ON · AB · Winnipeg, MB · Wawanesa, MB · Moncton, NB · Ottawa, ON · Kitchener, ON · Montreal, QC · Vancouver, BC · Dartmouth, NS · Calgary, AB · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
Working Business Language: English OR Bilingual in French and English
Added 1 day ago
Parts & Service Representative
Camions Excellence Peterbilt
Laval, QC
As a Parts & Service Representative, you’ll be the link between our customers and our solutions. You’ll help our trucking industry partners find exactly what they need while staying alert…
Added 1 day ago
Pharmaceutical Sales Representative
BioSyent Inc
Barrie, ON
Full-time
Pharmaceutical Sales Representative – GTA (Barrie - Woodbridge & Surrounding Areas)
Added 1 day ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Remote, Canada
Full-time · Remote
…Partnering closely with Underwriters, you'll contribute to business development efforts, support client retention, and influence key decisions that shape our…
Added 1 day ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Remote, Canada
Full-time · Remote
…Partnering closely with Underwriters, you'll contribute to business development efforts, support client retention, and influence key decisions that shape our…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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