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Added 27 mins ago
NB
Senior Data Scientist
National Bank of Canada
Montreal, QC
- Full-time
Serve as a team lead and expert for colleagues, internal and
Added 27 mins ago
AS
Senior Data Developer
AgileGrid Solutions
Canada
- Full-time
We are seeking a highly skilled Senior Data Developer (Engineer) to join our dynamic team. This role is instrumental in establishing a robust data foundation for Contact Distributor, our…
Added 27 mins ago
TH
Assistant Professor-Nursing
The Honor Society of Nursing, Sigma Theta Tau International
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
Added 27 mins ago
NB
Senior Director, Sanctions Screening Analytics
National Bank of Canada
Montreal, QC
- Full-time
Lead, develop, and support a team of experts by fostering collaboration, engagement, skills development, and excellence in practices.
Added 28 mins ago
TT
Retail Store Coordinator Full Time Winners- South Keys
The TJX Companies, Inc.
Ottawa, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 57 mins ago
SC
Senior Analytics Engineer
Securian Canada
Toronto, ON
- $100,000 to $130,000 CAD / year
- Full-time
Lead technical design reviews and contribute to analytics engineering best practices across the organization.
Added 57 mins ago
SC
Director, Analytics & Insights
Securian Canada
Toronto, ON
- $130,000 to $170,000 CAD / year
- Full-time
Reporting to the AVP, Data Solutions, you'll lead a multidisciplinary team responsible for Analytics & Insights, Business Intelligence, and Analytics Engineering. Working across business…
Added 57 mins ago
SC
Actuary, Experience Studies and Special Projects
Securian Canada
Waterloo, ON
- $85,000 to $115,000 CAD / year
- Full-time
In this role, you will lead actuarial experience studies, analyzing historical experience, industry trends, and financial results to develop well-supported assumptions that contribute to…
Added 57 mins ago
SC
Director, Analytics & Insights
Securian Canada
Waterloo, ON
- $130,000 to $170,000 CAD / year
- Full-time
Reporting to the AVP, Data Solutions, you'll lead a multidisciplinary team responsible for Analytics & Insights, Business Intelligence, and Analytics Engineering. Working across business…
Added 57 mins ago
SC
Senior Analytics Engineer
Securian Canada
Waterloo, ON
- $100,000 to $130,000 CAD / year
- Full-time
Lead technical design reviews and contribute to analytics engineering best practices across the organization.
Added 57 mins ago
SC
Actuary, Experience Studies and Special Projects
Securian Canada
Burnaby, BC
- $85,000 to $115,000 CAD / year
- Full-time
In this role, you will lead actuarial experience studies, analyzing historical experience, industry trends, and financial results to develop well-supported assumptions that contribute to…
Added 57 mins ago
SC
Actuary, Experience Studies and Special Projects
Securian Canada
Toronto, ON
- $85,000 to $115,000 CAD / year
- Full-time
In this role, you will lead actuarial experience studies, analyzing historical experience, industry trends, and financial results to develop well-supported assumptions that contribute to…
Added 57 mins ago
Grocery - Supervisor Grocery TF - Tuscany Village
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
Lead department in accordance with company presentation standards
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director will lead organizational change and influence leaders at all levels of the organization to embed safety, risk management, prevention, and employee well-being into strategic and…
Added 1 hour ago
CO
Chief of Police
City of Saint John
Saint John, NB
- Full-time
The Chief will lead a police service focused on effective, lawful, ethical and community-centred policing. You will provide visible leadership across the organization, champion public trust…
Added 1 hour ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
Lead the development of dashboards, operational reporting, and decision-support tools
Added 1 hour ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Lead the annual operating and capital budgeting processes, forecasting activities, and long-range financial planning.
Added 2 hours ago
PR
Provincial Manager, Atlantics
Pernod Ricard
NS
- Full-time
As a Provincial Manager, you will take the lead in shaping our regional sales strategy while managing top key accounts across our Atlantic Provinces. New Brunswick, Nova Scotia, PEI, and…
Added 2 hours ago
Contract Manager - 18 Months
Store Support
Brampton, ON
…negotiations. This role will support multiple business areas and lead small to medium spend negotiations from end to end. Extensive collaboration is required with Non-Trade Enterprise…
Added 2 hours ago
NS
Home child care provider
NIRMAL SINGH NAGI
Cambridge, ON
- From $20 CAD / hour
- Full-time
- Contract
- On-site
Added 2 hours ago
HS
Home child care provider
Harsirman Singh Randhawa
Edmonton, AB
- From $21.5 CAD / hour
- Full-time
- On-site
Added 2 hours ago
OF
Passionate Fitness Professional - Coach
Orangetheory Fitness 10023
Mississauga, ON
- $25 to $55 CAD / hour
- Part-time
We are looking for Group Fitness professionals to lead our coach-inspired, science-backed, and technology-tracked workouts. Our coaches prioritize our members and make it known that they’re…
Added 2 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Nguyen and Basile Tessier-Cloutier, the clinician-scientists who lead the program, the incumbent is responsible for the scientific and operational management of the program’s portfolio of…
Added 2 hours ago
TL
Senior Stylist
The Latest Scoop
Toronto, ON
- Full-time
…buyers and first-time visitors into loyal Scoop guests. You lead by example on the sales floor, bringing the Six Steps of Scoop Selling to life, building genuine connections, and helping…

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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