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Added 6 mins ago
Mechanical Rotating Equipment SME
Lauren Services
Calgary, AB
Contract
Engineer and review centrifugal compressor operating envelopes, performance curves, surge margins, capacity control, anti-surge protection, recycling systems, and recycle valve sizing.
Added 6 mins ago
Mechanical Rotating Equipment SME
Lauren Services
Vancouver, BC
Contract
Engineer and review centrifugal compressor operating envelopes, performance curves, surge margins, capacity control, anti-surge protection, recycling systems, and recycle valve sizing.
Added 6 mins ago
Mechanical Rotating Equipment SME
Lauren Services
AB · Edmonton, AB
Contract
Engineer and review centrifugal compressor operating envelopes, performance curves, surge margins, capacity control, anti-surge protection, recycling systems, and recycle valve sizing.
Added 6 mins ago
Site Superintendent
Black Diamond Designs Inc.
Open Hall, NL
Full-time
We are seeking a Trail Specialist to join our trail building and natural resource construction team. Trail Specialists work on a wide range of projects including trail construction,…
Added 8 mins ago
Warehouse Associate
Avl manufacturing
Hamilton, ON
Up to $22 CAD / hour
Full-time
The Warehouse Associate is responsible for working with the Inventory Control Specialist ensuring the efficient operation of the warehouse by managing the receipt, storage, and distribution…
Added 8 mins ago
Global Investment Operations - Middle Office Senior Analyst
WTW
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
…these services to a broader array of clients. With this deep specialist expertise, we turn innovative concepts into practical, independent advice tailored to meet our clients'…
Added 22 mins ago
Quality Assurance Specialist
Boundary Equipment Co. Ltd.
Delta, BC
Full-time
Boundary Group is looking for a Quality Assurance Specialist to support quality standards across our group of manufacturing companies.
Added 22 mins ago
Senior Specialist, Inventory Control & Quality Assurance
Federated Co-operatives Limited
Calgary, AB
Full-time
Federated Co-operatives Limited (FCL) is hiring a Senior Specialist, Inventory Control & QA on a permanent basis on our Supply Chain team.
Added 22 mins ago
Graphics Specialist – Building Automation / EBO (GSBA002)
Potenco
Toronto, ON · Greater Toronto Area, Canada
Full-time
Understanding of HVAC and building-control systems sufficient to accurately represent system operation.
Added 22 mins ago
Solutions Architect
Calian in Space & Technology
Ottawa, ON
Full-time
We are looking for a Solutions Architect who will use their expertise in computer systems and technology solutions to help solve complex business challenges. In this role, you will work…
Added 23 mins ago
Environmental Compliance Inspector - Monitor
AECOM
Sudbury, ON
$70,000 to $80,000 CAD / year
Full-time
Document findings through daily reports, photographs, mapping and electronic field data collection systems, and track corrective actions through closure.
Added 37 mins ago
Specialist, Proposals & Pursuits
Cassels Brock & Blackwell LLP
Toronto, ON
Full-time
Our Toronto, Calgary, or Vancouver office is currently seeking a Specialist, Proposals & Pursuits in our Marketing & Business Development, reporting to our Director, Proposals & Pursuits.…
Added 37 mins ago
Embedded Firmware Engineer
Mycionics Inc.
Kitchener, ON
Full-time
A Firmware Specialist: You are dedicated to embedded systems and excel at working close to the hardware to bridge the electrical and software domains.
Added 38 mins ago
Systems, Security & Automation Specialist
Vanier
London, ON
Full-time
The Systems, Security & Automation Specialist is responsible for supporting, securing, and continuously improving Vanier’s digital environment. This role combines advanced digital support,…
Added 1 hour ago
Clerical Assistant In Patient Periop Services
St. Michael's Hospital
Toronto, ON
Full-time
Updates infection control patient status and related signage
Added 1 hour ago
Medical Lab Technologist Laboratory - Core Laboratory
St. Joseph's Health Centre, Toronto
Toronto, ON
Full-time
Proficiency with laboratory information systems (Epic, WellSky Transfusion, CareSphere, Remisol and Data Innovations, Unity Real-Time) and Microsoft Office applications.
Added 1 hour ago
Senior Cybersecurity Specialist / Focused Education Resources
Chemistry Consulting Group
Vancouver, BC
Full-time
…Chemistry Consulting Group to recruit a Senior Cybersecurity Specialist to join their growing cybersecurity team! Focused Education members consist of all 60 BC school districts, more than…
Added 1 hour ago
Spécialiste en Ingénierie Systèmes des bancs d’essai / Test Bench System Engineering Specialist
Airbus
Montreal, QC · Mirabel, QC
Full-time
Added 1 hour ago
Chef des opérations HUB
Advance Auto Parts
Laval, QC
Full-time
…include execution of store Hub order fulfillment, Inventory control and all associated processes. Depending on the size and scope of the HUB operations, some HUB Operations Leads will lead…
Added 1 hour ago
System Technologist, Process Controls
Lactalis
Brampton, ON
The Process Control Specialist serves as a member of the Maintenance Team and is accountable for industrial automation within the plant including all programmable logic controls, servo…
Added 1 hour ago
Recreation Therapist - Bachelor's Degree
Vancouver Coastal Health
North Vancouver, BC
$40.19 to $50.2 CAD / hour
Temporary
Certified Therapeutic Recreation Specialist (CTRS) credential and successful completion of the National Council for Therapeutic Recreation Certification (NCTRC) exam.
Added 1 hour ago
Junior Electrical Design Specialist
RidgeTech Automation
Cambridge, ON
Full-time
The ideal candidate will have a post-secondary degree/diploma in Electrical Engineering, Control Systems, Robotics & Automation, or a similar program. Knowledge of electrical design…
Added 1 hour ago
Senior Manager, Global Design & Standards - Global AML
Scotiabank
ON · Mississauga, ON
…application of standards, and maintaining the integrity of the control environment across…
Added 1 hour ago
Senior Manager, Global Effectiveness & Initiatives - Global AML
Scotiabank
ON · Mississauga, ON
…continuous improvement efforts, while strengthening quality control, training, and capacity management practices across the…
Added 2 hours ago
Quality Management System (QMS) Specialist
Chamber of Shipping of British Columbia
Vancouver, BC
Full-time
This is an exciting opportunity to help strengthen the systems, standards, and safeguards that support safe marine pilotage across British Columbia’s coast. As the PPA continues to…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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