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Added just now
ÉI
Maintenance manager
ÉCOLE INTERNATIONALE DES APPRENANTS
Saint-Laurent, QC
- From $33.3 CAD / hour
- Full-time
- Contract
- On-site
Added 1 min ago
CT
Automotive service manager
Coast Tire Inc.
New Minas, NS
- $60,000 to $80,000 CAD / year
- Full-time
- On-site
Added 2 mins ago
EH
Management Trainee
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Richmond, BC
- Full-time
Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can count on a career path with a clear beginning…
Added 2 mins ago
G
Commercial Oncology Pipeline Director
GSK
Mississauga, ON
- Full-time
Added 2 mins ago
FB
Assistant Chef Manager
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Brantford, ON
- From $21 CAD / hour
- Full-time
You’ll partner with the Department Manager to help lead the delivery of exceptional food and service experiences that reflect Farm Boy’s commitment to the best fresh shopping experience.…
Added 2 mins ago
CM
Licensed Practical Nurse
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Maple Ridge, BC
- Part-time
…clinical direction is provided by the RPN/RN on duty or Program Manager. The LPN is responsible for implementing the delivery of trauma-informed care for people that may have or have…
Added 2 mins ago
BC
Commercial Insurance Broker
BFL CANADA
Brossard, QC
- Full-time
We are looking for a Commercial Insurance Broker (Client Service Manager) to join our Commercial Team in our Brossard Office!
Added 2 mins ago
AC
Member Services Representative- St. Georges Branch
Assiniboine Credit Union
Alexander, MB · St. Georges, MB
- Part-time
Reporting to the Manager, Member Service or Assistant Branch Manager, the Member Service Representative plays a key role in delivering a consistent and compelling member experience at ACU.…
Added 2 mins ago
F
Strategic Account Manager - Rentals
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Calgary, AB · Edmonton, AB
- Full-time
…business results? Finning Canada is seeking a Strategic Accounts Manager to lead and grow some of our most important customer relationships across our Rental…
Added 2 mins ago
O
Marketing Operations Manager
Optro
Remote, Canada
- $102,000 to $140,000 CAD / year
- Full-time
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Added 2 mins ago
CC
Retail Store Manager in Training
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Toronto, ON
- Full-time
The Retail Store Manager in Training is responsible for the daily operations and profitability of the establishment according to set goals and business objectives. Daily operations include…
Added 2 mins ago
TO
Personal Support Worker- Regular Part Time (Long Term Care)
THE ONEILL CENTRE
Hamilton, ON
- Part-time
Added 2 mins ago
GE
Plant Operator, Processing Facilities
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Pickering, ON
- Full-time
…liquids division. Under general direction from the Operations Manager, the Plant Operator is responsible for day-to-day operations with respect to waste receiving, handling, processing and…
Added 2 mins ago
AI
Accounts Payable Supervisor
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Sherwood Park, AB
- Full-time
Reporting to the Shared Services Finance Manager, this position plays a key role in ensuring the accurate and timely processing of financial transactions. The successful candidate will…
Added 2 mins ago
HB
Assistant Manager - BOSS Store, St. Foy
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Ste.-Foy, QC
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Added 3 mins ago
OT
Food services manager
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Airdrie, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 4 mins ago
OT
Investment manager - banking, credit and investment
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Toronto, ON
- $195,000 to $215,000 CAD / year
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Added 6 mins ago
T
Manager, home care service
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Calgary, AB
- $35 to $40 CAD / hour
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NO
Assistant manager, restaurant
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Nepean, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 8 mins ago
PD
Office manager
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Mississauga, ON
- From $38 CAD / hour
- Full-time
- On-site
Added 9 mins ago
TT
Transportation manager
Tajveer Transport Ltd
Langley, BC
- From $58 CAD / hour
- Full-time
- On-site
Added 9 mins ago
PC
Warehouse manager
Punjabi Chaap Corner Canada
Mississauga, ON
- From $45.25 CAD / hour
- Full-time
- On-site
Added 9 mins ago
TC
Hostel manager
The Cambie Bar & Grill LTD
Vancouver, BC
- From $86,500 CAD / year
- Full-time
- On-site
Added 10 mins ago
B
Restaurant manager
Babaz
London, ON
- $28 to $37 CAD / hour
- Full-time
- On-site
Added 12 mins ago
DQ
Restaurant manager
DAIRY QUEEN
Invermere, BC
- From $38.5 CAD / hour
- Full-time
- On-site

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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