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Added 24 mins ago
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Defence Construction Canada

Administrative Assistant

ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 14, 2026
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive administrative and operational support to business unit employees, including data entry, records management, and budget tracking. They also coordinate human resources documentation, process financial transactions, and assist with meeting minutes and office procurement.

Requirements

Candidates must possess a college diploma in business or office administration and at least three years of relevant experience. Proficiency in MS Office and a solid understanding of accounting principles are required for this role.

Skills

Administrative support
Data entry
Records management
Human resources documentation
Quality control
Budget tracking
Accounts payable
Vendor payments
Financial coding
Minute taking
Purchase orders
Receptionist duties
Accounting principles
MS Office expertise
Time management
Attention to detail

Benefits

Health insurance
Dental insurance
Sick leave
Wellness allowance
Mental health services coverage
Virtual health care
Health care spending account
Life insurance
Accidental death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plans
Travel benefits coverage

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Records Management
Human Resources
Budget Tracking
Accounts Payable
Vendor Payments
Financial Reporting
Enterprise Resource Planning
Procurement
Contract Administration
MS Office
Accounting Principles
Quality Control
Office Administration
Business Unit Support

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