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Added 35 mins ago
AC
Administrateur(trice) Aux Réclamations/claims Administrator
Aston Carter
Saint-Eustache, QC
- $31.51 to $35.42 CAD / hour
- Contract
Added 49 mins ago
AC
Représentant De Compte
Aston Carter
Longueuil, QC
- $32 to $40 CAD / hour
- Contract
Added 49 mins ago
FP
Software Engineer
Found People Inc.
Toronto, ON
- $110,000 to $140,000 CAD / year
- Full-time
We're partnering with a leading Toronto-based private equity investment firm to hire two Software Engineers (Junior and Intermediate) for its growing Technology & Data team.
Added 1 hour ago
AC
Représentant De Compte
Aston Carter
Longueuil, QC
- Full-time
Added 2 hours ago
MS
Senior Accountant
Metro Supply Chain
Mississauga, ON
- Part-time
The Senior Accountant is responsible for executing accurate, timely, and effective month‑end financial reporting and supporting day‑to‑day financial operations. As a key business partner,…
Added 2 hours ago
VS
Office Administration
Vancouver School Board
Vancouver, BC
- Full-time
Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB, and employees are…
Added 2 hours ago
P
Business Analyst
Prophix
Remote, Canada
- Full-time
- Remote
Intermediate Excel skills, including lookups, SUMIFS, and pivot tables, and you’re comfortable cleaning large datasets.
Added 2 hours ago
A
Accounts Payable Clerk
Armco
Halifax, NS
- Full-time
Intermediate to advanced proficiency with accounting software and Microsoft Office.
Added 2 hours ago
Investment Associate
Odlum Brown
Vancouver, BC
Intermediate to advanced knowledge of Microsoft 365 with expertise in Excel
Added 3 hours ago
P
Business Analyst
Prophix
Toronto, ON · Etobicoke, ON
- Full-time
Intermediate Excel skills, including lookups, SUMIFS, and pivot tables, and you're comfortable cleaning large datasets.
Added 3 hours ago
OB
Investment Associate
Odlum Brown Limited
Vancouver, BC
- Full-time
Intermediate to advanced knowledge of Microsoft 365 with expertise in Excel
Added 3 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 3 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Part-time
Added 3 hours ago
FC
Accounting Specialist (2 positions)
Fanshawe College
London, ON
- Full-time
Added 3 hours ago
LL
Corporate Legal Administrative Assistant
Lawson Lundell LLP
Calgary, AB
- Full-time
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 3 hours ago
Accounts Payable Clerk (18 Month Fixed-Term)
West Coast Reduction Ltd.
Vancouver, BC
Intermediate competency using Microsoft Office Suite products, and Document Management Systems required
Added 4 hours ago
Legal Administrative Assistant
Lawson Lundell
AB · Calgary, Alberta
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 5 hours ago
GB
Senior Accountant
Green Bridge Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Green Bridge is seeking an experienced intermediate accountant to senior accountant looking to hone their skills and prove themselves. This role is perfect for someone highly organized to…
Added 5 hours ago
DF
Junior Buyer
Dare Foods Limited
Cambridge, ON
- $55,000 to $68,000 CAD / year
- Full-time
Intermediate knowledge of Microsoft Office products (Advanced Excel skills)
Added 5 hours ago
D
Credit Risk Modelling Data Scientist
Desjardins
Montreal, QC
- Full-time
Intermediate advanced proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or…
Added 5 hours ago
C
Audit Manager I
Citi
Mississauga, ON
- Full-time
The Audit Manager is an intermediate level role responsible for performing moderately complex audits and assessments of Citi’s risk and control environments in coordination with the Audit…
Added 5 hours ago
FT
Accounting Specialist (2 positions)
Fanshawe Toronto@ILAC
London, ON
- Full-time
Added 5 hours ago
IF
Event Operations and Services Coordinator
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Has an intermediate level of English proficiency, as the incumbent will be required to participate in events and provide operational support to English-speaking participants, vendors, and…
Added 6 hours ago
H
Office Supervisor
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 7 hours ago
S
Application Developer
Systematix
Toronto, ON
- Contract
We are Systematix and we are currently seeking an intermediate level Developer with expertise in either Java or Python, or both, for one of our Financial Services clients. This role is…

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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