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Added 3 mins ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 3 mins ago
TS
Assistant Store Manager
The Salvation Army in Canada
Brantford, ON
- Full-time
This position provides support to the Store Manager in the organization and supervision of all operational areas of the retail store. This position ensures the mission of The Salvation Army…
Added 3 mins ago
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[26-108] Community Living Worker - Permanent Part time
SOURCES
Delta, BC
- Part-time
SOURCES is a community-based non-profit organization providing support and hope to communities in the Lower Mainland, on Vancouver Island, and across Northern BC. Sources strives to create…
Added 3 mins ago
Alterations Specialist
David's Bridal
Cambridge, ON
…the high standards of David’s Bridal and reports to the Store Manager. S/he is responsible for exemplifying friendly, knowledgeable, and technical expertise and providing superior customer…
Added 3 mins ago
F&
Full Time Retail Experience Lead
Fire & Flower Inc.
Brampton, ON
- Full-time
All Retail Experience Leads are expected to be stewards of compliance and education leading by example, providing education, and reinforcing company standards. The Lead is also responsible…
Added 3 mins ago
Customer Service Agent - YSB
The Talent Team at Perimeter Aviation
Sudbury, ON · Greater Sudbury, ON
Provide and support optimal levels of customer sales and service by being cognizant of yourself and/or peers with the coordination and scheduling of day-to-day duties/tasks and/or…
Added 3 mins ago
DB
Part Time Bridal Sales
David's Bridal
Woodbridge, ON
- Part-time
Offer David’s Bridal loyalty & partners program to support and promote one stop for all life events.
Added 3 mins ago
DB
Part Time Bridal Sales
David's Bridal
Dartmouth, NS
- Part-time
Offer David’s Bridal loyalty & partners program to support and promote one stop for all life events.
Added 3 mins ago
Alterations Customer Service Representative
David's Bridal
Woodbridge, ON
…experience to David’s Bridal customers S/he reports to the Store Manager. The Alterations CSR is responsible for task that may include welcoming and servicing customers, making…
Added 3 mins ago
DB
Part Time Bridal Sales
David's Bridal
Hamilton, ON
- Part-time
Offer David’s Bridal loyalty & partners program to support and promote one stop for all life events.
Added 3 mins ago
Sr. Account Manager - West
United Services Group
Vancouver, BC · Kelowna, BC · BC
…excellence and service quality, and with Talent Acquisition to support the hiring, onboarding, and retention of a high-performing workforce. The position combines strategic territory…
Added 3 mins ago
AC
Sr. Manager, Philanthropy
Alberta Cancer Foundation
Calgary, AB
- Full-time
Based in our new, world-class cancer facility, The Arthur Child Comprehensive Cancer Centre, the Senior Manager, Philanthropy is responsible for advancing an integrated, regional major…
Added 18 mins ago
S
Senior Manager, Store Experience & Services
sephora.com
Toronto, ON
- Full-time
Partner with Category and Brand Operations and the Pro Artistry Training Manager to use productivity and program results to inform Sales Model and Beauty Services training strategies.
Added 18 mins ago
CB
Junior Civil Project Manager
CapWest Build
Vancouver, BC
- Full-time
We’re seeking a Junior Civil Project Manager to help drive civil construction projects from start to finish. If you’re organized, collaborative, and ready to take on a hands-on role…
Added 18 mins ago
M
Senior Rooms Operations Manager
Marriott
Regina, SK
- Full-time
Sets clear expectations, with the General Manager, for the team.
Added 33 mins ago
ZG
General Manager / Head of Vision Care Canada
ZEISS Group
Toronto, ON
- Full-time
Build and lead the local leadership team; developing capabilities and capacity to support the immediate and future business. Set goals for leadership team and enable delivery.
Added 33 mins ago
A
Spécialiste, Cartes corporatives et gestion du compte de depense***Corporate Card & Travel Expense Specialist
Aliaxis
Canada
- Full-time
We currently have an exciting opportunity as a Corporate Card & Travel Expense Specialist. This role is based in our Office at Verdun in and reports to the Manager, Accounts Payable .
Added 33 mins ago
IG
Spécialiste, Cartes corporatives et gestion du compte de depense***Corporate Card & Travel Expense Specialist
IPEX Group
Canada
- Full-time
We currently have an exciting opportunity as a Corporate Card & Travel Expense Specialist. This role is based in our Office at Verdun in and reports to the Manager, Accounts Payable .
Added 33 mins ago
M
Senior Manager, Communications
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Reporting to the Head of Communications, North America & Europe, Manulife Wealth and Asset Management, the Senior Manager for Retirement & Wealth, Canada. will be responsible for building,…
Added 33 mins ago
E
Sales Professional - Pet Health - Greater Toronto Area
Elanco
Mississauga, ON · CA - Mississauga
- Full-time
…based on the successful candidate’s qualifications, including education and experience. Additionally, Elanco offers a comprehensive benefit program to eligible employees. The compensation…
Added 33 mins ago
Pharmacy Technician
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Pharmacy Manager and under the general supervision of a Pharmacist or other Pharmacy Technician, the incumbent is responsible for performing the following tasks:
Added 33 mins ago
Staff Scheduler - Main User
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Manager or Designate, the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition,…
Added 33 mins ago
Primary Care Wellness Integrator
Winnipeg Regional Health Authority
Winnipeg, MB
The Integrated Program Wellness Coordinator reports to the My Health Team Manager. The incumbent will work with My Health Team partner clinics who provide these types of services to align…
Added 33 mins ago
Diagnostic Imaging Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Diagnostic Imaging (DI) Manager of Operations, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 33 mins ago
Registered Nurse (N2) - Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Graduate of an approved Registered Nursing education program required.

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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