Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 1, 2026

Hiring at a glance

View jobs

Open jobs: 1,980
Employers: 1,055

Advertised starting pay

Average starting payCAD / hour: $27.37Across 311 listings
Average starting payCAD / year: $53,548Across 88 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%242 listings
On-site: 87%1,723 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (56), S M Software Solutions Inc (37), City of Saint John (36).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 16 days ago
H
Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Job Description: The Administrative Assistant is responsible for providing confidential administrative a
Added 16 days ago
Site Administrative Assistant
Pacific Energy Canada
Squamish, BC
The Site Administrative Assistant is an integral member of Woodfibre LNG’s dynamic Operations team. The role provides comprehensive administrative and coordination support to help the…
Added 16 days ago
BU
Administrative Assistant - Competition # AD 26:081
Brandon University
Winnipeg, MB
- Full-time
Administrative Assistant – Competition # AD 26:081
Added 16 days ago
HH
Bilingual Administrative Assistant
Home Hardware Stores Limited
St. Jacobs, ON
- Full-time
As the Bilingual Administrative Assistant, you will work closely with the Retail Operations Team and the Regional Directors to provide day-to-day administrative support in a fast-paced,…
Added 16 days ago
WL
Site Administrative Assistant
Woodfibre LNG
Squamish, BC
- Full-time
The Site Administrative Assistant is an integral member of Woodfibre LNG's dynamic Operations team. The role provides comprehensive administrative and coordination support to help the…
Added 16 days ago
ES
Administrative Assistant
Encompass Support Services Society
Langley (City), BC · Langley, British Columbia
- Part-time
Added 16 days ago
K
Partner Administrative Assistant, Advisory MC | Toronto
KPMG
ON · Toronto, Ontario
- Full-time
Added 16 days ago
K
Partner Administrative Assistant, Advisory MC- 12 Month Contract | Toronto
KPMG
ON · Toronto, Ontario
- Temporary
Added 16 days ago
IR
Administrative Assistant
I R C M
Montreal, QC
- Part-time
Added 16 days ago
HH
Administrative Assistant, Community Addiction Services
Homewood Health Centre
Guelph, ON
- Full-time
As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers.…
Added 16 days ago
Admin Assistant
Pantos Logistics Canada Inc.
Toronto, ON
Added 16 days ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary, AB is looking for an Administrative Assistant to provide administrative support to a dynamic Advisory Team.
Added 16 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Biggar, SK
- Part-time
Added 16 days ago
D
Administrative Assistant
Desjardins
Mississauga, ON · Aurora, ON · Montreal, QC · Brossard, QC · Quebec, QC · Levis, QC
- Full-time
…Member-Client andpartner needs within our risk appetite. As an administrative assistant, you help carry out administrative tasks for your sector. You provide the administrative and…
Added 16 days ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 16 days ago
UH
Timber-Tech Truss LP. -Administrative Assistant
UpSourced HR
Aldersyde, AB
- Full-time
The Administrative Assistant to provide support to our management team and daily operations. The Administrative Assistant will be responsible for handling a wide range of administrative and…
Added 16 days ago
WF
Human Resources Administrator
West Fraser
Vancouver, BC
- Full-time
Based out of our Vancouver corporate office and supporting operations, the Human Resources Administrator will have a broad range of administrative responsibi
Added 16 days ago
R
Administrative Assistant
RBC
Cranbrook, BC
- Full-time
Added 16 days ago
NP
Clinic Administrative Assistant
NutriChem Pharmacy Ltd
Ottawa, ON
- Full-time
Added 16 days ago
DQ
administrative assistant - office
Dairy Queen
Fort St. John, BC
- Full-time
Added 16 days ago
C
Administrative Assistant
CIBC
Regina, SK
- Full-time
Added 16 days ago
Administrative Assistant
Defence Construction Canada
Gagetown, NB · NB, Oromocto - Gagetown, New Brunswick
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to…
Added 16 days ago
SP
Clinical Administrative Assistant
Sherwood Park Primary Care Network
Fort Saskatchewan, AB
- $20.19 to $26.59 CAD / hour
- Full-time
Sherwood Park-Strathcona County Primary Care Network (SPPCN) is seeking a Clinical Administrative Assistant to join our clinical administration team. This role supports the effective and…
Added 16 days ago
YD
Administrative Assistant - 1 year contract position
YWCA Durham
Oshawa, ON
- Full-time
The incumbent provides effective executive, customer and program support to the Administrative Department and external customers/contacts.
Added 16 days ago
DI
Administrative Assistant / Receptionist
Donysh inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We’re Hiring! Administrative Assistant / Receptionist

Defence Construction Canada

Administrative Assistant

Gagetown, NB, Canada
P.O. Box 67, NB, Oromocto - Gagetown, NB, E2V 2G4, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

Applications open in a new tab.

Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Posting language: English
Posted: Oct 14, 2026

Original job description

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while overseeing the work of other administrative staff. They are responsible for data management, financial reporting, budget tracking, and ensuring the quality of documentation within the business unit.

Requirements

Candidates must possess a college diploma in business or office administration and at least five years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required to manage multiple deadlines and administrative tasks effectively.

Skills

Administrative support
Records management
Data entry
Accounting principles
MS Office
Budget tracking
Financial reporting
Human resources documentation
Procurement
Contract administration
Time management
Attention to detail
Quality control
Meeting minutes
Leadership
Communication

Benefits

Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Site Manager
Regional Operations Manager
Records Management
Accounting Principles
MS Office
Data Entry
Budget Tracking
Financial Reports
Human Resources
Procurement
Contract Administration
Enterprise Resource Planning
Quality Control
Time Sheets
Service Billing
Accounts Payable
Business Administration
Office Administration
Performance Indicators

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