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Added 6 mins ago
Surveyor
Lloyds Register
Halifax, NS
Working towards or obtaining Chartered or Incorporated Engineering status.
Added 36 mins ago
J
Project Manager (Engineering)
Jobgether
Canada
- $100,000 to $140,000 CAD / year
- Full-time
…quality, and safety while building trusted client relationships. Working within a collaborative and entrepreneurial team, you will have the autonomy to influence project delivery practices,…
Added 1 hour ago
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- Internship
Collaboration: Working together with transparency and trust to drive continuous improvement.
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Associate Director, Debt Services
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- $82,500 to $121,000 CAD / year
- Full-time
Be a leader in efficiency changes, embrace any technology updates and strive for continuous better working practices
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Land Registration Officer
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…completion of a paralegal course, with experience in a legal environment; a working knowledge of departmental programs (such as Property Online and LIN-NS) and related legislation;…
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Senior Legal Counsel
Toronto Lawyers Association
Oakville, ON
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Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and…
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Culinary Manager
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Ottawa, ON
- Full-time
Are you a culinary leader with passion? Do you love to create and entertain?
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Culinary Manager- 6 Month Contract
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Calgary, AB
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Active Living Manager
COGIR Real Estate
Ottawa, ON
- Full-time
As our next Active Living Manager you are an energetic, vibrant, and creative leader who thrives on assessing residents' needs. You will be responsible for enhancing the quality of life for…
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Manager - Post Anesthesic Recovery
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- Full-time
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Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Success in this role will require a leader who can influence, build trust across diverse stakeholder groups, navigate competing priorities, and create shared accountability for safety…
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Tier 4 Technical Support Architect
Diligent
Canada
- Full-time
Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The…
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Senior/Lead Business Analyst- BMT
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Toronto, ON
- $45 to $60 USD / hour
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The program will modernize and automate a highly manual billing and file-processing environment. The current process involves approximately 100 files received from multiple sources and…
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The Gear Centre Group is a leader in the remanufacturing, supply, and installation of drivetrain components used in commercial trucks, heavy equipment, and mobile machinery across Canada.…
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Calgary, AB
- Full-time
Can you establish, build, and maintain impactful relationships with our customers? Do you love working with customers and helping them with their financial needs? We are seeking a Personal…
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Calgary, AB
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Applications Engineering Specialist
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Strong working ability in a Linux environment.
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Technical Trainer
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…the world at what we do and the experience that comes from working in an environment that demands constant transformation and…
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…the world at what we do and the experience that comes from working in an environment that demands constant transformation and…
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Financial Manager
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We are seeking an experienced Financial Leader that can work with various stakeholders within the Finance and Accounting function as well as our Customer Service organization. This…
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Engineering Team Leader (PET HR)
Husky Technologies
Bolton, ON
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…the world at what we do and the experience that comes from working in an environment that demands constant transformation and…
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Designer, Development (Electrical)
Husky Technologies
Bolton, ON
- Full-time
…the world at what we do and the experience that comes from working in an environment that demands constant transformation and…
Added 4 hours ago
Postmaster - Premises provided by Postmaster (Group Office)
Canada Post - Postes Canada
Broderick, SK
Take on the responsibility of a community leader with Canada Post. The Postmaster, reporting to the Superintendent/Local Area Manager, is responsible for promoting and selling postal…

Closed listing

Deloitte

Project Coordinator, Executive Search (12 Month Contract)

Toronto, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 1, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Type: PermanentWork Model: HybridReference code: 134871Primary Location: Toronto, ONAll Available Locations: Toronto, ON

Our Purpose

At Deloitte, our Purpose is to make an impact that matters. We exist to inspire and help our people, organizations, communities, and countries to thrive by building a better future. Our work underpins a prosperous society where people can find meaning and opportunity. It builds consumer and business confidence, empowers organizations to find imaginative ways of deploying capital, enables fair, trusted, and functioning social and economic institutions, and allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services firm in our country, we are proud to work alongside our clients to make a positive impact for all Canadians.

By living our Purpose, we will make an impact that matters.

Have many careers in one Firm.
Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
Learn from deep subject matter experts through mentoring and on the job coaching

What will your typical day look like?

As an Executive Search Coordinator, you will serve as a trusted partner to the Executive Search (COE), providing end to end coordination and operational support across executive and leadership searches and project priorities. You will play a critical role in ensuring an exceptional experience for candidates, business leaders, vendors and the Executive Search team by managing complex search logistics, maintaining search governance, coordinating executive interviews, producing executive-level materials, and supporting continuous process improvement. You will manage multiple concurrent priorities while ensuring accuracy, confidentiality, and timely execution throughout every stage of the search lifecycle.

Roles & Responsibilities:

Coordinate end-to-end executive search activities across multiple concurrent searches, ensuring timely execution and adherence to search milestones.
Manage complex interview scheduling and calendar coordination for senior executives, Partners, candidates, and key stakeholders.
Deliver a high-touch candidate experience through proactive communication and seamless coordination throughout the search lifecycle.
Prepare executive search materials including candidate summaries, interview guides, presentations, search updates, and status reports.
Maintain accurate candidate records and search documentation within the Applicant Tracking System (ATS) and CRM, ensuring data integrity and governance.
Produce search metrics, pipeline reports, and dashboards to support business reporting and decisionmaking.
Coordinate onboarding activities and facilitate a smooth transition for executive hires.
Support market research activities by organizing company, industry, and candidate intelligence.
Collaborate with internal teams, Executive Assistants, vendors, and business stakeholders to ensure an efficient and high-quality search process.
Identify opportunities to improve processes, leverage technology, and enhance operational excellence across the Executive Search Centre of Expertise (COE).
Handle confidential information with professionalism, discretion, and sound judgment.

About The Team

The Executive Search Team, collaborates and interacts with business stakeholders to ensure support in development of executive search strategy, action planning, and execution. The team leads highly confidential executive, Partner,\ C-suite, Board, and critical leadership searches while providing strategic market intelligence, executive search advisory, and talent mapping.

As part of this high-performing team, you will contribute to the successful execution of executive search engagements by ensuring operational excellence, search governance, process consistency, and an exceptional experience for candidates and stakeholders throughout the recruitment lifecycle.

Enough About Us, Let’s Talk About You

You are highly organized, proactive, and thrive in a fast-paced environment where priorities shift quickly. You enjoy managing multiple projects simultaneously and have exceptional attention to detail. You are comfortable interacting

with senior executives, handling highly confidential information, and collaborating across diverse teams to deliver outstanding results.

We are looking for someone with:

Experience supporting executive recruitment, executive search, talent acquisition, project coordination, or executive administration within a professional services or corporate environment.
Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
Experience working with Applicant Tracking Systems (ATS), CRM platforms, or executive search databases.
Experience preparing executive-level reports, presentations, dashboards, and correspondence.
Exceptional attention to detail and commitment to accuracy.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook and Teams).
Ability to build strong relationships with senior leaders, candidates, vendors, and cross-functional teams.
Strong judgment, discretion, diplomacy, and the ability to manage confidential and sensitive information.
Experience in executive search, professional services, consulting, or retained search is considered a strong asset.

Our promise to our people: Deloitte is where potential comes to life.

Be yourself, and more.

We are a group of talented people who want to learn, gain experience, and develop skills. Wherever you are in your career, we want you to advance.

You Shape How We Make Impact.

Diverse perspectives and life experiences make us better. Whoever you are and wherever you’re from, we want you to feel like you belong here. We provide flexible working options to support you and how you can contribute.

Be the leader you want to be

Some guide teams, some change culture, some build essential expertise. We offer opportunities and experiences that support your continuing growth as a leader.

Have as many careers as you want.

We are uniquely able to offer you new challenges and roles – and prepare you for them. We bring together people with unique experiences and talents, and we are the place to develop a lasting network of friends, peers, and mentors.

The next step is yours

At Deloitte, we are all about doing business inclusively – that starts with having diverse colleagues of all abilities. Deloitte encourages applications from all qualified candidates who represent the full diversity of communities across Canada. This includes, but is not limited to, people with disabilities, candidates from Indigenous communities, and candidates from the Black community in support of living our values, creating a culture of Diversity Equity and Inclusion and our commitment to our AccessAbility Action Plan, Reconciliation Action Plan and the BlackNorth Initiative.

We encourage you to connect with us at accessiblecareers@deloitte.ca if you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations) or indigenouscareers@deloitte.ca for any questions relating to careers for Indigenous peoples at Deloitte (First Nations, Inuit, Métis).

When you apply, we will review your application using Deloitte's Global Talent Standards to ensure a consistent recruitment experience. Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

Deloitte Canada has 20 offices with representation across most of the country. We acknowledge that Deloitte offices stand on traditional, treaty, and unceded territories in what is now known as Canada. We recognize that Indigenous Peoples have been the caretakers of this land since time immemorial, nurturing its resources and preserving its natural beauty. We acknowledge this land is still home to many First Nations, Inuit, and Métis Peoples, who continue to maintain their deep connection to the land and its sacred teachings. We humbly acknowledge that we are all Treaty people, and we commit to fostering a relationship of respect, collaboration, and stewardship with Indigenous communities in our shared goal of reconciliation and environmental sustainability.

About employer

More about this job

Responsibilities

Coordinate multiple executive searches from start to finish, including interview scheduling, candidate communications, onboarding, and collaboration with stakeholders. Maintain search records and governance, prepare executive materials and reports, support market research, and improve search processes while handling confidential information.

Requirements

Candidates should have experience in executive recruitment, executive search, talent acquisition, project coordination, or executive administration, along with strong organizational and project management skills. The role requires ATS or CRM experience, advanced Microsoft Office proficiency, excellent communication and attention to detail, and sound judgment when handling sensitive information.

Skills

Project Coordination
Executive Search Coordination
Project Management
Interview Scheduling
Candidate Experience
Applicant Tracking Systems
Executive Reporting
Dashboard and Pipeline Reporting
Microsoft Office
Data Integrity
Market Research
Process Improvement
Confidentiality
Attention to Detail

Benefits

Flexible Working Options
Mentoring
On-The-Job Coaching
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Executive Recruitment
Talent Acquisition
Project Coordination
Project Management
Applicant Tracking System
Executive Interviews
Candidate Experience
Search Governance
Candidate Summaries
Interview Guides
Presentations
Status Reports
Pipeline Reports
Dashboards
Onboarding
Market Research
Talent Mapping
Executive Search Advisory
Microsoft Office
PowerPoint
Excel
Word
Outlook
Microsoft Teams
Confidential Information
Process Improvement
Professional Services
Stakeholder Management

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