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Added 5 mins ago
Manager - Food Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
Volunteer
Department / Unit: Nutrition and Food Services
Added 51 mins ago
Absence, Time Tracking & Payroll Lead, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
Full-time
Reporting to the Manager, Business Function Products, the Functional Lead is responsible for providing leadership within their assigned functional area for implementation of the new BC…
Added 51 mins ago
(CAN) Fashion Department Manager
Walmart Canada
Kamloops, BC
Full-time
Position Summary...The Fashion Department Manager plays a key leadership role in bringing the fashion departments to life each day. By leading and supporting fashion associates, this role…
Added 1 hour ago
(CAN) Directs Store Delivery Associate
Walmart Canada
AB · Edmonton, AB
Full-time
Works closely with the Operations Manager and Office Support Associate to identify and resolve receiving issues or discrepancies efficiently.
Added 1 hour ago
(CAN) Pharmacy Manager
Walmart Canada
Olds, AB
Contract
Position Summary...The Pharmacy Manager is responsible for all day-to-day activities affecting the people, operations, and merchandise in their division. The Pharmacy Manager must also see…
Added 1 hour ago
Senior Manager, Corporate Card Vendor Programs
RBC
Toronto, ON
Full-time
Create management dashboards tracking spend by card type, business unit, geography, and merchant category; generate monthly/quarterly reports for Finance and business leadership
Added 1 hour ago
Classroom Coordinator
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
$4,443 to $4,668 CAD / month
Full-time
This position reports to the MPT-V Site Operations Manager. The position liaises with faculty, clinical faculty, external instructors, staff, students, the public, and vendors. The…
Added 1 hour ago
Stage Experience Lead
Sephora
Winnipeg, MB
$20.8 to $24.45 CAD / hour
Address: 1592 Regent Avenue Unit 5, Winnipeg, MB R2C 3B4, Canada (CA)
Added 1 hour ago
Retail Shift Leader
Canna Cabana
Cochrane, AB · River Heights, Cochrane, AB
Part-time
Canna Cabana is actively seeking Part Time Shift Leaders, at location Unit 1109, 4A River Heights Drive River Heights, Cochrane, Alberta who are knowledgeable, responsible, hardworking,…
Added 1 hour ago
Head of Retail
Shop Makers
Vancouver, BC
Full-time
As the Head of Retail, you will own the overall strategy and performance of Shop Makers' retail operations across Canada and the United States. All Regional Managers in the organization…
Added 2 hours ago
Senior Manager, Market Mortgage Broker Conduct
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
Full-time
Develops and manages relationships and consultation with stakeholders impacted by unit programs and operations to discuss and clarify program or service related issues and needs.
Added 2 hours ago
Sr. Credit Solutions Associate, Commercial Banking (Contract) opened to Kelowna, Van. or Langley
Scotiabank
Kelowna, BC
Will interact with SCSM on credit-related activities and support other partners such as: Business Service Center, Enhanced Due Diligence Unit, CRA and Global Banking and Markets and could…
Added 2 hours ago
Project Manager
Indotronix Avani Group
Calgary, AB
Contract
Supervisor, CDAM; Business Unit and Operations Leaders; Facilities Management; Real Estate & Workplace Services; Engineering and Technical Services; Finance; Supply Chain; Legal; HSSE; and…
Added 2 hours ago
IT Infrastructure Project Manager
Amphenol Communications Solutions
Markham, ON
Full-time
Amphenol's High Speed IO Connectors and OverPass Solutions Business Unit is a market leader in high-speed, high-bandwidth interconnect solutions used in servers, storage, networking…
Added 3 hours ago
Advisor, Securities
Desjardins
Montreal, QC
Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 3 hours ago
Senior Project Manager, MB
Mary Browns
Markham, ON
Full-time
Job Title: Senior Project Manager, Construction
Added 3 hours ago
Operations Product Manager, ICP-OES (Woodbridge, ON)
PerkinElmer
Woodbridge, ON
Full-time
PerkinElmer is seeking an Operations Product Manager to support the ongoing execution of the product portfolio for the ICP-OES product line. This role has dedicated ownership of the…
Added 3 hours ago
Manager - Food Services - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Department / Unit: Nutrition and Food Services
Added 3 hours ago
Manager, Homestay Program, UCalgary Continuing Education
University of Calgary
Calgary, AB
Full-time
Reporting to the Manager, Customer Service and Operations, the Manager, Homestay Program works closely with the Manager, Group Programs and collaboratively with ELP staff in a…
Added 3 hours ago
Director, Product Management: AI
Plusgrade
Montreal, QC
Full-time
You will define and own the multi-year AI product strategy and roadmap for the Solutions business unit, spanning agentic commerce, discovery, offer optimization and partner operations. You…
Added 3 hours ago
Curriculum Developer
CityofOttawa
Ottawa, ON
Under the direction of the Program Manager, Training & Development, you are responsible for serving as the curriculum development specialist for Transit Training and Development, designing…
Added 4 hours ago
General Manager
Blackhawk Talent
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
$100,000 to $150,000 CAD / year
Full-time
We are seeking a highly entrepreneurial General Manager to take ownership of a rapidly growing portfolio of consumer brands across e-commerce and retail channels. This is a hands-on…
Added 4 hours ago
Senior Manager, Market Mortgage Broker Conduct
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
Full-time
Develops and manages relationships and consultation with stakeholders impacted by unit programs and operations to discuss and clarify program or service related issues and needs.
Added 4 hours ago
Financial Analyst
Mondelēz International
Toronto, ON · Plant - East York, Canada
Full-time
…modeling and decision support for a focused scope within a region, business unit, country, Supply Chain, Mondelēz International Business Services or Corporate Finance team. You will also…
Added 4 hours ago
Director, Business Operations -- Real Estate
Infotek Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
$90 to $110 CAD / hour
Contract
Director, Business Operations – Global Real Estate Operations

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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