Marketing & Events Coordinator

Job Purpose:

Reporting to the Senior Specialist, Marketing Activation, the primary responsibility of the Marketing & Events Coordinator is to lead the planning, coordination, and execution of approved events, including trade shows, conferences, community events, clinic initiatives, and grand openings. This role supports brand awareness and engagement through consistent event execution while also providing administrative, invoicing, and logistics support to the Marketing Team. The successful candidate will collaborate closely with internal stakeholders, clinic teams, and external vendors to deliver brand-aligned experiences and ensure adherence to company policies, budgets, and marketing objectives.

Success Criteria

• Smooth coordination of event logistics, including bookings, shipping, accommodations, and event execution. 
• Effective support and communication across internal stakeholders, clinic teams, and external vendors. 
• Consistent delivery of events and marketing materials in accordance with brand standards and budgets. 
• Timely and accurate handling of invoicing and administrative tasks.

Responsibilities & Key Performance Activities:

• Coordinate and execute trade shows, conferences, community events, clinic initiatives, and grand openings.
• Manage event logistics including venue bookings, hotel accommodations, shipping, vendor coordination, event checklists, and attendee communications.
• Coordinate event setup and support onsite execution, including managing booth requirements, equipment, vendors, and event troubleshooting as required.
• Coordinate, order, and distribute promotional materials, event collateral and branded merchandise in accordance with approved budgets.
• Develop and maintain strong relationships with internal stakeholders, clinic teams, vendors, and agency partners to ensure successful event execution.
• Initiate and maintain cross-functional communication channels to ensure event activities align with evolving business priorities.
• Manage intake and prioritization of event requests from Regional Managers, clinics, and internal stakeholders.
• Track event budgets and maintain accurate records of costs, invoices, event details, and outcomes.
• Assist with post-event reporting, feedback collection, and performance analysis.
• Process invoices and provide ongoing administrative support for Marketing programs and initiatives.

Required Experience and Considerations:

• Post-secondary education in Marketing, Event Management, or a related field; Bachelor’s Degree preferred. 
• 1-3 years of experience in marketing, event management or a related field. 
• Strong understanding of event planning and execution. 
• Excellent written and verbal communication skills. 
• Strong project management, organizational, and stakeholder management skills. 
• Proven ability to manage multiple projects and competing priorities with exceptional attention to detail. 
• Strong relationship-building skills and experience working with external vendors and agencies. 
• Proficiency with Microsoft 365, Adobe Creative Suite, Asana, and other workflow management tools. 
• Familiarity with analytical, automation, and database tools is an asset.
• Open to travel within Canada to support onsite activation when needed.

Required Behaviours

The job holder is required to behave in accordance with our Demant Values:

• Creating Trust - We value the opinions of our customers and colleagues. We promote a work environment based on inclusion, honesty, integrity, and respect. We always keep our promises.
• Being Team Players - We collaborate and network effectively across Demant. We take initiative and help each other to achieve our ambitious goals.
• Creating Innovative Solutions - We challenge ourselves to improve and find new, value-adding solutions. We are curious to share ideas and insights to increase our collective innovativeness.
• Displaying a ‘Can Do’ Attitude - We always look for opportunities to win the business and do our best to add value to our customers. We find solutions and act.  

Required Key Competence Areas 

1. Planning, Organizing, and Multi-Tasking
2. Operational Excellence
3. Collaboration & Relationship Building
4. Presenting and Communicating Information
5. Adaptability & Initiative

Accommodations:

HearingLife Canada is committed to a diverse and inclusive workplace. HearingLife Canada is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation please clearly indicate in your application any accommodations you will require throughout the recruitment process.

While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

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