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Added 10 mins ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…of day-to-day activities, event support and general office administration, financial and related accounting responsibilities. Duties also include department communications providing event…
Added 10 mins ago
Trades Client Services Assistant - ACTION Project
Okanagan College
Kelowna, BC
Classification: Support Services Assistant II
Added 10 mins ago
Administrative Assistant
Government of Saskatchewan
Regina, SK
Added 10 mins ago
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
Department: Community Health Services Administration
Added 10 mins ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Weyburn, SK
- Part-time
Added 10 mins ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Administration of confidential files and presentations
Added 10 mins ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 10 mins ago
C
Personal Assistant - UHNW
Confidential
Toronto, ON
- Full-time
A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown…
Added 10 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Bonne Bay, NL
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 25 mins ago
A
Registered Nurse - AgeCare Gibson
AgeCare
Gibson, ON · Toronto, ON
- Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 39 mins ago
Emergency Veterinary Assistant - Etobicoke, ON
Veterinary Emergency Group (VEG)
Toronto, ON
Set up and manage IV fluids, blood transfusions, and medication administration
Added 39 mins ago
YU
Registration and Program Assistant (Bilingual)
York University
Toronto, ON
- Full-time
Completion of related post-secondary courses or training in a related field (such as event planning, office administration, communication)
Added 55 mins ago
TP
Fisheries Office Assistant
Trimark People Solutions
Alert Bay, BC
- Full-time
To assist the Aquatic Resources Manager in the coordination, administration and monitoring of 'Namgis aquatic activities, as well as assisting with resources planning activities to ensure…
Added 55 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Leduc, AB
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 55 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Constant, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 55 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Part-time
Maintains wage administration within SLPH guidelines
Added 55 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Trois-Rivières, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 55 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Burlington, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 55 mins ago
PS
Administrative Assistant, National Conferences and Convention
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Under the direction of the Manager, Convention, Conferences and Project, the Administrative Assistant – National Conferences & Conventions provides a full range of administrative support,…
Added 55 mins ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 1 hour ago
CD
Early Childhood Assistant (PT 18 Months Contract - Fraser Mustard)
Child Development Institute
Toronto, ON
- Part-time
The CDI, Early Learning Centre is seeking 1(one) knowledgeable and competent Early Childhood Assistant to join our Fraser Mustard ELC Team for the 18 months contract. Along with providing a…
Added 1 hour ago
CD
Early Childhood Assistant (FT Perm - Wellesley)
Child Development Institute
ON
- Full-time
…knowledgeable and competent Permanent Full-time Early Childhood Assistant to join the Early Years Childcare Services team. The incumbent with the guidance of the RECE will assist in the…
Added 1 hour ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 1 hour ago
AU
Systems and Process Specialist
Ambrose University
Calgary, AB
- Full-time
Three to five years of experience in business process improvement, systems support, business analysis, or post-secondary administration.
Added 1 hour ago
Program Assistant (80% FTE)
University of Toronto
Toronto, ON
Reporting to the Associate Director, the Program Assistant provides front-line assistance and program support to the Faculty’s Minor and Certificate programs and other interdisciplinary…

Defence Construction Canada

Administrative Assistant

Winnipeg, MB, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

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Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

We have an exciting opportunity in the National Service Region (NSR)!

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

Work Environment National Programs Level B (NLB) support Department of National Defence (DND) professionals at all project stages of Royal Canadian Air Force (RCAF) to modernize, recapitalize and add new critical key infrastructure. DCC support a variety of Aircraft, Drone, Radar and supporting infrastructure projects in support of North American Aerospace Defense Command (NORAD) requirements. From problem identification and analysis, through planning, design and construction, NLB team recommends resource management approaches, project objectives and strategies, and schedule and performance metrics.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates and carries out administrative activities, including data entry, records management, and financial processing. They also provide operational support to employees and assist with human resources documentation.

Requirements

Candidates must have a college diploma in business or office administration or a related field with at least three years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required.

Skills

Administrative support
Data entry
Records management
Financial coding
Budget tracking
Accounts payable
Vendor payments
Time entry
Procurement
Contract administration
MS Office
Accounting principles
Quality control
Meeting minutes
Receptionist duties

Benefits

Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plans
Paid-leave plans
Travel benefits coverage

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Records Management
Financial Reporting
Accounts Payable
Budget Tracking
Procurement
Contract Administration
MS Office
Accounting Principles
Enterprise Resource Planning
Quality Control
Human Resources
Office Administration
Business Unit Support
Vendor Payments
Financial Coding
Meeting Minutes
Receptionist
National Service Region
Department of National Defence
Royal Canadian Air Force
Infrastructure Projects

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