Find work in Canada.

327,255 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Redvers, SK
Part-time
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Redvers, SK
Full-time
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Herbert, SK
Part-time
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Kamsack, SK
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Raymore, SK
Part-time
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Estevan, SK
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Added 13 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Added 13 mins ago
Lead Harness Engineer
Government of Alberta
AB
…Git-based source control, CI/CD pipelines, automated testing (unit, integration, and end-to-end), DevOps principles, infrastructure-as-code, production support, and structured application…
Added 13 mins ago
Classroom Coordinator
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
$4,443 to $4,668 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 13 mins ago
Stage Experience Lead
Sephora
Winnipeg, MB
$20.8 to $24.45 CAD / hour
Address: 1592 Regent Avenue Unit 5, Winnipeg, MB R2C 3B4, Canada (CA)
Added 42 mins ago
Part-Time Academic (Clinical Instructors) - Winter 2027
Dalhousie University
Halifax, NS
Part-time
1-Week Mental Health CLINICAL : (40h for precepted clinical placement, 60h for on unit Clinical)
Added 44 mins ago
Certified Dental Assistant (Level II)
Passion Dental Group Inc.
Woodbridge, ON
Mackenzie West Dental is looking for a Certified Dental Assistant Level II who is passionate about patient care, enjoys working alongside an experienced clinical team, and is looking to…
Added 58 mins ago
Coordinator, Research Ethics Board
Simon Fraser University
Burnaby, BC
This department is a unit within the Vice-President Research & Innovation portfolio. The purpose of the Ethics process is to protect the research participants. In doing so, this team works…
Added 1 hour ago
Financial Sercives Assistant
Desjardins
Baie-Saint-Paul, QC · Dolbeau-Mistassini, QC · Roberval, QC · Saint-Hyacinthe, QC · Sherbrooke, QC · Alma, QC · Saguenay, QC
Full-time
As an Wealth Management assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and…
Added 1 hour ago
APP Gastroenterology Internal Medicine
Olathe Health
Pavilion 1, BC
Full-time
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
Added 1 hour ago
CUPE - Fall 2026 - TA - SOC3304 A00
University of Ottawa
Ottawa, ON · Social Sciences Building
Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 1 hour ago
Assistant Professor (Clinical), Department of Medicine, Division of Respiratory Medicine (C1-260921)
McGill University
St. Marys, ON
Full-time
…Academic Staff position as a Clinician-Teacher at the rank of Assistant Professor (Clinical) based at St. Mary’s Hospital Centre. This will be a Contract Academic Staff position and does…
Added 1 hour ago
Administrative Student Affairs Coordinator
McGill University
Sherbrooke, QC
Full-time
…activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures.…
Added 1 hour ago
Assistant or Associate Professor (Clinical), Department of Obstetrics and Gynecology, Jewish General Hospital (C1-260925)
McGill University
Montreal, QC · JGH - Jewish General Hosp.
Full-time
…a full-time Contract Academic Staff position at the rank of Assistant or Associate Professor (Clinical) based at the Jewish General Hospital (JGH). The professorial rank will be determined…
Added 2 hours ago
Unit Assistant - ACF Medicine - Repost
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 2 hours ago
OR Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Part-time
…provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing…
Added 2 hours ago
Continuing Care Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Part-time
Added 2 hours ago
Continuing Care Assistant
HealthCareersInSask.ca
Loon Lake, SK
Full-time
Added 2 hours ago
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 16, 2026
Posting language: English
Posted: Jun 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

Report this job