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Added 28 mins ago
Graduate Administrator
Carleton University
Ottawa, ON
Other
Under minimal supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair, Graduate Studies. In this capacity, the Graduate…
Added 43 mins ago
Part-Time Academic (NURS 5740: Advanced Health Assessment) (Cape Breton University Lab) - Winter 2027
Dalhousie University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Part-time
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Redvers, SK
Part-time
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Redvers, SK
Full-time
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Herbert, SK
Part-time
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Kamsack, SK
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Raymore, SK
Part-time
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Continuing Care Assistant
HealthCareersInSask.ca
Estevan, SK
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Added 58 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Swift Current, SK
Full-time
Added 58 mins ago
Lead Harness Engineer
Government of Alberta
AB
…Git-based source control, CI/CD pipelines, automated testing (unit, integration, and end-to-end), DevOps principles, infrastructure-as-code, production support, and structured application…
Added 58 mins ago
Classroom Coordinator
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
$4,443 to $4,668 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 58 mins ago
Stage Experience Lead
Sephora
Winnipeg, MB
$20.8 to $24.45 CAD / hour
Address: 1592 Regent Avenue Unit 5, Winnipeg, MB R2C 3B4, Canada (CA)
Added 1 hour ago
Part-Time Academic (Clinical Instructors) - Winter 2027
Dalhousie University
Halifax, NS
Part-time
1-Week Mental Health CLINICAL : (40h for precepted clinical placement, 60h for on unit Clinical)
Added 1 hour ago
Certified Dental Assistant (Level II)
Passion Dental Group Inc.
Woodbridge, ON
Mackenzie West Dental is looking for a Certified Dental Assistant Level II who is passionate about patient care, enjoys working alongside an experienced clinical team, and is looking to…
Added 1 hour ago
Coordinator, Research Ethics Board
Simon Fraser University
Burnaby, BC
This department is a unit within the Vice-President Research & Innovation portfolio. The purpose of the Ethics process is to protect the research participants. In doing so, this team works…
Added 1 hour ago
Financial Sercives Assistant
Desjardins
Baie-Saint-Paul, QC · Dolbeau-Mistassini, QC · Roberval, QC · Saint-Hyacinthe, QC · Sherbrooke, QC · Alma, QC · Saguenay, QC
Full-time
As an Wealth Management assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and…
Added 2 hours ago
APP Gastroenterology Internal Medicine
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Full-time
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
Added 2 hours ago
CUPE - Fall 2026 - TA - SOC3304 A00
University of Ottawa
Ottawa, ON · Social Sciences Building
Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 2 hours ago
Assistant Professor (Clinical), Department of Medicine, Division of Respiratory Medicine (C1-260921)
McGill University
St. Marys, ON
Full-time
…Academic Staff position as a Clinician-Teacher at the rank of Assistant Professor (Clinical) based at St. Mary’s Hospital Centre. This will be a Contract Academic Staff position and does…
Added 2 hours ago
Administrative Student Affairs Coordinator
McGill University
Sherbrooke, QC
Full-time
…activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures.…
Added 2 hours ago
Assistant or Associate Professor (Clinical), Department of Obstetrics and Gynecology, Jewish General Hospital (C1-260925)
McGill University
Montreal, QC · JGH - Jewish General Hosp.
Full-time
…a full-time Contract Academic Staff position at the rank of Assistant or Associate Professor (Clinical) based at the Jewish General Hospital (JGH). The professorial rank will be determined…
Added 2 hours ago
Unit Assistant - ACF Medicine - Repost
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 2 hours ago
OR Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Part-time
…provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing…
Added 2 hours ago
Continuing Care Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Part-time

Defence Construction Canada

Administrative Assistant

ON, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 14, 2026
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive administrative and operational support to business unit employees, including data entry, records management, and budget tracking. They also coordinate human resources documentation, process financial transactions, and assist with meeting minutes and office procurement.

Requirements

Candidates must possess a college diploma in business or office administration and at least three years of relevant experience. Proficiency in MS Office and a solid understanding of accounting principles are required for this role.

Skills

Administrative support
Data entry
Records management
Human resources documentation
Quality control
Budget tracking
Accounts payable
Vendor payments
Financial coding
Minute taking
Purchase orders
Receptionist duties
Accounting principles
MS Office expertise
Time management
Attention to detail

Benefits

Health insurance
Dental insurance
Sick leave
Wellness allowance
Mental health services coverage
Virtual health care
Health care spending account
Life insurance
Accidental death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plans
Travel benefits coverage

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Records Management
Human Resources
Budget Tracking
Accounts Payable
Vendor Payments
Financial Reporting
Enterprise Resource Planning
Procurement
Contract Administration
MS Office
Accounting Principles
Quality Control
Office Administration
Business Unit Support

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