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Added just now
CP
Assistant manager - food services
Coys Par 3 Ltd.
Fairmont Hot Springs, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Added 55 mins ago
GG
Fast food restaurant manager
Golden Goose Holdings Ltd.
Whistler, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 55 mins ago
BV
Fast food restaurant manager
BRANDSON VENTURES LTD
Kamloops, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 55 mins ago
BV
Fast food restaurant manager
BRANDSON VENTURES LTD
Kamloops, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 56 mins ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
…They will work across functions including Finance, Theatre Operations, Technical Services, Global Services/Inventory, Film Distribution, Data & Analytics, HR, and Information Technology to…
Added 1 hour ago
I(
Administrative assistant
INVESTRA (1985) INC
Sacré-Coeur-Saguenay, QC
- $25 to $31 CAD / hour
- Full-time
- On-site
Added 1 hour ago
KE
Food services manager
Krawchuk Enterprises Inc.
Duncan, BC
- From $27.69 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 1 hour ago
KG
Building Operator – Commercial (Toronto)
Kipling Group
Toronto, ON
- Full-time
…office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust,…
Added 1 hour ago
Payroll Specialist
Tigercat | MacDonald Steel
Cambridge, ON
Lead payroll issue resolution from identification through completion, coordinating with Human Resources, Finance, Operations and external vendors as required.
Added 2 hours ago
AC
Office administrative assistant
AquaWaterEau Corporation
Saint-Michel, QC
- From $26 CAD / hour
- Full-time
- Contract
- On-site
Added 2 hours ago
PI
Senior Transportation Coordinator
PiVAL International
Guelph, ON
- Full-time
2 years experience in an operations role within the trucking industry.
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Nanaimo, BC
- Full-time
Added 3 hours ago
CE
Fast food restaurant manager
CARPENTER ENTERPRISES (B.C.) INC
Victoria, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 3 hours ago
3S
Store manager - retail
3610 Sari-Sari Store
Prince George, BC
- From $43.5 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 3 hours ago
SG
Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
S&P Global
Calgary, AB
- Full-time
Refinery experience would be ideal, in process engineering / operations / planning and economics / project roles, as would experience of refinery LP usage
Added 3 hours ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
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Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
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Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 3 hours ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 4 hours ago
DQ
restaurant manager
Dairy Queen
Calgary, AB
- Full-time
Added 4 hours ago
A
Financial Services Operations Clerk
Archer
Quebec, QC
- Full-time
Join Archer as a Financial Services Operations Agent
Added 4 hours ago
A
Accounting assistant
Archer
Quebec, QC
- Full-time
…accounting department. It involves carrying out all day-to-day operations to ensure that the company's financial records are accurate and…

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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