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Added 1 hour ago
ZC
Claims Specialist, Liability
Zurich Canada
Toronto, ON
- Full-time
Zurich Canada is currently looking for a Casualty Claims Specialist in our Toronto office. Reporting to the Senior Claims Manager, you will handle bodily injury and property damage claims…
Added 1 hour ago
ZC
Senior Claims Specialist, Liability
Zurich Canada
Toronto, ON
- Full-time
Zurich Canada is currently looking for a Senior Claims Specialist, Liability for our Toronto office, to handle single and multi-party commercial lines claims of low to moderate exposure and…
Added 1 hour ago
FC
Responsable qualité senior / Senior Quality Specialist
Flatiron Construction Corp
QC · Quebec City, QC
- Other
Are you passionate about ensuring excellence and compliance in every detail? As a Quality Specialist, you will play a crucial role in maintaining the highest standards by conducting…
Added 1 hour ago
BT
Senior Tax Specialist / Reviewer
Baker Tilly Canada
Iqaluit, NU
- Full-time
Review completed T1 returns for accuracy, completeness, reasonableness, and proper documentation.
Added 3 hours ago
TC
Process Engineering Specialist
Toromont Cat
Bradford, ON
- Full-time
The Process Engineering Specialist will drive automation and facility performance, program robotic systems, maintain building automation, and develop technical documentation. Initiate…
Added 3 hours ago
Q
Head of Product Development- Diffuser Hardware
Quikr
Vancouver, BC
- Full-time
…production qualification • Driving supplier accountability around quality, timing, cost, and corrective actions • Leading factory and supplier escalations when required • Supporting…
Added 3 hours ago
B
SPECIALIST, INFRASTRUCTURE DELIVERY
BDC
Montreal, QC
- Full-time
…completed on time, within budget, and in accordance with defined quality and performance requirements. By joining our dynamic team, you’ll have the opportunity to work in an agile and…
Added 3 hours ago
Quality Management System Specialist - Contract
Olympus Corporation of the Americas
Richmond Hill, ON
This role serves as the site subject matter expert for quality system processes including CAPA, NCR, Audits, Change Control, Document Control, Training, and Management Review. The position…
Added 3 hours ago
HR
RAM Specialist, Senior
Hitachi Rail
Toronto, ON
- Full-time
…reviewing technical specifications, design & Engineering Change Control…
Added 4 hours ago
BP
Artwork Packaging Specialist
Bora Pharmaceuticals
Mississauga, ON
- $68,000 to $85,000 CAD / year
- Full-time
Sound knowledge of packaging artwork control, change management, and GMP documentation practices.
Added 5 hours ago
SH
Chiropractor
Stem Health
Toronto, ON
- Contract
Deliver high-quality chiropractic care using evidence-based manual therapy techniques including spinal and extremity manipulation, joint mobilization, soft tissue therapy, and therapeutic…
Added 7 hours ago
CN
Maintenance Engineering Specialist
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…performance and reliability? If you do, as a Maintenance Engineering Specialist, you will provide expert engineering support, drive continuous improvement, and help ensure compliance with…
Added 7 hours ago
GD
Full-Stack Product Developer
Globalfaces Direct
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
Automate repeatable manual steps and maintain clean version control across codebases with different release cadences.
Added 7 hours ago
N
Quality Assurance Specialist
Nualtis
Montreal, QC
- Full-time
The QA Specialist will collaborate cross-functionally with Manufacturing, Packaging, Quality Control, Product Development, Supply Chain, and other departments to support quality…
Added 7 hours ago
M
DevOps Engineer
MMIST
Ottawa, ON
- Full-time
…customers worldwide. We are currently seeking a DevOps Engineering Specialist to join our Ottawa based team, unlike many DevOps positions, this role is entirely focused on on-premises…
Added 8 hours ago
OB
Quality Assurance Specialist
Olli Brands Inc.
Toronto, ON · Etobicoke, ON
- Full-time
We are seeking a hands-on, detail-oriented Quality Assurance Specialist to join our QA team. In this role, you will be the backbone of our daily shop-floor quality operations, ensuring that…
Added 8 hours ago
Senior Development Tester
Hasbro
Canada
You'll be embedded with one or more cells or crafts and grow into a specialist on their features. You'll help catch risky changes early, validate fixes quickly, and keep the main branch…
Added 8 hours ago
WW
Maintenance Specialist
Wolverine Worldwide
Mississauga, ON
- $30 to $35 CAD / hour
- Part-time
Ensure all components meet safety, quality, and performance standards.
Added 9 hours ago
S
Project Management Specialist
Stantec
Toronto, ON
- Full-time
The Project Delivery & Consulting Specialist will lead or support multidisciplinary engagements across water, wastewater, transportation, facilities, energy, industrial, and other…
Added 1 day ago
SE
Field Service Technician
Schneider Electric
Calgary, AB
- Full-time
…repairing customer low and medium voltage equipment, including control systems (auto-transfer schemes, ground fault, and protective relay systems), both in the shop and on…
Added 1 day ago
C
Associate Controls Specialist
Carrier
Coquitlam, BC
- $43,500 to $93,500 CAD / year
- Full-time
…utility, operating and maintenance costs, and improve indoor air quality, occupant comfort, and productivity. Technology that supports the buildings and industry of today and tomorrow…
Added 1 day ago
AI
Security Systems Application Specialist
Ainsworth Inc
Mississauga, ON
- Full-time
Play a key role in the selection of materials, including access control modules and peripheral devices, to meet project requirements, specifications, codes, and customer standards.
Added 2 days ago
MU
MARINE GEOMATICS SPECIALIST (HYDROGRAPHER)(RTP V)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
…validate hydrographic, oceanographic, and geospatial data; apply quality-control procedures in accordance with applicable standards and project specifications; and prepare technical…
Added 2 days ago
GB
Validation Specialist – Middleware Solutions
GeoTraceability by OPTEL
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
The Validation Specialist is responsible for creating and maintaining validation documents, such as internal validation protocols, Installation Qualification (IQ), Operational Qualification…
Added 2 days ago
MD
Salesforce Developer - ITS4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: Information Technology Specialist 4

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

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More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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