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Added 8 mins ago
Business Development Representative
TRIMAX
Toronto, ON · Greater Toronto Area, Canada
Full-time
As a Business Development Representative at Trimax Employment, you are the frontline of our growth engine. This is a high-activity, office-based role. Most of your week is spent on the…
Added 8 mins ago
Représentant(e) des ventes internes – États-Unis / Inside sales representative -USA
Surgmed Group
Montreal, QC
Full-time
Collaborer avec les équipes du service à la clientèle, du marketing, des achats et les autres équipes internes afin de répondre aux besoins des distributeurs et de soutenir la croissance…
Added 1 hour ago
Financial Planning Internship - Wealth Advisor Practice - Winter 2027
IG Wealth Management
AB · Alberta, Canada
Volunteer
You’ll work under the supervision of a Wealth Advisor and may be involved in a variety of activities related to client service, practice management, financial planning support, and business…
Added 1 hour ago
Practice Manager- Central Animal Hospital, Vernon
VetStrategy / Daubigny
Vernon, BC
We are seeking a dynamic and experienced veterinary Practice Manager to lead our team at Central Animal Hospital, Vernon and ensure the smooth operation of our veterinary practice. This…
Added 2 hours ago
Chef(fe), PSP (Temporaire 18 mois) | PSP Manager (Temporary 18 months)
Sandoz Canada
Longueuil, QC · Saint-Hubert, QC
Full-time
Soutenir/gérer la mise en œuvre réussie de tout nouveau service lancé/administré ou chez des fournisseurs tiers, y compris la planification, la conception, la gestion, la construction et le…
Added 2 hours ago
Field Sales (Outside Sales) Representative
RPM @ Home Services
London, ON
Full-time
We are seeking a dynamic and results-driven Field Sales Representative to join our expanding sales team. In this role, We are seeking outside sales representative in London, ON to support a…
Added 2 hours ago
Director, Resident Doctors Employment Affairs Office
Vancouver Coastal Health
Vancouver, BC
$73.58 to $105.77 CAD / hour
Full-time
…BC’s health authorities and clinical sites. The Director will lead the development of the governance, systems and operating practices required to translate that accountability into a…
Added 3 hours ago
Investment Associate, Private Wealth
BMO
Markham, ON · UPMA
Full-time
…managing and growing client relationships through the delivery of service and advice. Assesses individual client investment needs to provide professional, customized investment-related…
Added 3 hours ago
Senior Research Director, Customer Success - Automotive
NielsenIQ
Toronto, ON
Full-time
NIQ is seeking a Canada-based Senior Research Director, Customer Success - Automotive to lead our relationship with a major automotive manufacturer across the U.S. and Canadian markets.…
Added 3 hours ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
The lead person day to day and in emergency situations deals with the Ministry of Environment Conservation and Parks (MECP), Health Unit and other regulating agencies as directed by the…
Added 4 hours ago
Senior Research Director, Customer Success - Automotive
NielsenIQ
Toronto, ON
Full-time
NIQ is seeking a Canada-based Senior Research Director, Customer Success - Automotive to lead our relationship with a major automotive manufacturer across the U.S. and Canadian markets.…
Added 4 hours ago
Part-Time Retail Sales Representative for General Mills/Blue Buffalo - Regina
Encore Field Marketing Solutions Inc.
Regina, SK · SK, Regina, CA-SK
Part-time
The Role: Part-Time Retail Sales Representative - Regina, SK - Approx. 18 hours/week
Added 4 hours ago
Inside Sales Representative
Rex Power Magnetics
Vaughan, ON
Full-time
- Post-Secondary education in a business or administrative field, with complementing training/education in electrical/technical field. Additionally, strong computer skills, including…
Added 6 hours ago
Field Canvassing Representative
LeafFilter Gutter Protection
Calgary, AB
Full-time
As a Leaf Home Field Sales Representative, you will provide potential customers with your expertise and educate them on the benefits of LeafFilter gutter protection and gutter replacement.…
Added 8 hours ago
Aftermarket Customer Support Representative
Atlas Copco Group
Burlington, ON
$60,000 to $70,000 CAD / year
Full-time
Bring your curiosity to work as our next Aftermarket Customer Support Representative (CSR). You will be part of our Aftermarket team reporting to Inside Sales Lead. In this role, your…
Added 12 hours ago
Inside Sales Representative-Small Business Solutions (Hybrid)
ADP
Mississauga, ON
$63,500 to $113,500 CAD / year
Full-time
ADP is hiring an Inside Sales Representative (Small Business Solutions)
Added 13 hours ago
Clinical Manager, Extensive Needs Services
Health Sciences North
Sudbury, ON
…financials and clinical ENS across Northern Ontario. Act as the lead representative in regards to linkages, alignment, and coordination of community…
Added 13 hours ago
Clinical Manager, Extensive Needs Services
Health Sciences North
Sudbury, ON
…financials and clinical ENS across Northern Ontario. Act as the lead representative in regards to linkages, alignment, and coordination of community…
Added 17 hours ago
Sales Representative- Montreal & Eastern Ottawa Représentant(e) des ventes - Est
Upper Canada Forest Products
Remote, Canada
Full-time · Remote
As a Sales Representative at Upper Canada Forest Products, you will have the opportunity to grow your skillset while directly contributing to an exceptional customer experience. If you are…
Added 18 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
Lead the planning, management, and execution of the internal social media content calendar, including monthly themes, promotional initiatives, and community focused campaigns.
Added 19 hours ago
Account Manager/Sales Rep – US Pool and Geoliner Markets
CGT
Cambridge, ON
$80,000 to $100,000 CAD / year
Full-time
…and marketing initiatives and delivering exceptional customer service across the region. The Account Manager/Sales Rep works closely with leadership to ensure strong territory performance,…
Added 20 hours ago
Animal Feed Customer Service Representative
GVF Group of Companies
Cambridge, ON
Full-time
GVF is looking for a Animal Feed Customer Service Representative to join our team in Cambridge, Ontario! As a key part of our order desk customer service team, you will provide front-line…
Added 20 hours ago
Inside Sales Representative
Rubberline Products Ltd
Kitchener, ON
Full-time
Role Description The Inside Sales Representative is a full-time, on-site role based in Mississauga, ON. This position is responsible for handling inbound sales inquiries, proactively…
Added 20 hours ago
Project Manager - Pharma
Publicis Health
Toronto, ON
$75,000 to $85,000 CAD / year
Full-time
The Project Manager will lead low- to mid-complexity, multi-channel work across digital and traditional deliverables, which may include websites, emails, banners, social content, print…
Added 21 hours ago
Bilingual Inside Sales Representative B2B
Levitt-Safety
Oakville, ON
We’re looking for a driven Inside Sales Representative (B2B) to manage and grow existing accounts while generating new business within an assigned territory. You’ll partner closely with…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

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More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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