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Added 51 mins ago
K
Customer Service Administrator- 12 Month Temp Contract
Komatsu
Fort McMurray, AB
- Temporary
Customer Service Administrator- 12 Month Temp Contract 10/9/26 Fort McMurray, Alberta, CAN, T9K 0K4 37104 Onsite Position
Added 51 mins ago
DG
Sales Admin
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
The Sales Administrator at Mercedes-Benz Langley plays a key role in supporting the Sales Manager, General Manager, and Sales team to ensure smooth and efficient dealership operations. This…
Added 1 hour ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Develop and maintain system design models, program code, technical documentation, and specifications.
Added 2 hours ago
TP
Payroll administrator
TEAMS PERSONNEL
North York, ON
- From $36.92 CAD / hour
- Full-time
- Contract
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 2 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 2 hours ago
A
IT Administrator
Ausenco
Burnaby, BC
- Full-time
Our team in Burnaby is growing, we are currently recruiting for an IT Administrator to join our team in the Burnaby office.
Added 2 hours ago
ST
Desktop Support Analyst
Skilled Trades Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Temporary
Administering apprenticeship programs, including approving apprentices and sponsors, registering training agreements and assessing applications for apprenticeship program completion.
Added 2 hours ago
ML
Sales Administrator
Motion LP
Thunder Bay, ON
- Full-time
Consider joining us as a Sales Administrator if:
Added 3 hours ago
CI
Salesforce Revenue Cloud Architect
CloudKettle Inc
Toronto, ON
- $135,000 to $150,000 CAD / year
- Full-time
Participation in a Salesforce certification-based employee bonus program
Added 3 hours ago
Junior Accounts Payable Administrator, The Floor Show
Qualico Developments Canada Ltd.
Winnipeg, MB
…compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee…
Added 3 hours ago
TF
Junior Accounts Payable Administrator, The Floor Show
The Floor Show Winnipeg
Winnipeg, MB
- Full-time
…compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee…
Added 3 hours ago
RG
Marketing Coordinator
Roper Greyell LLP
Vancouver, BC
- Full-time
Serve as CRM subject matter expert and administrator, working with the vendor on troubleshooting, training teams, and advising stakeholders on updates and improvements.
Added 4 hours ago
WM
network system administrator
Window Mart
Edmonton, AB
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Added 4 hours ago
VS
Education Assistant – Deaf or Hard of Hearing Support - ASL Required
Vancouver School Board
Vancouver, BC
- Full-time
Evaluate and maintain records of student progress through communication log; discuss with team members any changes which may be made to an individual student's program
Added 4 hours ago
YB
Events & Community Engagement Coordinator
YWCA Banff
Banff, AB
- Full-time
Work with the Fund Development Administrator to support sponsor fulfillment and recognition ensuring sponsor commitments are tracked delivered
Added 4 hours ago
CC
Payroll Administrator
Contemporary Career Consultants
Calgary, AB
- Full-time
Added 4 hours ago
G
Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under…
Added 4 hours ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
As a Procurement Administrator, you'll play a key role supporting procurement, inventory, and material management for utility infrastructure projects across Alberta. Working closely with…
Added 5 hours ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
…are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our…
Added 5 hours ago
C
Senior Systems Developer - Salesforce
Co-operators
Guelph, ON
- Full-time
…coverage), mental health support and an employee assistance…
Added 5 hours ago
C
Senior Systems Developer - Salesforce
Co-operators
Toronto, ON
- Full-time
…coverage), mental health support and an employee assistance…
Added 5 hours ago
A
Senior Workday ERP Analyst- FR
Altasciences
Laval, QC
- Full-time
Serve as a senior functional administrator and subject matter expert for Workday Adaptive Planning.
Added 5 hours ago
A
Senior Workday ERP Analyst- FR
Altasciences
Montreal, QC
- Full-time
Serve as a senior functional administrator and subject matter expert for Workday Adaptive Planning.
Added 5 hours ago
Manager, Research Services, Ethics and Compliance
George Brown Polytechnic
Toronto, ON
Added 6 hours ago
SF
Fund Accountant (BC)
SGGG Fund Services Inc.
Richmond, BC
- Full-time
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…

Defence Construction Canada

Administrative Assistant

Victoria, BC, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 24, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. Responsibilities include data management, financial reporting, budget tracking, and preparing human resources documentation.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Quality control
Procurement
Contract administration
Time management
Attention to detail
Communication
Leadership

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Data Entry
Procurement
Contract Administration
Quality Control
Enterprise Resource Planning
Time-entry Reporting
Accounts Payable
Service Billing
Office Administration

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