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Added 5 mins ago
AB
Home child care provider
Anthony Borsellino
Laval, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 12 mins ago
S
Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
…project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality assurance of technical specifications across the High-Speed Rail…
Added 13 mins ago
Back of House Manager
JD Sports / Livestock / Size?
Winnipeg, MB
We are seeking a highly organized, detail-oriented, and performance-driven Back of House Manager to lead all stockroom and back-of-house operations in a fast-paced, lifestyle and…
Added 13 mins ago
Front of House - Supervisor
Northland Properties
Barrie, ON
Actively lead shifts, in support of senior leadership team members while helping to manage budgetary goals
Added 13 mins ago
Account Manager_Operations_Cleaning_Industry_London
United Services Group
London, ON · St. Thomas, ON · Woodstock, ON
Lead proactive outreach and store visits to discuss performance, address operational issues, and resolve cases collaboratively.
Added 13 mins ago
Operations Services Supervisor
United Services Group
Brampton, ON · Mississauga, ON · Toronto, ON
Lead proactive outreach and store visits to discuss performance, address operational issues, and resolve cases collaboratively.
Added 16 mins ago
KL
Early childhood educator (ECE)
Kingcrest Learning Academy
Vancouver, BC
- From $4,800 CAD / month
- Full-time
- On-site
Lead activities by telling or reading stories, teaching songs and taking children to local points of interest
Added 22 mins ago
WF
Nanny
Weber Family
Victoria, BC
- From $25 CAD / hour
- Full-time
- On-site
Added 23 mins ago
MP
Nanny
MICHAEL PARAS
Edmonton, AB
- From $20 CAD / hour
- Full-time
- On-site
Added 23 mins ago
ET
Child care provider - private home
EUGENIA TOLEA
Burnaby, BC
- From $20 CAD / hour
- Full-time
- Contract
- On-site
Added 26 mins ago
BL
Child caregiver - private home
Benoit Lacelle
Toronto, ON
- From $22 CAD / hour
- Full-time
- Contract
- On-site
Added 28 mins ago
FG
Service Manager
Flynn Group of Companies
Moncton, NB
- Full-time
Lead and develop office staff and field teams based in Moncton and Fredericton, supporting service operations throughout New Brunswick and Prince Edward Island.
Added 28 mins ago
VA
Direct Entry Captain King Air 200 - Air Ambulance
Voyageur Aviation
Dieppe, NB
- Full-time
Lead safety briefings and simulated emergency scenarios.
Added 28 mins ago
M
Coordinator, Regional Human Capital
MNP
Montreal, QC
- Full-time
Lead, coordinate and deliver orientation and manage onboarding logistics
Added 28 mins ago
M
Real Estate Appraiser
MNP
Montreal, QC
- Full-time
Network in the local business community, consider business development opportunities and lead the preparation and delivery of competitive proposals to meet client needs
Added 28 mins ago
SC
gérant (e) de magasin, Dollard-des Ormeaux et environs, QC
Starbucks Coffee Company
Dollard-Des Ormeaux, QC · Pointe-Claire, QC
- $61,000 to $80,875 CAD / year
- Full-time
Support talent and lead a team: Mobilize the heart and mind of your team members and develop their skills so that they can achieve the best of themselves, as individuals and as members of a…
Added 29 mins ago
HN
Early childhood educator (ECE)
HUMBLE NEST DAYCARE Inc.
Summerside, PE
- From $31.5 CAD / hour
- Full-time
- On-site
Lead activities by telling or reading stories, teaching songs and taking children to local points of interest
Added 30 mins ago
SR
Child caregiver - private home
Syed Rahman
Oakville, ON
- From $25 CAD / hour
- Full-time
- Contract
- On-site
Added 31 mins ago
YW
Nanny
YIHAN WANG
North York, ON
- From $20.85 CAD / hour
- Full-time
- On-site
Added 39 mins ago
GR
Home child care provider
Gagandeep Rattan Priyanka
Brampton, ON
- From $21.5 CAD / hour
- Full-time
- On-site
Added 43 mins ago
BL
Team Lead, Office Services
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
The Vancouver office is seeking an experienced and service-oriented Office Services Team Lead to join its busy and fast-paced Office Services team. This is a hands-on working lead role that…
Added 43 mins ago
SH
Licensed Practical Nurse
Southern Health-Santé Sud
Carman, MB
- Full-time
Demonstrated ability to lead and make decisions autonomously.
Added 43 mins ago
WB
Warehouse Crew
Whistler Blackcomb
Whistler, BC
- Temporary
Work and play with the best team at WB. The primary focus of this position is to assist the Warehouse Lead hand, overseeing the day-to-day operations and material control in a fast paced…
Added 43 mins ago
CC
National Account Manager
Cogent Communications
Toronto, ON
- Full-time
Added 43 mins ago
PF
Days Warehouse Associate Receiver
Performance Food Group
Milton, ON
- Full-time
Reporting accurate P.O.’s, pallet counts and case counts to Lead Person or Supervisor.

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

Applications open in a new tab.

Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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