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Added 11 mins ago
Reproduction and Breeding Intern: Canada
Genus PLC
Woolwich, ON
$20 CAD / hour
Internship
The hourly compensation for this position is $20.00 CAD. The compensation provided is a good faith estimate representative of all experience levels. Genus considers several factors when…
Added 25 mins ago
Paramedic Chief
Oneida Nation of The Thames
Southwold, ON
Full-time
…Administration, Health Sciences, Emergency Management, or a related field; or an equivalent combination of post-secondary education and progressive experience in emergency services or…
Added 1 hour ago
Coordinator, Email Marketing (6-Month Contract)
sephora.com
Toronto, ON
Full-time
1+ years of experience in email marketing operations or a related field
Added 1 hour ago
Senior Procurement Contract Specialist
Worley
Edmonton, AB
Full-time
…employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants,…
Added 1 hour ago
Senior Building Design Specialist
Fluor
Vancouver, BC
Full-time
…This position has oversight of a specific area and acts as a representative of the department ensuring technical accuracy in project execution in all phases. This role has the…
Added 1 hour ago
Civil Design Supervisor - Mining & Metals
Fluor
Vancouver, BC
Full-time
…This position has oversight of a specific area and acts as a representative of the department in ensuring technical accuracy in project execution in all phases. This role has the…
Added 1 hour ago
Senior Electrical Design Supervisor
Fluor
Vancouver, BC
Full-time
…This position has oversight of a specific area, and acts as a representative of the department in ensuring technical accuracy in project execution in all phases. This role has the…
Added 1 hour ago
Electrical Design Supervisor
Fluor
Vancouver, BC
Full-time
…This position has oversight of a specific area and acts as a representative of the department in ensuring technical accuracy in project execution in all phases. This role has the…
Added 1 hour ago
Field Service Coordinator
StaffingSolutionsbySarah
Bolton, ON
$70,000 to $82,000 CAD / year
Full-time
Based out of our Bolton office, the Service Coordinator is the central point of contact between our clients and our field service team, owning the day-to-day coordination of crane…
Added 1 hour ago
Animal Welfare Veterinarian
Government of Manitoba
Winnipeg, MB
Full-time
…important role that each person plays in delivering exceptional services, programs and support to the province. Your important contributions are recognized with a comprehensive package of…
Added 2 hours ago
Crown Attorney
Government of Manitoba
The Pas, MB
Full-time
…a trauma impacted workplace. Wellness programming includes services such as training and education, therapeutic resources, occupational stress intervention and other stress mitigation and…
Added 2 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The Enrolment Service Advisor (ESA) is an advising specialist who is a highly visible representative of Enrolment Services (ES) and the University.
Added 2 hours ago
Regional Protective Services Officer
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
AB · Edmonton, AB
Full-time
The Protective Services Officer is responsible for delivering front line protective security services within the CSIS property to protect employees, assets and visiting public.
Added 2 hours ago
Regional Protective Services Officer
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Calgary, AB
Full-time
The Protective Services Officer is responsible for delivering front line protective security services within the CSIS property to protect employees, assets and visiting public.
Added 2 hours ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The Enrolment Service Advisor (ESA) is an advising specialist who is a highly visible representative of Enrolment Services (ES) and the University.
Added 2 hours ago
Forest Planning and Development Technician
Government of Manitoba
Winnipeg, MB
Full-time
…timber harvested throughout Manitoba. The position also supports field operations related to scaling, peatlands management, and forestry operations, as they pertain to the managment of…
Added 2 hours ago
Revenue Clerk
Government of Manitoba
Winnipeg, MB
Full-time
…important role that each person plays in delivering exceptional services, programs and support to the province. Your important contributions are recognized with a comprehensive package of…
Added 2 hours ago
Customer Service Representative
Linde
Markham, ON
Full-time
The Customer Service Representative is responsible for delivering exceptional customer care and quality control support by managing inbound inquiries across multiple channels. This role…
Added 2 hours ago
Operations Assistant IV
Ryder Supply Chain Solutions
London, ON · CAN - London ON Green Valley Rd
Full-time
…require an accommodation, please inform the Human Resources representative of the nature of the accommodation requested so that we may discuss your needs with you. If you require assistance…
Added 2 hours ago
Logistics dispatcher
Ryder Supply Chain Solutions
London, ON · CAN - London ON Green Valley Rd
Full-time
…require an accommodation, please inform the Human Resources representative of the nature of the accommodation requested so that we may discuss your needs with you. If you require assistance…
Added 2 hours ago
Field Technical Service Representative (Seasonal)
Best Buy Canada
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Part-time
You’ll love it here! We are hiring immediately for a field technical service representative, which at Best Buy we call a field service agent.
Added 3 hours ago
Advocacy Officer
Government of Manitoba
Winnipeg, MB
Full-time
…youth, and young adults receiving any designated or reviewable services as described under The Advocate for Children and Youth Act. The Manitoba Advocate also reviews and reports upon the…
Added 3 hours ago
Lead Repair Engineer/Specialist - Saskatoon, SK
Vecima Networks Inc.
Saskatoon, SK
Full-time
…future. Our talented people deliver future-ready software, services, and integrated platforms that power broadband and video streaming networks, monitor and manage transportation, and…
Added 3 hours ago
Guest Services Representative
Town of Peace River
Peace River, AB
Full-time
As a Guest Services Representative, you’ll be the friendly face and go-to person for everyone who walks through our doors. From welcoming new visitors to helping regulars find their groove,…
Added 3 hours ago
Senior Manager Benefits & Wellness
IG Wealth Management
MB · Manitoba, Canada
Full-time
…December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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