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Added 13 mins ago
Cost and Schedule Analyst
Kinectrics
Tiverton, ON
Internship
Reports to: Section Manager, Ontario Nuclear Services
Added 13 mins ago
Customer Service Representative
Newrest
Calgary, AB
Full-time
Keep the price list updated and inform accordingly Finance Department about any change or update.
Added 13 mins ago
Estimator
Ronmor Residential
Calgary, AB
Full-time
As a key member of the Ronmor Residential team, the Estimator will work closely with the construction, finance, design, and sales teams, build and maintain trade and supplier pricing, and…
Added 13 mins ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 13 mins ago
Administrative Assistant
Dawn Recruiting Agency
Waterloo, ON
$80,000 to $110,000 CAD / year
Full-time
The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation…
Added 14 mins ago
Advisor Associate MD Wealth - Sydney
Scotiabank
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Reporting to the Manager, Regional Administration, as a Client Service Associate, you will be responsible for providing administrative and operational support, both in-office and virtually,…
Added 14 mins ago
Program Management, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
Full-time
Bachelor's degree in business administration, engineering, computer science, or a related field;
Added 29 mins ago
Senior Manager Benefits & Wellness
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
Other
As a member of IGM’s Total Rewards team, you will lead the end-to-end delivery and continuous improvement of the administration of benefits, retirement and wellness programs for IGM’s…
Added 29 mins ago
Manager Client Solutions (Full Time Contract 18 Months)
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
Full-time · Other
The Manager is responsible for overseeing the day-to-day operations of the business including all business controls. Knowledgeable in all areas of the charitable giving administration so…
Added 42 mins ago
Senior Risk Manager
ARAG Legal Solutions Inc. (Canada)
Toronto, ON
Full-time
University degree in Risk Management, Finance, Economics, Business Administration, Actuarial Science, Mathematics or another relevant discipline.
Added 42 mins ago
Practice Manager - Southport Dental Clinic
Dentalcorp
Stratford, PE
Full-time
The wage for this Practice Manager position is $74k-$78k/annum depending on skills, experience, and location.
Added 42 mins ago
Accounts Receivable Coordinator
TYM CANADA
Whitby, ON
Full-time
· Support retail finance program administration under the DLL agreements
Added 42 mins ago
Service Manager | Downtown Ford
DAG | Downtown AutoGroup
Toronto, ON
Full-time
Service Manager - Elevate Your Career at Downtown Ford!
Added 42 mins ago
Senior Spa Manager
The Pearle Hotel & Spa
Burlington, ON
Full-time
As Pearle continues to grow, we are seeking an accomplished, guest-obsessed Senior Spa Manager to lead our luxury spa operations. Reporting to the Spa Director, you will serve as the…
Added 42 mins ago
Human Resources Manager
Sprung Studios - UX-UI Design
Vancouver, BC
Full-time
Liaise with the Finance Manager regarding employee lifecycle changes, including new hires, terminations, salary adjustments, and Records of Employment (ROEs).
Added 42 mins ago
Senior Manager, Total Rewards
Pacific Blue Cross
Burnaby, BC
$122,400 to $183,600 CAD / year
Full-time
At Pacific Blue Cross, we're committed to improving health and wellbeing for British Columbians. As our Senior Manager, Total Rewards, you will play a pivotal leadership role in shaping the…
Added 43 mins ago
Business Manager, Laboratories
Sinai Health
Toronto, ON
…operational needs. At Mount Sinai Hospital, the role of Business Manager, Laboratories offers an opportunity to engage with complex business cases influenced by emerging laboratory…
Added 1 hour ago
Business Analyst
Government of Newfoundland and Labrador
St. John's, NL
$74,093 to $96,321 CAD / year
Full-time
…Services in relation to payroll and benefits processing and administration policies, processes, and procedures for the enhancement of internal system control. The Business Analyst position…
Added 1 hour ago
Accounts Receivable Analyst
Mizuno Canada
Mississauga, ON
Full-time
· Post-secondary education in Accounting, Finance, Business Administration, or a related field.
Added 1 hour ago
Director, Operational Planning
York Region (The Regional Municipality of York)
Newmarket, ON
$168,725 to $198,450 CAD / year
Full-time
Reporting to the General Manager, Paramedic & Seniors Services, is responsible for the oversight of program planning and operational policy development for the branch including the…
Added 1 hour ago
Manager, Financial & Award Systems
Simon Fraser University
Burnaby, BC
Full-time
The Manager, Financial & Award Systems, is responsible for managing a departmental budget of $1.8 m and oversees the disbursement of $15 m in Graduate Scholarship, Specific Purpose,…
Added 1 hour ago
Senior Relationship Manager Mid Market
BMO
Hamilton, ON · St. Catharines, ON
Full-time
Bachelor's degree in Business Administration, Finance, Accounting, or a related discipline.
Added 1 hour ago
Marketing Manager Canada
UPL
Canada
The Marketing Manager, Canada is responsible for the strategic management and annual profit and loss performance of assigned product portfolios. This role collaborates closely with…
Added 1 hour ago
Decision Support Analyst
City of Vancouver
Vancouver, BC
A relevant master’s degree, such as Business Analytics, Commerce, Economics, Statistics, Public Policy, Public Administration or an MBA, or a professional designation, or an equivalent…
Added 1 hour ago
Strategic Account Manager
Tipalti
Vancouver, BC
$105,000 to $130,000 CAD / year
Undergraduate degree in business administration, finance, accounting or a related area, or equivalent.

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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