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Added 1 hour ago
FH
Program Coordinator, Physician Quality Improvement (PQI)
Fraser Health
Surrey, BC
- Temporary
…Health is seeking a collaborative and results-driven Project Coordinator, Physician Quality Improvement (PQI) professional to help advance quality improvement initiatives that directly…
Added 2 hours ago
TH
Administrative Co-Ordinator - Haematology/Oncology
The Hospital for Sick Children
Toronto, ON
- Full-time
As an Administrative Coordinator, you will be providing a high degree of administrative support to 3-4 Academic Clinicians, Clinician Investigators, Clinician Scientists, Clinician…
Added 4 hours ago
AH
Coordinator
Alberta Health Services
Wetaskiwin, AB
- Part-time
A minimum post-secondary diploma in Volunteer Resources/Human Resources Management, Business Administration or Management in Human and Social Services. An equivalent combination of…
Added 5 hours ago
HS
Sales Representative E-commerce Logistics or Freight Forwarding
HappyGlobal Service
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…candidate’s experience, the position may be offered at the Sales Coordinator, Sales Representative, Sales Supervisor, Sales Manager, or Senior Sales Manager level. This role is well suited…
Added 6 hours ago
Resource Coordinator
Department of Families
Flin Flon, MB · The Pas, MB
The Resource Coordinator is responsible for duties relating to the delivery of services for multiple programs that may include the Child and Family Services, Community Living disabilities…
Added 6 hours ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every…
Added 6 hours ago
AG
Associate Director, Programmatic
Adelphi Group
Toronto, ON
- Full-time
…flawless campaign execution - meeting and exceeding client business goals and KPIs. The ideal candidate will have deep experience in programmatic campaign management (display, video,…
Added 6 hours ago
NC
Financial Analyst - Financial Reporting Systems
NAV CANADA
Ottawa, ON
- Full-time
Plan, organize and participate in the continuous design, development, implementation and / or life-cycle support of NAV CANADA for specific financial systems
Added 6 hours ago
WC
Programmer Analyst
Workers Compensation Board of PEI
Charlottetown, PE
- Full-time
…properly engineered and tested solutions in meeting defined business…
Added 6 hours ago
V
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · NA-CA-Chatham-Production
- Part-time
The intern may also spend time at our Ridgetown, Ontario facility based on business needs.
Added 6 hours ago
EG
Design Manager, Ductbank Package
Egis Group
Toronto, ON
- $125,000 to $175,000 CAD / year
- Full-time
…Ductbank Package. This role is accountable for the technical development, integration, and coordination of underground utility infrastructure, ensuring that civil, electrical, and telecom…
Added 7 hours ago
AH
Coordinator, Community Engagement
Argonauts Holdings Limited Partnership
Toronto, ON · MLSE Launchpad
- Full-time
…Raptors (NBA), Toronto FC (MLS), Toronto Argonauts (CFL) and development teams with the Toronto Marlies (AHL), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors…
Added 7 hours ago
AH
Integrated Commercial Marketing Coordinator
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
…across marketing, ticketing, retail, partnerships, audience development and fan experience. You will work across teams including Ticketing, Global Partnerships, Retail, Creative, Media,…
Added 7 hours ago
C
PT - Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
- Internship
…individualized recovery planning, peer support, life skills development, connection to employment and education opportunities, and support accessing long-term treatment programs or other…
Added 7 hours ago
Coordinator, Marketing
Maison Birks
Montreal, QC
As a marketing coordinator for our Birks Corporate Office, located in downtown Montreal, you will get to embody our belief in the promise of a brighter tomorrow through each interaction. As…
Added 7 hours ago
FH
Program Coordinator, Physician Quality Improvement (PQI)
Fraser Health Authority
Surrey, BC
- $32.43 to $46.62 CAD / hour
- Temporary
…Health is seeking a collaborative and results-driven Project Coordinator, Physician Quality Improvement (PQI) professional to help advance quality improvement initiatives that directly…
Added 8 hours ago
SD
Manager, Acquisition Operations
Shoppers Drug Mart
Toronto, ON
- Full-time
…Drug Mart. Reporting to the Senior Director, Acquisitions & Business Development, this role is responsible for the hands-on management of operational integration plans, ensuring seamless…
Added 8 hours ago
Case Manager
Department of Families
Winnipeg, MB
…Division of the Department of Families. The Residential Services Coordinator in this position provides case and resource management services to agencies and service providers who are…
Added 8 hours ago
MC
Educational Assistant Practicum Coordinator
MaKami College
Calgary, AB
- Full-time
The primary responsibility of the Educational Assistant Practicum Coordinator is the planning, coordination, and oversight of practicum placements for students enrolled in the Educational…
Added 8 hours ago
GI
Estimating Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
Reporting to the Pre-Construction Manager, the Pre-Construction Coordinator will be responsible for supporting the Estimating and Operations teams in the successful preparation of…
Added 8 hours ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 9 hours ago
S
Project Manager II
Septodont
Cambridge, ON
- Full-time
Supports Sr. PM with projects and programs including new business development.
Added 9 hours ago
OC
W & WW Shift Lead
Ontario Clean Water Agency
Mississauga, ON · OCWA - GE Booth WWT
- Full-time
Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every…
Added 9 hours ago
OC
W & WW Shift Lead
Ontario Clean Water Agency
Mississauga, ON · OCWA - GE Booth WWT
- Full-time
Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every…
Added 9 hours ago
MP
Assistant Event Coordinator
Music PEI
Charlottetown, PE
- Full-time
…artists to present their recorded music to the delegates in a business development opportunity. Delegates recruited for the event include music supervisors, publishers, labels, PRO’s,…

DEFSEC Technologies Inc.

Inside Sales Coordinator

Ottawa, ON, Canada
Greater Ottawa Metropolitan Area, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: 2+ years of experience in inside sales, customer service with sales responsibility, or sales support
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Title: Inside Sales Coordinator

Location: 80 Hines Road, Kanata

Department: Sales

Reports to: Chief Financial Officer (until VP, Business Development and Marketing is in place)

Position Overview

We are seeking a driven and detail-oriented Inside Sales Coordinator to own the front end of our sales process. This role is responsible for managing inbound opportunities, preparing quotes, and driving follow-ups to support revenue conversion, while ensuring readiness for demos and trade shows.

Equally important, this role is responsible for building and maintaining strong customer relationships through consistent, responsive, and professional communication. The ideal candidate is proactive, organized, and motivated by moving opportunities forward while delivering a high-quality customer experience.

Key Responsibilities:

Inside Sales, Customer Relationships & Pipeline Management (Primary Focus)

Serve as the primary point of contact for inbound customer inquiries
Build and maintain strong, professional relationships with customers through timely, consistent communication
Understand customer needs and ensure accurate alignment in quotes and responses
Qualify and manage opportunities from initial contact through quote delivery
Prepare accurate, timely quotes aligned with customer requirements
Actively follow up on quotes, leads, and customer requests to drive conversion
Maintain and manage all customer interactions, opportunities, and pipeline activity in HubSpot CRM
Ensure data accuracy and visibility across the sales pipeline
Support order processing and ensure all sales documentation is complete

Sales Enablement & Demo Readiness

Ensure all required equipment and materials are prepared and available to support scheduled demos
Coordinate internal demo logistics to ensure readiness without impacting sales timelines
Identify and resolve any gaps that could delay or impact demo execution

Trade Show & Event Support

Support preparation and logistics for trade shows and events
Ensure all sales materials, equipment, and assets are ready and delivered on time
Assist in post-event follow-up coordination within the sales pipeline

Qualifications

2+ years of experience in inside sales, customer service with sales responsibility, or sales support
Experience using CRM systems; HubSpot strongly preferred
Strong communication and relationship-building skills
Sales-oriented mindset with strong follow-up discipline
High level of organization and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite

Key Competencies

Strong customer relationship management and communication
Sales-driven with a focus on responsiveness and conversion
Ownership of pipeline and customer interactions
Ability to balance sales priorities with execution responsibilities
Problem-solving and proactive coordination

Performance Indicators

Lead response time
Quote turnaround time
Quote-to-order conversion rate
Customer responsiveness and satisfaction
CRM data accuracy and pipeline hygiene
On-time demo and event readiness

Nice to Have

Experience in defence, public safety, or technology industries
Experience in equipment-based or technical sales environments
Familiarity with quoting processes and sales pipelines
Experience supporting demos, trade shows, or field sales activities

How to Apply:

If you are a detail orientated sales professional and are eager to join the dynamic team at DEFSEC for this position, we invite you to submit your resume. Please make sure to emphasize your pertinent experience against the qualifications listed above, and any certifications you may hold.

DEFSEC Technologies is an equal opportunity employer and is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability of any other protected status under applicable law. We celebrate diversity and are dedicated to creating a work environment that is inclusive and welcoming to all, including LGBTQ2S+ individuals. Our hiring decisions are based on qualifications, merit, and business needs. In every step of the interview procedure, DEFSEC is committed to providing accommodations.

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More about this job

Responsibilities

Manage inbound customer inquiries and sales opportunities from initial contact through quote delivery, maintaining customer relationships and accurate pipeline records in HubSpot. Coordinate order documentation, demo readiness, and trade show logistics, and follow up on leads and quotes to support sales conversion.

Requirements

Candidates should have at least two years of experience in inside sales, customer service with sales responsibility, or sales support, along with CRM experience; HubSpot is strongly preferred. Strong communication, relationship-building, organization, follow-up, and multitasking skills are required, as is proficiency in Microsoft Office.

Skills

Inside Sales
Sales Pipeline Management
Lead Qualification
Quote Preparation
Sales Follow-Up
HubSpot CRM
Order Processing
Sales Documentation
Demo Coordination
Trade Show Support
Communication
Organization
Problem-Solving
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Inside Sales
Customer Relationships
Inbound Opportunities
Lead Qualification
Sales Pipeline
Quote Preparation
Quote-to-Order Conversion
HubSpot CRM
Customer Service
Order Processing
Sales Documentation
Sales Enablement
Demo Readiness
Trade Shows
Event Logistics
Microsoft Office Suite
Defence
Public Safety
Technology
Equipment-Based Sales
Technical Sales

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