Lease Administrator

The Opportunity 

Dentalcorp is seeking a Lease Administrator to support the day-to-day administration of our growing lease portfolio of more than 650 locations. Reporting to the Director, Lease Administration and Audit Services, you will help ensure lease information, rent payments, reconciliations, and landlord correspondence are managed accurately and in accordance with lease terms. 

Based at our Support Centre in Toronto, Ontario, this permanent, full-time opportunity is ideal for someone who brings strong lease administration expertise and wants to contribute within a collaborative, fast-growing organization. You will work closely with internal partners across Construction and Maintenance, Operations, Legal, and Finance while building effective relationships with practices and landlords.

Who You Are 

• You are a service-oriented and highly detail-oriented professional with experience in lease administration, property accounting, or property management.
• You are comfortable interpreting complex commercial lease documents, analyzing financial information, and identifying discrepancies. 
• You thrive in a collaborative environment but are equally comfortable working independently, managing multiple priorities, and taking ownership of your responsibilities.
• You communicate clearly, approach landlord and tenant matters thoughtfully, and are committed to providing excellent service to our Partners and their teams. 

In This Role, You Will 

• Analyze annual landlord reconciliation statements to confirm accuracy and compliance with lease terms. 

• Review annual rent adjustment notices, escalations, and real estate tax invoices provided by landlords. 

• Enter, validate, and maintain lease documents, invoices, and related information in Visual Lease. 

• Conduct rent variance analyses and process rent and invoice payments. 

• Prepare monthly reports and payment uploads to support accurate and timely rent payments to landlords. 

• Interpret commercial lease documents, including leases, amendments, assignments, and subleases. 

• Investigate and resolve landlord and tenant issues related to rent, invoicing, and lease compliance. 

• Manage relationships with practices and landlords, including landlord correspondence and negotiation. 

• Collaborate with Construction and Maintenance, Operations, Legal, and Finance to address lease-related matters. 

• Perform other related duties as required. 

What You’ll Bring 

• A university or college degree in a related discipline, preferably Real Estate, Commerce, Business, or Accounting. 

• At least three years of experience in lease administration, property accounting, or property management. 

• Demonstrated experience reviewing and interpreting complex commercial lease documents. 

• Experience working in a commercial leasing environment with a large national landlord or tenant is considered an asset. 

• Experience using a real estate database, preferably Visual Lease. 

• Strong analytical skills with the ability to review reconciliations, rent adjustments, tax invoices, and payment variances. 

• Excellent verbal and written communication, negotiation, and interpersonal skills. 

• Strong time-management and administrative skills, with a high level of attention to detail. 

• The ability to manage multiple priorities, work independently, and collaborate effectively across departments. 

Why Dentalcorp? 

Dentalcorp is North America’s leading and fastest-growing network of dental practices. Through industry-leading technology, expertise, and scale, we help practices grow while supporting dental professionals to retain their clinical autonomy. Here, you’ll be trusted with meaningful responsibility, supported to grow, and surrounded by people who share ideas and raise the bar together. Our Beyond Brilliant values - Beyond the Status Quo, Beyond Excellence, Brilliant Together, and Brilliant Experiences - guide how we innovate, collaborate, deliver, and put people at the centre. 

The salary range for this position is $65,000 CAD to $80,000 CAD annually (plus a bonus of up to 10% and competitive total rewards and benefits package). Offers within this range are determined based on relevant experience, skills, and qualifications, as well as internal equity considerations. This job posting is for an existing vacancy.

You will be based at our Toronto Support Centre, located at 181 Bay Street in the heart of Toronto’s financial district. This position will be on site from Monday to Thursday, with Fridays designated as work-from-home days. 

Candidates must be legally eligible to work in Canada. At Dentalcorp, we recognize that inclusivity and diversity strengthen our culture and make us better. We are committed to ensuring that the talent we hire is reflective of the diverse communities and patients we serve. To ensure equal opportunity for all candidates, we strongly encourage applicants requiring an accommodation to let their recruiter know during the recruitment/selection process. We appreciate all applicants for taking the time to apply, however, only those selected for an interview will be contacted.