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Added 3 mins ago
Manager, Payroll
Ontario Health atHome
Toronto, ON
Full-time
…expertise in administrative functions for payroll systems. Reporting to the Director, Payroll, the Manager, Payroll collects and analyzes fiscal data and performs financial modeling…
Added 17 mins ago
REG - Operations Coordinator
Gardewine
Regina, SK
Full-time
We are currently seeking a Operations Manager to join our team in our Regina Terminal.
Added 18 mins ago
Project Manager
Xodus Travel Services Inc.
Windsor, ON · ON
$70,000 to $95,000 CAD / year
Full-time
The Project Manager is responsible for orchestrating the successful delivery of projects by effectively managing resources, timelines, and stakeholder expectations. This role requires the…
Added 18 mins ago
Sr. Environmental Manager
Det'on Cho Corp
NT
Full-time
Reporting to the Managing Director, the Senior Environmental Manager, Det’on Cho Environmental, supports the leadership and delivery of the company’s environmental services and operations.…
Added 18 mins ago
Financial Analyst
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
Full-time
The Financial Analyst role is responsible for providing financial analysis for Mastercard Foundation (MCF) Scholarship Program. With the general direction from Associated Director, Student…
Added 18 mins ago
Major Incident Management Specialist - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
Full-time
Location: 300 - 6985 Financial Drive Mississauga ON
Added 33 mins ago
Finance Manager
1-800-GOT-JUNK?
Vancouver, BC
Full-time
…Canadian payroll, manage cash flow and support the business with financial reporting and…
Added 33 mins ago
Warehouse Operator
Univar Solutions
Toronto, ON
Reporting to the Warehouse Manager, the Warehouse Operator is responsible for performing all warehouse duties as required
Added 48 mins ago
Canadian Tax Manager
Alimentation Couche-Tard
Laval, QC
Full-time
Reporting to the Canadian Tax Director within the Corporate Finance team, the Canadian Tax Manager will provide advice on income tax matters, primarily from a Canadian perspective.
Added 48 mins ago
Senior Analyst, Events Operations
Walmart Canada
Mississauga, ON
Full-time
…high-profile Walmart Canada events and business initiatives. Reporting to the Sr. Manager, Event Operations, this role provides operational, financial, sourcing and project support across…
Added 48 mins ago
Project Accountant
EllisDon
Halifax, NS
Full-time
Assist the Project Manager in preparing monthly reports for owner/consultant and internal reporting.
Added 48 mins ago
Project Accountant
EllisDon
Halifax, NS
Full-time
Assist the Project Manager in preparing monthly reports for owner/consultant and internal reporting.
Added 48 mins ago
Manager
Crowe MacKay
Vancouver, BC
Full-time
Crowe MacKay LLP is excited to grow our team and our Vancouver office is currently searching for a Manager to join our team.
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
MB · Manitoba, Canada
Full-time
Experience supporting benefit program budgeting, financial reporting and year-end accounting processes.
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
ON · Ontario, Canada
Full-time
Experience supporting benefit program budgeting, financial reporting and year-end accounting processes.
Added 1 hour ago
(CAN) Asset Protection Associate
Walmart Canada
Wasaga Beach, ON
Full-time
Investigates incidents of financial and physical shrink and communicates findings to Store Leadership. For internal investigations, escalates information to the Market Loss Prevention…
Added 1 hour ago
Project Manager
ProFound Talent Inc.
AB · Edmonton, AB
Full-time
For a complete position description, please visit: project manager
Added 1 hour ago
(CAN) Asset Protection Associate
Walmart Canada
Abbotsford, BC
Full-time
Investigates incidents of financial and physical shrink and communicates findings to Store Leadership. For internal investigations, escalates information to the Market Loss Prevention…
Added 1 hour ago
Senior Manager, Regulatory Reporting - Personal Banking
RBC
Toronto, ON
Full-time
The Senior Manager, Regulatory Reporting – Personal Banking will lead regulatory reporting processes for Personal Banking Financial Control, managing submissions to OSFI, Bank of Canada,…
Added 1 hour ago
Manager, Financial Crimes Oversight Testing
RBC
Toronto, ON · Vancouver, BC · Halifax, NS
Full-time
…(“2LoD”) oversight testing of the Royal Bank of Canada (“RBC”) Financial Crime (“FC”) units and controls that operate across Canada and the Caribbean regions (including Target Operating…
Added 1 hour ago
Equipment & Fleet Manager
The Sutherland Group of Companies
Castlegar, BC
Full-time
As Equipment & Fleet Manager, you will lead the maintenance strategy, fleet reliability, and equipment performance of our growing operation. Working closely with Operations, Equipment…
Added 1 hour ago
Manager, Custodial Services - 2026-038
The Regina Exhibition Association Limited
Regina, SK
Full-time
Reporting to the Director, Asset Protection and Deliverables, the Manager, Custodial Services leads the custodial team in delivering a consistent, high-quality custodial program across all…
Added 1 hour ago
Sr. Analyst, Capital Markets & Treasury
Brookfield Asset Management
Toronto, ON · Brookfield Place
Full-time
Act as a key relationship manager for banks, financial institutions, and internal business partners, independently managing inquiries, resolving escalations, and driving issues to…
Added 1 hour ago
Manager, Canadian Tax Services
BDO
Toronto, ON
Full-time
Our Toronto office is looking for a manager to join the Domestic Tax team. This is for an existing vacancy, and the successful candidate will own the following responsibilities:
Added 1 hour ago
Senior Manager, Financial Reporting & Insights
BDO
Winnipeg, MB
Full-time
BDO Canada is seeking a Senior Manager to join our Financial Reporting & Insights (FR&I) team. This group provides high-quality accounting, financial reporting, tax compliance, and advisory…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

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More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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