Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 23, 2026

Hiring at a glance

View jobs

Open jobs: 4,581
Employers: 2,124

Advertised starting pay

Average starting payCAD / year: $67,759Across 293 listings
Average starting payCAD / hour: $27.62Across 161 listings
Average starting payUSD / year: $83,525Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%62 listings
Hybrid: 16%727 listings
On-site: 82%3,763 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (264), HealthCareersInSask.ca (58), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 21 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Notre-Dame-de-Pierreville, QC
Added 21 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lamèque, NB
Added 21 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sainte-Monique, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office As
Added 21 hours ago
Administrative Assistant - Pharmacy
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Added 21 hours ago
Executive Assistant
McConnell Foundation
Montreal, QC
Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 21 hours ago
Senior Executive Assistant
Lambert Nemec Group
Winnipeg, MB
Full-time
Added 21 hours ago
Executive assistant
La Maison Jean Lapointe
Montreal, QC
Full-time
Added 21 hours ago
Senior Sourcing Specialist
TES Group Inc.
Sherwood Park, AB
Full-time
Added 22 hours ago
Executive Assistant (RIBO Licensed) - Welland
Youngs Insurance Brokers Inc.
Welland, ON
Full-time
Currently, Youngs Insurance Brokers has rewarding career opportunities for the position of Executive Assistant (RIBO Licensed) in our Welland Office.
Added 22 hours ago
Administrative Assistant - KCFS
Trimark People Solutions
Alert Bay, BC
Full-time
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation,
Added 22 hours ago
Administrative assistant
JobsMedia.io
Saint-Eustache, QC
Full-time
Added 22 hours ago
Supply Chain Manager
Innovair Solutions
Calgary, AB
Full-time
Added 22 hours ago
Receptionist - Peterbilt
Brandt Group of Companies
North Bay, ON
Full-time
Added 22 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Leader, SK
Department: Community Health Services Administration
Added 22 hours ago
Administrative Assistant
Defence Construction Canada
ON · ON, Meaford, Ontario
Onboarding: The successful candidate must be available to attend the Borden office for the first few weeks of employm
Added 22 hours ago
ACET Administrative Manager
University of Victoria
Victoria, BC
Full-time
Added 22 hours ago
Operations Supervisor
Environmental 360 Solutions
Timmins, ON
$75,000 to $85,000 CAD / year
Full-time
Added 22 hours ago
Operations Supervisor - Warehouse/Manufacturing - Weekend Shift
SR Staffing
Montreal, QC
$90,000 to $105,000 CAD / year
Full-time
Added 22 hours ago
Procurement Manager
Kenaidan Contracting Ltd.
Mississauga, ON
Full-time
Added 22 hours ago
Receptionist
Align Family Law & Mediation
Victoria, BC
Part-time
Align Family Law is looking for a warm, organized and genuinely kind person to join our Victoria office as a Part-Time Receptionist.
Added 22 hours ago
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
Part-time
Added 22 hours ago
Administrative Assistant, Scotia Financial Planning - Ontario
Scotiabank
Toronto, ON
Added 22 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Canmore, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 22 hours ago
Senior Administrative Coordinator, ELT
The Government of Nova Scotia
Halifax, NS
The Office of the Auditor General serves the Nova Scotia House of Assembly and the people of Nova Scotia. Our vision is to be a relevant, valued and independent audit office serving the…
Added 22 hours ago
Executive Assistant
Finning
Edmonton, AB
Full-time

Defence Construction Canada

Administrative Assistant

ON, Canada
139152 Grey Road 112,, ON, Meaford, ON, N4L 0A1, Canada

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

Onboarding: The successful candidate must be available to attend the Borden office for the first few weeks of employment to complete onboarding and training.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with enhanced travel-benefits coverage

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides daily operational support, including data entry, budget tracking, and records management for the business unit. They also coordinate human resources documentation, process accounts payable, and assist with year-end financial preparations.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least three years of relevant experience. Proficiency in MS Office and a foundational understanding of accounting principles are required.

Skills

Administrative support
Data entry
Records management
Budget tracking
Accounts payable
Financial coding
Time entry
Procurement
Contract administration
Meeting minutes
Purchase orders
Receptionist duties
MS Office
Accounting principles
Quality control

Benefits

Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Work from home allowance
Public-service pension
Paid vacation
Paid leave plans
Travel benefits coverage

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Records Management
Budget Tracking
Accounts Payable
Financial Coding
Procurement
Contract Administration
MS Office
Accounting Principles
Quality Control
Onboarding
Enterprise Resource Planning
Timesheet Reporting
Service Billing
Purchase Orders
Receptionist
Business Administration
Public-service Pension
Work-from-home

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