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Added 7 mins ago
TE
Project Manager
TC Energy
Calgary, AB · Winnipeg, MB · Bolton, ON
- Full-time
As a Project Manager you will be a key contributor to the management of facilities regulated programs to achieve reliable operation and continuous improvement of all assets located within…
Added 7 mins ago
S
Consultant(e) aux ventes / Sales consultant (Saguenay - Lac St-Jean)
Sysco
Montreal, QC · Sysco Grand Montreal
- Full-time
Se fier aux outils PMT et Deal Manager pour soutenir la croissance du territoire et de la part de marché.
Added 7 mins ago
SC
chef de quart - Store# 59994, NOTRE-DAME AND CELINE DION
Starbucks Coffee Company
Charlemagne, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 61580, 334 DUNDAS STREET EAST
Starbucks Coffee Company
Mississauga, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 52380, ALLISTON
Starbucks Coffee Company
New Tecumseth, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 17337, CROWN ISLE
Starbucks Coffee Company
Courtenay, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04274, LOUGHEED TOWN CENTRE
Starbucks Coffee Company
Langley (District), BC · Langley, BC,CA
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04821, MARKET CROSSING
Starbucks Coffee Company
Burnaby, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04744, TECUMSEH & ROSEVILLE - WINDSOR
Starbucks Coffee Company
Windsor, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 19572, BOVAIRD & WORTHINGTON
Starbucks Coffee Company
Brampton, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04233, 2210 BLOOR STREET WEST
Starbucks Coffee Company
Toronto, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04270, ONE QUEEN STREET @ YONGE
Starbucks Coffee Company
Toronto, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
chef de quart - Store# 15733, ST. CHARLES & HYMUS
Starbucks Coffee Company
Beaconsfield, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04941, CENTRAL CITY SHOPPING CENTRE
Starbucks Coffee Company
Surrey, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04502, 850 POWELL STREET
Starbucks Coffee Company
Vancouver, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 7 mins ago
SC
shift supervisor - Store# 04623, MT. LEHMAN CENTRE
Starbucks Coffee Company
Abbotsford, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 8 mins ago
SM
Marketing coordinator
Solaris Management Consultants Inc.
Surrey, BC
- $71,400 to $75,400 CAD / year
- Full-time
- On-site
Added 21 mins ago
TT
Senior Project Controller
Tetra Tech
Mississauga, ON
- Full-time
Prepare resource projections, revenue forecasts, audit support reports, cash flow summaries, and utilization reports for Division Management, as directed by the Manager of Project Controls.
Added 36 mins ago
FT
Credit Team Lead
Fountain Tire
Edmonton, AB
- Other
Comprehensive benefits including health, dental, and vision care, along with life insurance and short/long term disability programs.
Added 36 mins ago
GP
Senior Engineering Program Manager
Generac Power Systems
Toronto, ON · Canada - Toronto
- Full-time
The Senior Engineering Program Manager brings structure to ambiguity, connects decisions to business outcomes, and maintains visibility across programs within their product line or line of…
Added 36 mins ago
Software Development Manager, Rendering Foundations
Amazon
Vancouver, BC
…across web and app. We are looking for a Software Development Manager to build and lead a new team in Vancouver that owns agentic CX and experience orchestration interfaces. The team will…
Added 40 mins ago
KI
Administrative manager
KTC Industrial Engineering Ltd.
Surrey, BC
- From $52 CAD / hour
- Full-time
- On-site
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
Added 51 mins ago
PC
Staff Accountant (Bilingual) - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
Reporting to the Finance Manager, the Staff Accountant will be responsible for performing full cycle accounting functions including preparation of financial reports for several…
Added 52 mins ago
Jr. Sous Chef - Trius
Andrew Peller Limited
Niagara-on-the-Lake, ON
…menus and makes decisions to ensure that all facts of kitchen management and operations are met and adhered to supporting the chefs’ and restaurants’…
Added 52 mins ago
Lodge Manager – Paradise Lodge & Bungalows, Lake Louise
Banff Caribou Properties
Lake Louise, AB
Paradise Lodge & Bungalows is looking for an experienced Lodge Manager to lead operations through the upcoming winter season. This maternity leave position offers the opportunity to step…

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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