Find work in Canada.

326,156 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
Quality and Compliance Specialist - Diagnostic Services
Winnipeg Regional Health Authority
Winnipeg, MB
General Quality Management System (QMS) oversight of all Shared Health Diagnostic Service (SHDS) areas.
Added 1 hour ago
Sales Specialist
CPOS
Canada
Full-time
Role Description The Sales Specialist is a full-time, on-site role based in Canada, responsible for driving new customer acquisition and supporting existing micro-business clients.…
Added 1 hour ago
Industrial Construction Specialist
Stanley Black & Decker, Inc.
Moncton, NB · ON
Full-time
As an Industrial Construction Specialist, you will be part of a dedicated team based in Moncton, New Brunswick and reporting to the Specialty Sales Manager. This field-based role supports a…
Added 1 hour ago
Intake Specialist
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
BayCare Health Systems is currently seeking a Intake Specialist to join our outstanding and compassionate team at BayCare Behavioral Health Center!
Added 1 hour ago
Intake Specialist
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
BayCare Health Systems is currently seeking a Intake Specialist to join our outstanding and compassionate team at BayCare Behavioral Health Center!
Added 2 hours ago
Human Resources Director
La Maison Simons
Mississauga, ON
Full-time
…Department managers, and employees to deliver exceptional customer service, embodying the Simons vision. Most importantly, you will foster an inviting atmosphere where customers love to…
Added 2 hours ago
Visual Merchandising Specialist | Carrefour Laval
lululemon
Laval, QC
Full-time
Magasins expérientiels servant des aliments ou de la boisson seulement : certification en salubrité alimentaire ou en service de spiritueux.
Added 2 hours ago
Mortgage Specialist
BMO
Brantford, ON
Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 2 hours ago
Mortgage Specialist
BMO
Kitchener, ON
Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 2 hours ago
Mortgage Specialist
BMO
Guelph, ON
Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 3 hours ago
Spécialiste en applications cliniques – Échographie (bilingue français-anglais)
GE HEALTHCARE
Remote, Canada
Other · Remote
…ainsi que les activités d'installation, de formation et/ou de service après-vente pour aider à l’atteinte des objectifs de vente. Les responsabilités peuvent également inclure un soutien…
Added 3 hours ago
Application Administrator
Raise
Calgary, AB
Full-time
…monitoring and performance. This position also acts as the Tools Specialist responsible for the tools supporting the applications. This includes development of, configuration of, and…
Added 3 hours ago
Senior Procurement Contract Specialist
Worley
Edmonton, AB
Full-time
…employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants,…
Added 3 hours ago
Directional Driller Specialist
SLB
Edmonton, AB · Calgary, AB
Full-time
SLB is seeking an experienced Directional Driller Specialist to join our team in Alberta. In this field-based role, you will be responsible for steering wells at rig sites using SLB…
Added 4 hours ago
Senior Claim Specialist - Casualty and Specialty Lines Canada
AXIS (AXIS Capital)
Toronto, ON · Halifax, NS
Full-time
…and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an…
Added 4 hours ago
Health and Wellness Specialist, Coast Salish
First Nations Health Authority
Ladysmith, BC
Full-time
…needs of all communities are met. Exciting time to work in this field as change is happening and our teams are assisting in creating this…
Added 4 hours ago
Bilingual Logistics Care Specialist
Hilti Canada
Oakville, ON
Full-time
The role of Logistics Care Specialist is to identify and proactively resolve potential delivery issues to help
Added 4 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The Enrolment Service Advisor (ESA) is an advising specialist who is a highly visible representative of Enrolment Services (ES) and the University.
Added 4 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The Enrolment Service Advisor (ESA) is an advising specialist who is a highly visible representative of Enrolment Services (ES) and the University.
Added 4 hours ago
Specialist, Business Development
Economical Insurance
Ottawa, ON
Full-time
The Business Development Specialist (BDS) reporting into the regional Business Development Director (BDD) is responsible for cultivating and managing strong, profitable relationships with…
Added 4 hours ago
Strength and Conditioning Coach – CANSOFCOM (Ottawa)
Canadian Society for Exercise Physiology (CSEP) Société canadienne de physiologie de l’exercice SCPE
Ottawa, ON
$77,120 to $90,780 CAD / year
Temporary
The Strength & Conditioning Coach – CANSOFCOM, under the direction of a Strength and Conditioning Specialist, will work as a part of an interdisciplinary support team composed of Strength &…
Added 4 hours ago
Communications Coordinator, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
…establish and foster relationships with external stakeholders and service providers. The work requires meticulous attention to detail, work quality and multiple priorities. The…
Added 5 hours ago
Guardians Care Specialist FT - East
Edgewood Health Network Inc
Toronto, ON · Head of Jeddore, NS
$60,000 to $70,000 CAD / year
Full-time
The EHN Guardians Care Specialist (GCS) serves as the operational owner of the referent experience for an assigned caseload of clients. While multiple EHN team members may engage with…
Added 5 hours ago
Guardians Care Specialist FT - West
Edgewood Health Network Inc
Toronto, ON · Nanaimo, BC
$60,000 to $70,000 CAD / year
Full-time
The EHN Guardians Care Specialist (GCS) serves as the operational owner of the referent experience for an assigned caseload of clients. While multiple EHN team members may engage with…
Added 5 hours ago
Principal Research Scientist
ServiceNow
Montreal, QC
Full-time
Rôles de service scientifique: comité de programme, édition, organisation d'ateliers

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

Report this job