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Added 1 hour ago
Data Analyst (Community Services)
Region of Waterloo
Waterloo, ON
Work Schedule: Monday to Friday from 8:30am to 4:30pm, Hybrid - 3 days at home, and 2 days in office or as per operational needs
Added 1 hour ago
Project Manager, IT Project Management
Health Sciences North
ON · Sudbury, ON
Added 1 hour ago
Project Manager, IT Project Management
Health Sciences North
ON · Sudbury, ON
Added 1 hour ago
HR & Office Administrator
Levitt-Safety
Oakville, ON
…in the fire and life safety industry, is looking for an HR & Office Administrator to join our Oakville head office…
Added 3 hours ago
Office Manager
CARGO CABBIE Inc.
Toronto, ON · Etobicoke, ON
Full-time
We are looking for the right candidate who can support the company operations by maintaining office systems, scheduling and training, supervising staff (office and movers), general…
Added 3 hours ago
Data & Systems Administrator
CMP Group Ltd.
Delta, BC
We are seeking a Data & Systems Administrator to join the team in our Delta, BC location.
Added 5 hours ago
Residential Property Administrator – London
Craft Property Group
London, ON
$45,000 to $55,000 CAD / year
Full-time
We are looking for an experienced Residential Property Administrator to join our growing team in London, Ontario. This role will support the day-to-day operations of a luxury student…
Added 5 hours ago
Office Admin
Lifemark Health Group
Mississauga, ON
Up to $40,000 CAD / year
Full-time
Added 5 hours ago
Operations Administrator
The Lake Louise Ski Area Ltd
Lake Louise, AB
Full-time
Added 6 hours ago
Finance & Administrative Coordinator
Simon Fraser University
Burnaby, BC
Full-time
Added 6 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 6 hours ago
Lease Administrator - Corporate Services
Graham
Calgary, AB
Full-time
Added 6 hours ago
SuccessFactors System Admin
Insight Global
AB · Greater Edmonton Metropolitan Area
$50 to $55 CAD / hour
Contract
Position Title: SuccessFactors System Administrator / Technical Solutions Analyst
Added 7 hours ago
Enterprise Application Administrator
DIRTT
AB · Calgary, AB
Full-time
Added 7 hours ago
Sr. System Administrator
DIRTT
AB · Calgary, AB
Full-time
Added 7 hours ago
Receptionist & Office Admin
Neighbourhood Courier Inc.
Mississauga, ON
Full-time
The Office Administrator / Receptionist will play a vital role in managing our front desk and providing day-to-day administrative support for our logistics and transport network.…
Added 7 hours ago
Village Trustee
Village of Johnson Creek
Ottawa, ON
Full-time
Added 7 hours ago
Medical Administrator
Rejuvenation
Calgary, AB
Added 7 hours ago
Technical Administrator
Sanofi
Toronto, ON
Full-time
Added 8 hours ago
Loan Administrator / Loan Operations Analyst
Astek
Montreal, QC
Full-time
Added 8 hours ago
Business Support Administrator
Hexagon
Dowling
Part-time
Hexagon’s Autonomous Solutions division is looking for a Business Support Administrator – Order Entry & Order Management to join our team in Dowling, Ontario. Reporting to the Operations…
Added 8 hours ago
Assistant/Branch Assistant
Richardson Wealth
Toronto, ON
Full-time
The role entails receptionist duties in a professional office setting, as
Added 8 hours ago
Scheduler / Administrator
AWP Safety
Dartmouth, NS
$17.75 to $20 CAD / hour
Full-time
Added 8 hours ago
Dental Administrator - Mount Royal Dental Choice
Dental Choice
Calgary, AB
Full-time
<h2>Mount Royal Dental Choice is seeking Dental Administrator to join our growing team.</h2><p>We are looking for a <strong>passionate and motivated hygiene coordinator</strong> to take…
Added 9 hours ago
PATIENT EXPERIENCE MANAGER
PhysioPlus Health Group
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

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Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

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More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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